Eastern Coalfields Limited Printing & Filing Supplies Tender Bardhaman West Bengal 2025
Bid Publish Date
10-Jan-2026, 6:01 am
Bid End Date
31-Jan-2026, 9:00 am
Value
₹3,43,854
Location
Progress
Quantity
8394
Category
Xerox Paper A4 75 GSM
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: Not specified in tender text
- • Technical certifications/standards: Not specified
- • Special clauses: 25% quantity variation both pre- and during contract; extended delivery period rules
- • Important eligibility: PAN, GSTIN, cancelled cheque, EFT mandate required; data sheet alignment
- • Warranty/AMC: Not specified
- • Penalties/LD: Not specified; termination rights for non-compliance stated
Categories
16
Tender Overview
Eastern Coalfields Limited invites bids for a broad range of printing and filing supplies, covering items such as cover files with printing, flat files with printing, various registers, annexures, form sheets, and related stationery for Pandaveswar Area. Estimated value is ₹343,853.70, with an implied quantity flexibility via a 25% option clause. Delivery location is the Pandaveswar Area Store, near Dalurbandh Durga Mandir, Pandaveswar, Paschim Bardhaman. The procurement is a goods-only supply contract with no installation. The tender emphasizes data sheet consistency and requires data sheet uploads to verify technical parameters. Unique aspects include a detailed, itemized index of stationery and a strong emphasis on data-sheet conformity and purchase terms.
Technical Specifications & Requirements
- Product category: Printing and stationery supplies (cover files, flat files, various registers, annexures, paper, envelopes, scales, stamp pads, file and register accessories).
- Estimated value: ₹343,853.70; no explicit unit rates published in the summary.
- Data Sheet: mandatory upload; data-sheet mismatch may lead to bid rejection.
- Scope: supply-only; no on-site installation defined; delivery to Pandaveswar Area Store.
- Compliance focus: ensure all listed items (e.g., Annexures A–H, multiple 100-page registers, printing forms, A4 75 GSM paper) are provided as bid-packaged goods, with exact page counts and sizes adhered to.
- Inspection: Nominated Inspection Agency not clearly specified; ensure readiness for third-party verification.
- Delivery period linked to contract terms; option clause allows quantity changes up to 25% with proportional delivery time calculations.
Terms & Eligibility
- EMD: not explicitly disclosed in the summary; bidders should verify during bid submission.
- Eligibility: submit PAN, GSTIN, cancelled cheque, EFT mandate; data sheet alignment is mandatory.
- Delivery & terms: 25% quantity variation allowed; delivery starts after original order date; time extensions follow the option clause with minimum 30 days.
- Payment terms: not specified; bidders should confirm with the purchaser.
- Address for delivery: Pandaveswar Area Store, Pandaveswar, Paschim Bardhaman.
- Contract scope: supply of goods only; termination rights reserved for non-compliance, late delivery, or misrepresentation.
- Documentation: vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate; data sheet provided by bidder must match offered products.
Key Specifications
-
- Product/service names: printing and filing stationery items (cover files, flat files, various registers, annexures, paper products, envelopes, scales, stamp pad, etc.)
-
- Quantities/values: estimated value ₹343853.70; 57 items listed in BOQ with 200–100 page registers and 75 GSM A4 paper variants
-
- EMD/Value: not disclosed in summary; verify during bid
-
- Experience: not specified; ensure data sheet conformity
-
- Quality/Compliance: data sheet must match; mismatch may lead to rejection
Terms & Conditions
-
25% quantity variation allowed at contract placement and during currency at contracted rates
-
Delivery address: Pandaveswar Area Store, Pandaveswar, Paschim Bardhaman
-
Data Sheet upload mandatory; mismatch leads to rejection; scope: supply of goods only
Important Clauses
Payment Terms
Not specified in tender summary; bidders should confirm terms with buyer
Delivery Schedule
Delivery commences from the last date of the original delivery order; option clause may extend time with minimum 30 days
Penalties/Liquidated Damages
Contract termination rights exist for non-compliance, late delivery, or misrepresentation
Bidder Eligibility
-
Submit PAN and GSTIN with bid
-
Provide cancelled cheque and EFT mandate
-
Upload Data Sheet matching offered goods
