Western Railway Ratlam 58.5 KVA Diesel Generator Sets Tender 3-Phase 2026
Bid Publish Date
07-Sep-2026, 4:51 pm
Bid End Date
28-Sep-2026, 5:00 pm
EMD
₹25,127
Location
Progress
Tender Overview
The tender is issued by Western Railway for the supply, installation, testing and commissioning of 58.5 KVA Diesel Generating sets, Three Phase to serve railway operations from Ratlam, Madhya Pradesh. The contract scope includes procurement and on-site deployment with potential quantity flex of up to 25% of bid quantity and corresponding delivery extensions. A mandatory OEM authorization must accompany the bid, and past performance on similar DG set projects will be considered. Bid evaluation factors include average turnover calculations for manufacturers quoting this item, with RITES designated as inspection agency for PO values over ₹5 lakh. This procurement targets reliable, maintainable, multi-utility DG sets suitable for railway infrastructure.
Technical Specifications & Requirements
- Product category: Diesel Generating sets, 58.5 KVA, Three Phase operation
- Delivery flexibility: Option to increase/decrease quantity up to 25%; delivery period adjusts proportionally, minimum 30 days if extended
- Vendor prerequisites: Mandatory OEM Authorization attached with offer; past performance evidence required; average turnover considered for evaluation
- Inspection clause: For PO value above ₹5,00,000, inspection will be conducted by RITES
- Geography: Location in Ratlam, Madhya Pradesh; on-site installation and commissioning
- Compliance expectation: Suppliers must align with railway procurement norms and provide installation readiness
Terms, Conditions & Eligibility
- EMD: ₹25,127 is required as bid security
- Delivery terms: Delivery schedule linked to original delivery order; extended timelines follow the option clause calculations
- Payment terms: Not specified in data; bidders should anticipate standard IR/CR terms with possible milestone payments
- Documentation: OEM authorization, past performance records, turnover declarations, GSTIN, PAN, financial statements
- Warranty/AMC: Not specified; bidders should confirm warranty terms with OEM during bid submission
- Bidder eligibility: Demonstrated capability in DG set supply and railway installations; compliance with buyer ATC terms
Key Specifications
-
DG set rating: 58.5 KVA, three-phase diesel generator
-
Delivery flexibility: ± up to 25% quantity, delivery period adjusts proportionally
-
Inspection: RITES for PO value > ₹5,00,000
-
OEM authorization: mandatory with bid
-
Installation and commissioning scope included
-
Location: Ratlam, Madhya Pradesh
-
Standards: Not specified in tender data
Terms & Conditions
-
EMD amount and submission method to be clearly provided
-
OEM authorization must accompany bid; lack thereof may render bid invalid
-
RITES inspection triggers for high-value PO; plan QA accordingly
Important Clauses
Payment Terms
Not specified in data; bidders should seek clarity on milestone payments and tentative schedule
Delivery Schedule
Delivery starts from last date of original delivery order; option quantity adjustments extend delivery periods with calculated time ex: (increased quantity/original quantity) × original period, min 30 days
Penalties/Liquidated Damages
Not specified; bidders should verify LD terms with buyer ATC during bid submission
Bidder Eligibility
-
Demonstrated experience in supply and installation of diesel generator sets
-
Compliance with OEM authorization requirements for the DG model
-
Financial capacity demonstrated via turnover and financial statements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
6
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply, Installation, Testing and commissioning of 58.5 KVA Diesel Generating sets, Three Phase, 41
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Ratlam
Delivery Pincodes
457001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vijendra Soni | 457001,Office of Senior Section Engineer (Elect.) Const., Mhow Road, Gujarati Chal, Ratlam (M. P.) 457001 | Ratlam | Madhya Pradesh | 457001 | 1 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9858549.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Categories
9
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Bidder's OEM authorization for the DG set model
Past performance certificates on similar DG set supply/installation
Financial statements showing average turnover for qualifying period
Technical bid documents for 58.5 KVA DG sets (model, specifications)
Experience certificates for installation and commissioning
EMD submission receipt (₹25,127) via online or demand draft
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Western Railway 58.5 KVA DG set tender in Ratlam?
Bidders must submit OEM authorization, GST, PAN, and past performance certificates along with technical bids. The EMD is ₹25,127. Ensure turnover data supports eligibility and that the DG set model meets 58.5 KVA rating for three-phase operation. Confirm installation capability and RITES inspection readiness for high-value PO.
What documents are required for the DG set tender in Ratlam MP?
Required documents include GST certificate, PAN, OEM authorization for the DG model, past performance certificates, financial statements showing turnover, installation experience certificates, and EMD submission receipt. Technical bid should specify model, fuel consumption, and warranty terms if available.
What are the eligibility criteria for 58.5 KVA DG sets procurement?
Eligibility includes demonstrated experience in supplying/installing DG sets, valid OEM authorization, and sufficient average turnover per the tender evaluation. Ratlam MP procurement requires compliance with ATC terms and potential RITES inspection for PO values over ₹5 lakh.
When is the inspection required for DG set orders above ₹5 lakh?
For purchase orders exceeding ₹5,00,000, inspection will be conducted by RITES. Suppliers must prepare documentation and access for quality checks, ensure conformity to the model’s specifications, and coordinate with railway inspectors during commissioning.
What standards or certifications are expected for the 58.5 KVA DG set?
The tender data does not specify standard codes; bidders should confirm with Western Railway whether IS 550, IS 14667, or OEM-specific standards apply, and attach any available certification or testing results with the bid.
How will quantity adjustments affect delivery timelines for this tender?
The buyer may modify quantity by up to 25%. The delivery period extends proportionally using the formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.
What is the role of OEM authorization in this tender?
Bid submissions must include bid-specific OEM authorization for the DG set model. Without this, bids will be considered non-responsive; ensure the authorization covers supply, installation, and commissioning services.
Where is the procurement location and who is the procuring organization?
The procurement is for Western Railway, Ratlam division, Ratlam city, Madhya Pradesh. The contract covers the supply, installation, testing and commissioning of 58.5 KVA DG sets for railway operations.