East Central Railway Data Entry & CMS Support Tender Patna Bihar 2025 - 18% GST, EPF 13%, ESIC 3.25% & EMD ₹241700

Tender Overview

East Central Railway (Indian Railways) invites bids for comprehensive data entry and miscellaneous CMS support at crew lobbies in DNR, JAJ, and TIA locations, Patna, Bihar. The contract covers deployment of skilled labour: 2 personnel per shift at DNR/JAJ and 1 per shift at TIA, for three years totaling 6,576 labour-days at DNR/JAJ and 9,864 at TIA-equivalent scope. Estimated contract value is ₹18,338,936.72 with an EMD of ₹241,700. The package includes statutory contributions: EPF 13%, ESIC 3.25%, and GST 18% on all items. Unique terms allow a 25% quantity/duration variation at bid and post-award, with salary payments borne by the contractor before claiming from the buyer.

• Location: Patna, Bihar
• Category: Custom Bid for Services for Data Entry and CMS support
• Key differentiator: multi-location CMS data entry with defined shift Labour requirements and statutory compliance
• Tender scope is tightly focused on labour deployment and statutory compliance rather than equipment

Technical Specifications & Requirements

• No itemized BOQ available; scope centers on data entry and CMS support services
• Required labour: skilled personnel per shift across three crew lobby sites; quantities: 2 per shift at DNR and JAJ, 1 per shift at TIA
• Financial/Tax obligations: EPF 13%, ESIC 3.25%, GST 18% on items 01-04; EMD: ₹241,700
• Payment mechanism: contractor salaries paid by the service provider prior to claiming from the buyer; supporting statutory documents must be submitted
• EMD/PBG options: DD, FDR, or Banker's Cheque payable at Patna; hard copies within 5 days of bid end/opening; post-award DD/FDR may serve as PBG
• Variation clause: contract quantity/duration may change by up to 25% before issuance and after
• Location detail: Patna, with multiple sites under East Central Railway
• Experience/eligibility: basic to advanced data entry and CMS support capability; formal eligibility criteria exist in buyer terms

Terms, Conditions & Eligibility

• EMD: ₹241,700; payable via DD, FDR, or Banker's Cheque in favor of FA & CAO ECR/HJP, Patna; proof upload required; hard copy within 5 days
• Payment terms: salaries of deployed staff paid by contractor first; documentation including PF/ESIC and bank statements to be furnished when claiming from the buyer
• Variation clause: up to 25% increase/decrease in quantity or duration; acceptance of revised terms is mandatory
• Delivery/execution: labour deployment across DNR, JAJ, and TIA per shift requirements for three years; precise timelines align to project scope
• Warranties/guarantees: not explicitly stated; ensure compliance with statutory payroll and documentation
• Documents required: GST, PAN, labour compliance, ESIC/PF documentation, experience certificates, financial statements, OEM/Work-level authorizations (if applicable)
• Special compliance: bidders must demonstrate capability to manage payroll with statutory contributions and timely payments