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cover file with printing Pandaveswar Area , Flat file with printing pandaveswar area , Arch file 4 Inch , Register No 4 14 sheet Pc , Annexure Loading 100 pc , Loading completion Memo 100 page , Form O both sides printed 100 page , Attendance Register 100 page , Overman Report Book 100 page , Shot Firer Report Book 100 page , Mining Sirdar Report Book 100 page , Cap lamp issue Register 100pages , Peon Book 100page , Dak Despatch Register 200 folio , Goods Inwards Register 200folio , Indent Form 100 page , Rule Register 6 No 14 sheet no , Rule Register 8 No 14 sheet no , Coal Transporting Challan 50 into 4 , Annexure J 150 pages Both side , Annexure N 100 pages both side , Annexure I 100 pages both side , Annexure L 150 pages both side , Annexure K 200 pages both side , Annexure G 200 pages both side , Annexure F 200 pages both side , Annexure D 200 pages both side , Annexure C 200 pages both side , .Annexure B 200 pages , Annexure E 200 pages both side , Annexure A 150 pages both side , Annexure H 150 pages both side , Xerox Paper A4 75 GSM , Form E Register 100 page , LHD Report Book 100 page , CM Report Book 100 page , Daily O B R Report 100 page , Dumper Challan 100 page , Stamp Pad Fiber medium blue , Leave Encashment 100 page , Vocational Training Certificate Form A B 100page , Plastic scale 12 inch , Envelop File size Brown 16 inch into 12inch , Reckonable month format 100 page both side print , Stock card for C items , Lock Seal 100 , General diary of CISF 200 Page numbering , Pencil carbon , Dak receipt register 200 folio , Re 3 Register 100 page , Re 5 Register 100page , Leave application form 100page , A form register 200 folio , Employee service file 200 , Vehicle Logbook 31 page , Punching machine 10 , Form D register 100page
Authority Records
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Documents 5
GeM-Bidding-8766752.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
57 Items Sign in to view GEM price trends Sign in for GEM prices
Cover file with printing Pandaveswar Area
As per enclosed pdf
Flat file with printing pandaveswar area
As per enclosed pdf
Arch file 4 Inch
As per enclosed pdf
Register No 4 14 sheet Pc
As per enclosed pdf
Annexure Loading 100 pc
As per enclosed pdf
Loading completion Memo 100 page
As per enclosed pdf
Form O both sides printed 100 page
As per enclosed pdf
Attendance Register 100 page
As per enclosed pdf
Overman Report Book 100 page
As per enclosed pdf
Shot Firer Report Book 100 page
As per enclosed pdf
Mining Sirdar Report Book 100 page
As per enclosed pdf
Cap lamp issue Register 100pages
As per enclosed pdf
Peon Book 100page
As per enclosed pdf
Dak Despatch Register 200 folio
As per enclosed pdf
Goods Inwards Register 200folio
As per enclosed pdf
Indent Form 100 page
As per enclosed pdf
Rule Register 6 No 14 sheet no
As per enclosed pdf
Rule Register 8 No 14 sheet no
As per enclosed pdf
Coal Transporting Challan 50 into 4
As per enclosed pdf
Annexure J 150 pages Both side
As per enclosed pdf
Annexure N 100 pages both side
As per enclosed pdf
Annexure I 100 pages both side
As per enclosed pdf
Annexure L 150 pages both side
As per enclosed pdf
Annexure K 200 pages both side
As per enclosed pdf
Annexure G 200 pages both side
As per enclosed pdf
Annexure F 200 pages both side
As per enclosed pdf
Annexure D 200 pages both side
As per enclosed pdf
Annexure C 200 pages both side
As per enclosed pdf
.Annexure B 200 pages
As per enclosed pdf
Annexure E 200 pages both side
As per enclosed pdf
Annexure A 150 pages both side
As per enclosed pdf
Annexure H 150 pages both side
As per enclosed pdf
Xerox Paper A4 75 GSM
As per enclosed pdf
Form E Register 100 page
As per enclosed pdf
LHD Report Book 100 page
As per enclosed pdf
CM Report Book 100 page
As per enclosed pdf
Daily O B R Report 100 page
As per enclosed pdf
Dumper Challan 100 page
As per enclosed pdf
Stamp Pad Fiber medium blue
As per enclosed pdf
Leave Encashment 100 page
As per enclosed pdf
Vocational Training Certificate Form A B 100page
As per enclosed pdf
Plastic scale 12 inch
As per enclosed pdf
Envelop File size Brown 16 inch into 12inch
As per enclosed pdf
Reckonable month format 100 page both side print
As per enclosed pdf
Stock card for C items
As per enclosed pdf
Lock Seal 100
As per enclosed pdf
General diary of CISF 200 Page numbering
As per enclosed pdf
Pencil carbon
As per enclosed pdf
Dak receipt register 200 folio
As per enclosed pdf
Re 3 Register 100 page
As per enclosed pdf
Re 5 Register 100page
As per enclosed pdf
Leave application form 100page
As per enclosed pdf
A form register 200 folio
As per enclosed pdf
Employee service file 200
