CDAC Pune Auditorium Event Management Tender 2026 Induction Programme Maharashtra - Site Verification, 25% Scope Flex
Bid Publish Date
23-Jul-2026, 5:45 pm
Bid End Date
03-Aug-2026, 12:00 pm
Value
₹1,80,000
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Venue verification requirement and committee site visits as part of technical evaluation
- • 25% contract quantity/duration flex allowed at contract issuance for lumpsum service contracts
- • Catering charges explicitly excluded from bid; separate catering issuance
- • Pre-bid meeting scheduled: 27 July 2026, 3:00 PM at CDAC Innovation Park, Pune
- • Auditorium booking for ACTS Induction programme; venue requirements detailed in attached file
- • Rights reserved by CDAC for bidder qualification/disqualification
- • No BOQ items; attached file contains venue-specific compliance criteria
Tender Overview
The Centre For Development Of Advanced Computing (CDAC), Pune, Maharashtra invites bids for an auditorium event management contract to support the induction programme for ACTS Students. Estimated value is ₹180,000, with venue booking and management of a half-day, single-session event. The scope requires the bidder to provide venue addresses for site verification, coordinate with the committee, and ensure compliance with the attached venue requirements. Catering charges are excluded and will be issued separately. A pre-bid meeting is scheduled for 27 July 2026, 3:00 PM at CDAC Innovation Park, Panchvati, Pashan, Pune. A 25% flex in contract quantity/duration is allowed at the time of contract issuance.
Technical Specifications & Requirements
- Service category: Event management service for auditorium booking and induction programme logistics
- Key tasks: provide venue verification addresses, coordinate site visits by committee, liaise for auditorium setup, and ensure adherence to attached venue requirements
- Important dates/meetings: Pre-bid meeting on 27 July 2026 at the stated CDAC location; site verification is a part of technical evaluation
- Financial terms: “Cost inclusive of all taxes”; no food charges quoted in this bid; catering will be issued separately
- Scope notes: No BOQ items; bidders must reference the attached file for venue specifications and compliance
Terms, Conditions & Eligibility
- Contract flex: Buyer may adjust contract quantity/duration by up to 25%; bulk value adjustments require consent for lumpsum services
- Site verification: Committee will visit venue/location as part of technical evaluation; bidder must provide site addresses
- Catering exclusion: Do not include venue/catering charges in technical bid; catering to be issued separately
- Rights: CDAC reserves the right to qualify/disqualify bidders; pre-bid engagement recommended to clarify expectations
- Documentation: Participation subject to adherence to the attached file’s venue requirements and verification process
Key Specifications
-
- Product/Service: Auditorium venue management and event execution for induction programme
-
- Scope: Coordination of venue selection, site verification, and compliance with attached venue requirements
-
- Evaluation factor: Attendance at pre-bid clarification; committee site verification results
-
- Financial note: Cost inclusive of all taxes; catering charges excluded from bid
-
- Delivery/Timeline: Delivery of venue support for half-day program; pre-bid meeting on 27 July 2026
Terms & Conditions
-
25% quantity/duration increment option available at contract issue
-
Site verification by committee is mandatory for technical evaluation
-
Catering to be quoted separately; bid must reference attached venue requirements
-
CDAC reserves right to qualify or disqualify bidders
Important Clauses
Payment Terms
Cost inclusive of all taxes; catering charges excluded; payment terms not specified in the data
Delivery Schedule
Auditorium booking and event logistics for half-day Induction programme; pre-bid meeting on 27 July 2026, 3:00 PM
Penalties/Liquidated Damages
Not specified in provided data; implied through standard CDAC procurement terms and site verification process
Bidder Eligibility
-
Proven experience in event management and venue coordination for academic or government events
-
Compliance with attached venue requirements and site verification process
-
Ability to provide cost-inclusive quotations (taxes included) with separate catering costs
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Student Induction Programme; Participation arrangements; Third-party premise; Half day
Delivery Details
Delivery Locations
1
Delivery Cities
Pune
Delivery Pincodes
411008
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pratibha Ashok Rao | 411008,C-DAC C-DAC Innovation Park, Panchavati, Pashan | Pune | Maharashtra | 411008 | 1 | - | - |
Authority Records
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Documents 4
GeM-Bidding-9651214.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar event management/venue coordination
Financial statements (last 1-3 years) or turnover evidence
EMD/Security deposit (as applicable per tender terms) or confirmation of exemption
Technical bid documents demonstrating venue management capabilities
OEM authorizations or supplier confirmations (if applicable) and site verification contacts
Corrigendum Updates
1 Update Update
Extended Deadline
03-Aug-2026, 12:00 pm
Opening Date
03-Aug-2026, 12:30 pm
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Pune auditorium event management tender in 2026?
Bidders must submit a technical bid with venue verification plans, attendance at the 27 July 2026 pre-bid, and references to attached venue requirements. Include GST, PAN, experience certificates, and financial statements. Ensure the bid cites the ₹180,000 estimated value and confirms cost is inclusive of taxes.
What documents are required for CDAC Pune event bid 2026?
Submit GST certificate, PAN, experience certificates for relevant events, last 1–3 years' financial statements, any EMD documentation or exemption proof, technical bid detailing venue coordination capabilities, and any OEM authorizations if applicable. Include site verification contact details.
What are the venue verification requirements for CDAC Induction programme?
Provide full venue addresses for site verification; committee will visit the selected venue as part of technical evaluation. Include accessibility details, seating capacity, AV facilities, and compliance with attached file's venue criteria to ensure suitability for a half-day induction program.
When is the pre-bid meeting for the Pune event tender 2026?
The pre-bid meeting is scheduled for 27 July 2026 at 3:00 PM at CDAC Innovation Park, Panchvati, Pashan, Pune. Bidders should attend to clarify expectations and confirm site verification procedures and venue requirements.
What does 25% contract quantity flex mean for this tender in Pune?
The buyer may adjust contract quantity or duration by up to 25% at contract issue. For lumpsum services, the scope of work and contract value can increase by up to 25% with the service provider's consent, enabling flexible resource planning.
Are catering charges included in the Pune event management bid?
No. Catering charges are excluded from this bid and will be issued separately. Bidders should quote the venue management and logistics portion only, clearly marking catering as a separate line item in the proposal.
What is the estimated value and location for this CDAC Pune bid 2026?
Estimated value is ₹180,000 for the auditorium venue management of the ACTS Induction programme. The project location is Pune, Maharashtra with venue coordination and site verification as core deliverables.
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Documents 4
GeM-Bidding-9651214.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS