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BEL Bharat Electronics Limited Fire Detection AMC/CMC Tender 2025 Defence Production India - IS 550/ISI compliant Fire Systems

Bid Publish Date

18-Dec-2025, 12:00 pm

Bid End Date

29-Dec-2025, 12:00 pm

Value

₹16,00,000

Location

GHAZIABAD , UTTAR PRADESH
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Progress

RA
Issue18-Dec-2025, 12:00 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

36

Bid Type

Two Packet Bid

Key Highlights

  • • BEL requires AMC/CMC for integrated Fire Detection, Fire Alarm, Hydrant and Sprinkler systems with quarterly payment cadence.
  • • Penalty structure includes ₹500 per day for unresolved breakdowns beyond 24 hours, capped to quarterly AMC payment.
  • • Quantity/duration adjustment up to 50% at contract issue and during issuance; bidders must accept revised scope.
  • • GST should be paid extra; service reports must be furnished in duplicate for preventive and breakdown work.
  • • No BOQ items; scope is service-based maintenance rather than hardware procurement.

Categories 5

WATERING FACILITY FIRE FIGHTING EQUIPMENT FIRE SUPPRESSION SYSTEM IRRIGATION GODOWN

Tender Overview

Bharat Electronics Limited (BEL), under the Defence Production division, seeks an AMC/CMC contractor for ongoing maintenance of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler systems. The opportunity is valued around ₹1,600,000 with quarterly payments and GST extra. The scope is ongoing maintenance rather than new installation, with the bidder responsible for preventive maintenance and breakdown response. A key differentiator is the flexible quantity/duration adjustment up to 50% at contract issue and again upon issue, enabling scope adjustments. This tender emphasizes timely PM, breakdown repair within 24 hours, and strict penalty enforcement when service levels fail, underscoring high system reliability requirements.

Technical Specifications & Requirements

  • Organization: Bharat Electronics Limited (BEL), Department of Defence Production.
  • Category: AMC/CMC for Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler systems.
  • Estimated Value: ₹1,600,000.
  • Payment Terms: 100% payment of quarterly AMC charges after satisfactory service for each quarter; GST extra. Service reports to be submitted in duplicate for Preventive Maintenance and breakdowns.
  • Penalties: PM not carried out in a quarter ⇒ AMC for that quarter not payable; breakdowns not repaired within 24 hours ⇒ penalty ₹500/day until rectified, capped to quarterly payment.
  • ATC/Clauses: Acceptance of quantity/duration changes up to 50% at contract issuance and thereafter; non-performance penalties as stated.
  • BOQ: No items defined; scope appears as services-based rather than procurement of hardware.
  • Delivery/Performance: Timely PM and 24-hour breakdown resolution are mandated; GST applicability specified for payments.

Terms, Conditions & Eligibility

  • EMD: Not explicitly specified in the available data.
  • Payment Terms: 100% quarterly AMC payments upon satisfactory completion; GST payable as applicable.
  • Delivery/Performance: Preventive maintenance; breakdown response within 24 hours; quarterly service reports in duplicate.
  • Penalties: Non-performance penalties as described above; PM omission leads to non-payment for that quarter.
  • Documentation: Service reports, proof of PMs, breakdown logs, and compliance with attributions in ATC terms. Vendor must be capable of ISI/IS standards where applicable.
  • Experience/Eligibility: Not explicitly enumerated beyond capability to perform AMC/CMC for fire systems; bidders should demonstrate maintenance capability and relevant certifications.

Key Specifications

    • Product/Service: AMC/CMC for Fire Detection, Fire Alarm, Fire Hydrant, and Sprinkler systems
    • Estimated value: ₹1,600,000
    • Payment cadence: 100% quarterly AMC charges after satisfactory service; GST extra
    • Performance clause: Breakdown repair within 24 hours, failure → ₹500/day penalty
    • Delivery/Scope: Preventive maintenance and breakdown servicing; no explicit BOQ items
    • Flexibility clause: Contract quantity/duration adjustable up to 50% at contract issue

Terms & Conditions

  • EMD amount not specified; ensure clarification before bid

  • 100% quarterly payment on satisfactory service; GST extra

  • 24-hour breakdown repair target with daily penalty up to quarterly amount

Important Clauses

Payment Terms

100% quarterly AMC charges payable after satisfactory service; GST extra; duplicate service reports required

