Gujarat Sports Youth And Cultural Activities Dept Tentage & Allied Services Tender Banaskantha 2026
Bid Publish Date
29-Aug-2026, 12:44 pm
Bid End Date
08-Sep-2026, 2:00 pm
Location
Progress
Tender Overview
The Government procurement opportunity is issued by the Sports Youth And Cultural Activities Department, Gujarat, for a lumpsum Tender in Banaskantha (385001) to hire mandap, tentage, furniture, lighting, sound system, air-conditioning, DG sets and allied services on an as-and-when-required basis, under the DSDO Banaskantha umbrella. The scope covers tentage and event support services across multiple items, with a single consolidated contract value and no BOQ items listed. An EMD of ₹5,000 via Demand Draft is required, and the bidder must maintain a local service presence in Gujarat. The ATC specifies quantity adjustments up to 50% and a mandatory service-support escalation framework.
- Organization: Sports Youth And Cultural Activities Department, Government of Gujarat
- Location: Banaskantha, Gujarat (385001)
- Category/Service: Tentage, mandap, furniture, lighting, sound, AC, DG sets, allied event services (lumpsum)
- Estimated Value: Not disclosed
- EMD: ₹5,000 through Account Payee Demand Draft
- Key differentiator: Local service-provider presence requirement; 50% quantity/duration adjustment window
Technical Specifications & Requirements
- Product/Service: Tentage and related event services (mandap, tentage, furniture, lighting, sound, AC, DG sets)
- Delivery/Availability: Service provider must have an office in Gujarat; delivery of services as-and-when required within project windows
- Documentation expectations: Upload DD proof for EMD; submit service support contact details; provide escalation matrix; ensure readiness of dedicated customer support
- Certificates: Bidder must upload all certificates/documents sought in Bid document/ATC/Corrigendum
- Contract flexibility: Buyer may increase scope up to 50% pre/post contract issuance with bidder consent
- Service scope notes: If scope expands, contract value may increase up to 50% with consent; ensure compliance with local regulations
Terms, Conditions & Eligibility
- EMD: ₹5,000 via Demand Draft payable to District Sports Development Officer, Banaskantha; hardcopy delivery within 5 days of bid end/opening
- Financial standing: Bidder should not be in liquidation or bankruptcy; upload an undertaking to this effect
- Office requirement: Service provider must have a permanent office in Gujarat with documentary evidence
- Service support: Dedicated toll-free number and escalation matrix required for post-award support
- Submission documents: GST registration, PAN, experience certificates, financial statements, EMD proof, OEM authorizations where applicable
- Delivery timeline: Notified upon award; delivery/fulfillment tied to event schedules; reliability of services is implied
- Penalty/quality: Terms permit contract quantity/duration adjustments; penalties not explicitly stated in data provided
Key Specifications
-
- Tender covers: tentage, mandap, furniture, lighting, sound system, air-conditioning, DG sets, and allied services on lumpsum basis
-
- EMD: ₹5,000 via Demand Draft payable to District Sports Development Officer, Banaskantha
-
- Delivery: availability for events as-and-when-required; local Gujarat presence required
-
- Quantity flexibility: up to 50% increase in scope or duration upon contract issuance
-
- Service support: dedicated toll-free number and escalation matrix required
Terms & Conditions
-
Key Term 1: 50% quantity/duration adjustment permissible with bidder consent
-
Key Term 2: EMD ₹5,000 via Demand Draft to District Sports Development Officer
-
Key Term 3: Gujarat office presence with documentary evidence mandatory
Important Clauses
Payment Terms
Lumpsum contract; payment terms not explicitly detailed; EMD collected via DD ₹5,000; ensure submission of DD proof and delivery of hardcopy within 5 days
Delivery Schedule
Services to be provided on an as-and-when-required basis; contractor must have local Gujarat presence for service delivery and escalation
Penalties/Liquidated Damages
No explicit LD percentage specified in data; quantity/duration adjustments allowed up to 50% with consent
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
Must have Gujarat office with documentary evidence
-
Demonstrate dedicated service-support capability (toll-free number + escalation matrix)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Tentage Service Lumpsum Based - Hiring of Mandap, Tentage, Furniture, Lighting, Sound System, Air- Conditioning, DG Sets and Allied Services on an As-and- When-Required Basis; DSDO Banaskantha
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Banas Kantha
Delivery Pincodes
385001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kamala Amarnath Pal | 385001,District Sports Coaching Center, Sports Complex, Dhaniya Cross Road, Nr.. Housing Board, Palanpur, Banaskantha | Banas Kantha | Gujarat | 385001 | Project / Lumpsum Based | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9814483.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration
PAN card
Experience certificates
Financial statements
EMD document (DD ₹5,000) and scanned proof
Technical bid documents
OEM authorizations (if applicable)
Dedicated service-support contact details and escalation matrix
Proof of Gujarat office presence
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for tentage service tender in Banaskantha Gujarat 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹5,000 via Demand Draft to District Sports Development Officer, Banaskantha, and proof of a Gujarat office. Include dedicated service-support contact and escalation matrix; provide OEM authorizations if applicable; ensure compliance with ATC terms.
What documents are required for Gujarat tentage tender submission 2026?
Required documents include GST registration, PAN card, experience certificates for similar events, financial statements, EMD proof (DD ₹5,000), technical bid, OEM authorizations if needed, and proof of a Gujarat-based service office with contact details and escalation matrix.
What is the EMD amount for this Banaskantha tender?
The EMD is ₹5,000, payable via Account Payee Demand Draft in favour of District Sports Development Officer, Banaskantha. Bidder must upload scanned DD proof with bid and deliver the hardcopy within 5 days of bid end/opening.
What are the 50% scope adjustment terms for this lumpsum tender?
The buyer may increase the contract quantity or duration by up to 50% before award, and after issue of contract, adjustments remain limited to 50% with the service provider's consent for scope expansion and contract value.
What service-support requirements exist for this tender in Gujarat?
Bidders must provide a dedicated toll-free support line and an escalation matrix with telephone numbers for service support to handle post-award issues promptly.
What is the delivery/availability expectation for event services in Banaskantha?
Service providers must ensure presence in Gujarat and readiness to supply mandap, tentage, lighting, sound, AC and DG sets on an as-and-when basis, aligned with event schedules managed by DSDO Banaskantha.
Which documents ensure eligibility for this Gujarat tentage bid 2026?
Eligibility requires non-in liquidation status with an undertaking, Gujarat office proof, EMD submission, GST/PAN, experience in similar events, and technical compliance certificates as per bid terms.
How will payments be processed for this lumpsum tentage contract?
Payment terms are not explicitly detailed; bidders should align with standard government lumpsum payments, ensure timely delivery, and monitor any ATC clauses governing milestone or final payments post-event.