As per enclosed pdf
Vehicle Logbook 31 page
As per enclosed pdf
Punching machine 10
As per enclosed pdf
Form D register 100page
As per enclosed pdf
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Cover file with printing Pandaveswar Area | As per enclosed pdf | 20 | doz | [email protected] | 30 | |
| 2 | Flat file with printing pandaveswar area | As per enclosed pdf | 1,000 | pcs | [email protected] | 30 | |
| 3 | Arch file 4 Inch | As per enclosed pdf | 15 | doz | [email protected] | 30 | |
| 4 | Register No 4 14 sheet Pc | As per enclosed pdf | 100 | pc | [email protected] | 30 | |
| 5 | Annexure Loading 100 pc | As per enclosed pdf | 30 | pad | [email protected] | 30 | |
| 6 | Loading completion Memo 100 page | As per enclosed pdf | 20 | pad | [email protected] | 30 | |
| 7 | Form O both sides printed 100 page | As per enclosed pdf | 10 | pad | [email protected] | 30 | |
| 8 | Attendance Register 100 page | As per enclosed pdf | 40 | pc | [email protected] | 30 | |
| 9 | Overman Report Book 100 page | As per enclosed pdf | 100 | pc | [email protected] | 30 | |
| 10 | Shot Firer Report Book 100 page | As per enclosed pdf | 100 | pc | [email protected] | 30 | |
| 11 | Mining Sirdar Report Book 100 page | As per enclosed pdf | 100 | pc | [email protected] | 30 | |
| 12 | Cap lamp issue Register 100pages | As per enclosed pdf | 80 | pc | [email protected] | 30 | |
| 13 | Peon Book 100page | As per enclosed pdf | 30 | pc | [email protected] | 30 | |
| 14 | Dak Despatch Register 200 folio | As per enclosed pdf | 20 | pc | [email protected] | 30 | |
| 15 | Goods Inwards Register 200folio | As per enclosed pdf | 2 | pc | [email protected] | 30 | |
| 16 | Indent Form 100 page | As per enclosed pdf | 10 | pad | [email protected] | 30 | |
| 17 | Rule Register 6 No 14 sheet no | As per enclosed pdf | 50 | pc | [email protected] | 30 | |
| 18 | Rule Register 8 No 14 sheet no | As per enclosed pdf | 50 | pc | [email protected] | 30 | |
| 19 | Coal Transporting Challan 50 into 4 | As per enclosed pdf | 1,000 | pad | [email protected] | 30 | |
| 20 | Annexure J 150 pages Both side | As per enclosed pdf | 2 | pc | [email protected] | 30 | |
| 21 | Annexure N 100 pages both side | As per enclosed pdf | 2 | pc | [email protected] | 30 | |
| 22 | Annexure I 100 pages both side | As per enclosed pdf | 1 | pc | [email protected] | 30 | |
| 23 | Annexure L 150 pages both side | As per enclosed pdf | 2 | pc | [email protected] | 30 | |
| 24 | Annexure K 200 pages both side | As per enclosed pdf | 2 | pc | [email protected] | 30 | |
| 25 | Annexure G 200 pages both side | As per enclosed pdf | 3 | pc | [email protected] | 30 | |
| 26 | Annexure F 200 pages both side | As per enclosed pdf | 5 | pc | [email protected] | 30 | |
| 27 | Annexure D 200 pages both side | As per enclosed pdf | 2 | pc | [email protected] | 30 | |
| 28 | Annexure C 200 pages both side | As per enclosed pdf | 2 | pc | [email protected] | 30 | |
| 29 | .Annexure B 200 pages | As per enclosed pdf | 2 | pc | [email protected] | 30 | |
| 30 | Annexure E 200 pages both side | As per enclosed pdf | 3 | pc | [email protected] | 30 | |
| 31 | Annexure A 150 pages both side | As per enclosed pdf | 2 | pc | [email protected] | 30 | |
| 32 | Annexure H 150 pages both side | As per enclosed pdf | 6 | pc | [email protected] | 30 | |
| 33 | Xerox Paper A4 75 GSM | As per enclosed pdf | 500 | pkt | [email protected] | 30 | |
| 34 | Form E Register 100 page | As per enclosed pdf | 20 | pc | [email protected] | 30 | |
| 35 | LHD Report Book 100 page | As per enclosed pdf | 10 | pc | [email protected] | 30 | |
| 36 | CM Report Book 100 page | As per enclosed pdf | 10 | pc | [email protected] | 30 | |
| 37 | Daily O B R Report 100 page | As per enclosed pdf | 10 | pad | [email protected] | 30 | |
| 38 | Dumper Challan 100 page | As per enclosed pdf | 10 | pad | [email protected] | 30 | |
| 39 | Stamp Pad Fiber medium blue | As per enclosed pdf | 50 | pc | [email protected] | 30 | |
| 40 | Leave Encashment 100 page | As per enclosed pdf | 40 | pad | [email protected] | 30 | |
| 41 | Vocational Training Certificate Form A B 100page | As per enclosed pdf | 10 | pc | [email protected] | 30 | |
| 42 | Plastic scale 12 inch | As per enclosed pdf | 60 | pc | [email protected] | 30 | |
| 43 | Envelop File size Brown 16 inch into 12inch | As per enclosed pdf | 1,000 | pc | [email protected] | 30 | |
| 44 | Reckonable month format 100 page both side print | As per enclosed pdf | 10 | pad | [email protected] | 30 | |
| 45 | Stock card for C items | As per enclosed pdf | 1,000 | pc | [email protected] | 30 | |
