Urban Development And Environment Department High-Efficiency Photometric 200 W Lighting Assembly Tender 2026 India
Bid Publish Date
30-Sep-2026, 3:09 pm
Bid End Date
16-Oct-2026, 5:00 pm
EMD
₹10,000
Progress
Key Highlights
- • State-based MSE reservation with Udyam Registration; OEM must be the manufacturer
- • 25% quantity variation right at contract/extended delivery periods
- • Requirement for a functional service centre in the bidder's state; 30-day establishment window
- • Dedicated toll-free service number and escalation matrix for service support
- • Warranty service personnel deployment and SLA adherence
- • No BOQ items provided; scope inferred from product category
- • Rigor around delivery timeline calculations when options exercised
- • Exact EMD amount: ₹10,000; eligibility hinges on OEM status and state registration
Tender Overview
The procurement opportunity is issued by the Urban Development And Environment Department for a High-Efficiency Photometric 200 W Lighting Assembly. The bid requires an EMD of ₹10,000 and includes an option clause allowing a ±25% quantity adjustment at contracted rates. There is no BOQ item data available, and the location is not specified. The contract contemplates delivery terms aligned with last-issue delivery dates and allows extension when the option is exercised. The vendor must establish a functional service center within the state, if not already present, within 30 days of award, with payment contingent on documentary evidence. A dedicated toll-free service line and escalation matrix are required, along with adequate on-ground service personnel during the warranty period. A Micro and Small Enterprise reservation applies for eligible state-based manufacturers with valid Udyam registration; resellers are excluded for eligibility.
Key Specifications
-
High-Efficiency Photometric 200 W Lighting Assembly
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EMD: ₹10,000
-
Option clause: ±25% quantity change
-
Delivery time: from last delivery order; min 30 days for extended periods
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Functional Service Centre in bidder's state; 30 days to establish
-
Dedicated toll-free service line and escalation matrix
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SLA-based service with adequate technical personnel during warranty
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State-based MSE reservation; OEM manufacturer requirement; no resellers
Terms & Conditions
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EMD of ₹10,000 and option-based quantity adjustments up to 25%
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Mandatory service infrastructure: state-level service centre within 30 days
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MSE reservation for state-based manufacturers with Udyam Registration
Important Clauses
Payment Terms
Payment to be released after documentary evidence of service centre readiness and compliance with SLA requirements.
Delivery Schedule
Delivery period linked to last delivery order; extended time calculated by the formula with a minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated in provided data; penalties may be governed by SLA in bid terms.
Bidder Eligibility
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OEM/manufacturer status; must be the official manufacturer of the lighting assembly
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Udyam Registration valid for Micro or Small Enterprise in the state of Bid Inviting Authority
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Functional service center presence or the ability to establish within 30 days
Tender Data
Bid Details
Quantity
79
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High-Efficiency Photometric 200 W Lighting Assembly
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
East Nimar
Delivery Pincodes
450554
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Monika Sonit Bopche | 450554,Nagar Parishad Omkareshwar | East Nimar | Madhya Pradesh | 450554 | 79 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9929293.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar lighting assemblies
Financial statements demonstrating stability
EMD submission proof (₹10,000 fine/demand draft or online receipt)
Technical bid documents demonstrating product compliance
OEM authorisation proving manufacturer status
Udyam Registration certificate (for MSE reservation eligibility)
Frequently Asked Questions
What documents are required for the lighting assembly tender in India 2026?
Bidders must submit GST registration, PAN, experience certificates for similar 200 W lighting assemblies, financial statements, EMD receipt of ₹10,000, OEM authorisation proving manufacturer status, and Udyam Registration for MSE eligibility. Technical bid documents should confirm product compliance and service capabilities, including a toll-free service line and escalation matrix.
How is the 25% quantity option clause applied in this tender?
The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the currency of the contract at contracted rates. The extension calculation uses (additional quantity / original quantity) × original delivery period, with a minimum of 30 days.
What is the EMD amount and how is it paid for the lighting tender?
The EMD is ₹10,000. Payment methods include demand draft or online transfer as specified by the tender. The EMD must accompany the bid submission and be verifiable before the bid is evaluated.
What service requirements are specified for warranty support in this tender?
Bidders must provide a dedicated service centre in the state or establish one within 30 days of award, a toll-free service number, an escalation matrix, and deploy adequate technical staff to meet SLA during the warranty period.
What is the eligibility criterion related to MSE reservations for this bid?
Bidder must be a Micro or Small Enterprise manufacturer with valid Udyam Registration; traders/resellers are ineligible. The reservation applies to state-based manufacturers meeting online credential validation.
Where can the delivery of the lighting assemblies be expected within the contract?
Delivery is tied to the last date of the original delivery order. If the option clause is exercised, the extended period follows the prescribed formula, ensuring a minimum of 30 days before delivery.
What are the required service-support features for bidders in this tender?
A dedicated toll-free service line, escalation matrix, and timely on-site/remote servicing by qualified personnel are required. Service performance will be governed by SLA terms indicated in the bid documentation.
Are BOQ items provided for this lighting assembly tender?
No BOQ items are listed in the current tender data. The scope is derived from the product category 'High-Efficiency Photometric 200 W Lighting Assembly' and related terms, including EMD, service, and MSE reservation requirements.