Delivery Schedule

Preventive maintenance and breakdown response within 24 hours; quarterly PM documentation

Penalties/Liquidated Damages

₹500 per day penalty for unresolved breakdowns; penalty capped to quarterly AMC payment

Bidder Eligibility

  • Demonstrated AMC/CMC experience for fire protection systems

  • Capability to provide timely preventive maintenance and breakdown support

  • Compliance with GST and financial stability documentation

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System

Authority Records

MINISTRY OF DEFENCEDEFENCE PRODUCTION DEPARTMENTBHARAT ELECTRONICS LIMITED

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Documents 5

GeM-Bidding-8731554.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar AMC/CMC of fire protection systems

4

Financial statements or balance sheets for the last 3 financial years

5

EMD/Security deposit documents (as applicable by BEL terms)

6

Technical bid documents outlining service capabilities and response times

7

OEM authorizations or certifications for fire detection/alarms equipment

8

Service reports templates or past performance records

Reverse Auction Schedule

Completed

Start

07-Feb-2026, 10:00 am

End

09-Feb-2026, 10:00 am

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Date Status
1
AGNI INDUSTRY   Under PMA
26-12-2025 19:35:09
2
IMPACT FIRE AND SAFETY APPLIANCES PRIVATE LIMITED   Under PMA
28-12-2025 08:33:05
3
SANKARWAR TECHNOLOGIES PRIVATE LIMITED   Under PMA
29-12-2025 09:31:09
4
Shivluck Technologies   Under PMA
29-12-2025 11:57:11
5
TRI PARULEX FIRE PROTECTION SYSTEMS   Under PMA
27-12-2025 17:57:54

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1IMPACT FIRE AND SAFETY APPLIANCES PRIVATE LIMITED   Under PMA Winner ₹13,75,200Item Categories : AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System
L2TRI PARULEX FIRE PROTECTION SYSTEMS   Under PMA₹15,40,080Item Categories : AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System

🎉 L1 Winner

IMPACT FIRE AND SAFETY APPLIANCES PRIVATE LIMITED   Under PMA

Final Price: ₹13,75,200

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the BEL fire systems AMC tender in India 2025?

To bid for the BEL AMC, ensure you meet maintenance capabilities for fire detection, alarm, hydrant and sprinkler systems. Submit GST, PAN, experience proofs, financials, OEM authorizations, and technical bid detailing response times; adhere to 50% scope flexibility and quarterly payment terms.

What documents are required for BEL fire protection AMC submission 2025?

Prepare GST certificate, PAN, three-year financial statements, experience certificates for similar AMCs, OEM authorizations, technical bid, and past breakdown/PM reports. Attach service reports for quarterly PMs and breakdownt logs to prove responsive maintenance capability.

What are the payment terms for BEL fire system maintenance?

Payments are 100% of quarterly AMC charges after satisfactory performance each quarter; GST is extra. Ensure duplicate service reports for Preventive Maintenance and breakdown calls; late PM or unresolved faults affect payment per penalty clause.

What are the penalty terms for delayed fire system repairs in BEL tender?

If a breakdown is not repaired within 24 hours, a penalty of ₹500/day applies, capped to the quarterly AMC payment. Non-performance of PM in a quarter results in non-payment for that quarter's AMC charges.

What is the scope of work for BEL fire protection AMC 2025?

Scope includes ongoing preventive maintenance and breakdown servicing for Fire Detection, Fire Alarm, Fire Hydrant, and Sprinkler systems; no hardware BOQ items are defined, emphasizing service-based maintenance performance.

What is the eligibility criteria for BEL defence AMC tender 2025?

Demonstrate prior maintenance of fire protection systems, financial stability, GST registration, and ability to provide OEM authorizations. Ensure capability to meet 24-hour repair timelines and deliver duplicate monthly/quarterly service reports.

How does quantity/duration adjustment work for BEL AMC tender?

The buyer can adjust contract quantity or duration up to 50% at contract issue and again during issuance; bidders must accept revised scope without protest, enabling flexible response to Defence Production needs.

What standards or certifications are required for BEL fire maintenance?

While explicit standards are not listed, bidders should provide OEM authorizations and be prepared to align with applicable fire safety standards and IS/ISI conformity as applicable to BEL fire protection systems.

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