| 46 | Lock Seal 100 | As per enclosed pdf | 2,000 | pc | [email protected] | 30 | |
| 47 | General diary of CISF 200 Page numbering | As per enclosed pdf | 10 | pad | [email protected] | 30 | |
| 48 | Pencil carbon | As per enclosed pdf | 20 | pkt | [email protected] | 30 | |
| 49 | Dak receipt register 200 folio | As per enclosed pdf | 20 | pc | [email protected] | 30 | |
| 50 | Re 3 Register 100 page | As per enclosed pdf | 40 | pc | [email protected] | 30 | |
| 51 | Re 5 Register 100page | As per enclosed pdf | 40 | pc | [email protected] | 30 | |
| 52 | Leave application form 100page | As per enclosed pdf | 50 | pad | [email protected] | 30 | |
| 53 | A form register 200 folio | As per enclosed pdf | 3 | pc | [email protected] | 30 | |
| 54 | Employee service file 200 | As per enclosed pdf | 200 | pc | [email protected] | 30 | |
| 55 | Vehicle Logbook 31 page | As per enclosed pdf | 400 | pc | [email protected] | 30 | |
| 56 | Punching machine 10 | As per enclosed pdf | 30 | pc | [email protected] | 30 | |
| 57 | Form D register 100page | As per enclosed pdf | 40 | pc | [email protected] | 30 |
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by Bank
Product Data Sheet uploaded with bid
Vendor Code Creation documents
Any OEM authorizations if applicable (not explicitly stated)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ART IMPRESSION Under PMA | - | 30-01-2026 18:09:17 | |
| 2 | CHATTARAJ PRINTING WORKS Under PMA | - | 30-01-2026 17:54:28 | |
| 3 | HILLS STATIONERS & PRINTERS Under PMA | - | 30-01-2026 19:24:39 | |
| 4 | M/S MAKMONI ENTERPRISES Under PMA | - | 29-01-2026 17:25:44 | |
| 5 | MATS PRINT PACK Under PMA | - | 28-01-2026 16:23:13 | |
| 6 | Sital Press Under PMA | - | 30-01-2026 15:54:14 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | CHATTARAJ PRINTING WORKS(MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Cover file with printing Pandaveswar Area,Flat file with printing pandaveswar area,Arch file 4 Inch |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for printing and filing supplies tender in Bardhaman 2025?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and upload the Data Sheet for offered goods. Confirm 25% quantity variation rights, delivery to Pandaveswar Area Store address, and ensure data sheet parity with items listed (cover files, registers, annexures). Verify terms with vendor code creation requirements.
What documents are required for submission in this Bardhaman procurement?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, and the product Data Sheet. Vendor code creation is necessary. Ensure GST certificate and PAN are legible, and EFT details are bank-certified. Include OEM authorizations only if applicable to the listed stationery items.
What is the estimated value and scope of supply for this tender?
Estimated value is ₹343,853.70 for goods-only supply. The scope includes printing and filing stationery such as cover files, flat files, various 100-page registers, annexures A–H, 200-page registers, and 75 GSM A4 paper. No installation is implied; delivery to Pandaveswar Area Store.
What delivery terms apply to quantity variation in this tender?
An option clause allows up to 25% variation in ordered quantity at contract time and during the currency at contracted rates. Delivery time is calculated from the last date of the original order; extended periods require minimum 30 days and may extend up to the original period.
Which address is designated for delivery and acceptance of goods?
Delivery and installation, if applicable, are to Pandaveswar Area Store, near Dalurbandh Durga Mandir, Pandaveswar, Dist. Paschim Bardhaman. Ensure accurate address details in the bid and confirm acceptance with the receiving store upon delivery.
What are the data sheet requirements and potential risks of mismatch?
Submit a Data Sheet for all offered goods; the Buyer will verify consistency with technical parameters. Any unexplained mismatch can lead to bid rejection. Align item names, page counts, sizes, and paper grades with the BOQ to avoid disqualification.
What are the key eligibility criteria for this goods-only procurement?
Eligibility includes providing PAN, GSTIN, cancelled cheque, and EFT mandate; data sheet conformity is mandatory. As scope is goods-only, bidders should focus on accurate BOM alignment, timely delivery to Pandaveswar, and adherence to 25% variation terms to secure contract award.
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Documents 5
GeM-Bidding-8766752.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS