CDAC Chennai Event Management Tender TEC-VERSE 2026 Tamil Nadu End to End Services 2026
Bid Publish Date
10-Oct-2026, 9:23 pm
Bid End Date
24-Oct-2026, 9:00 am
EMD
₹10,00,000
Value
₹4,10,00,000
Location
Progress
Tender Overview
Organisation: Centre For Development Of Advanced Computing (CDAC) under the Department of Electronics And Information Technology, tendering for end-to-end event management services for TEC-VERSE 2026 at Chennai Trade Centre, Chennai, Tamil Nadu. Estimated value: ₹41,000,000 with an EMD of ₹1,000,000. Scope covers full event management across planning, coordination, logistics, on-site execution, and post-event wrap-up for a major tech expo. Location-specific context includes a high-profile government-associated tech event in Chennai requiring professional, compliant service delivery. The 25% option clause allows revision of contract quantity or duration at release with extension potential, ensuring flexibility in scope and cost. Unique aspect: a large-scale, government-backed technology event with end-to-end service requirements.
Technical Specifications & Requirements
- Product/Service: End-to-end event management services for TEC-VERSE 2026
- Venue: Chennai Trade Centre, Chennai, Tamil Nadu; approx. event footprint and on-site management implied
- Financials: Estimated value ₹41,000,000; EMD ₹1,000,000 (to be submitted as per tender terms)
- Scope indicators: overall event lifecycle management, vendor coordination, and on-site execution; no additional technical specifications published
- Compliance/standards: not specified in available data; bidders should prepare to meet standard event-management compliance for government-related exhibitions
- SOW/ATC attachments referenced by buyer; content not disclosed in the provided data
Terms, Conditions & Eligibility
- EMD: ₹1,000,000; payment terms not detailed in data
- Delivery/Timeline: Not explicitly defined; contract can be adjusted by up to 25% at issuance and post-issuance for scope or duration
- Price/Valuation: ₹41,000,000 estimated value; scope may flex under 25% clause
- Documents: GST, PAN, experience certificates, financial statements likely required; OEM/ATC documents referenced but not listed
- Penalties/Adjustments: Clause for scope/duration adjustments; risk allocations to bidder via ATC and scope file
- Location-based qualifications apply to Tamil Nadu government procurement for a Chennai event.
Key Specifications
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Product/service names: end-to-end event management services
-
Estimated value: ₹41,000,000
-
EMD: ₹1,000,000
-
Location: Chennai Trade Centre, Chennai, Tamil Nadu
-
Delivery scope: on-site coordination, logistics, vendor management, execution
-
Standards: Not explicitly specified; bidders should reference standard event-management practices
Terms & Conditions
-
EMD of ₹1,000,000 required with bid submission
-
Contract quantity/duration may be adjusted up to 25% at contract issue
-
Estimated contract value ₹41,000,000 with potential scope adjustments
-
ATC documents attached; bidders must review SOW for compliance
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GST, PAN, experience and financials are anticipated submission requirements
Important Clauses
Payment Terms
Not explicitly detailed; bidders should prepare for standard government payment processes and ensure documentation aligns with EMD and contract milestones.
Delivery Schedule
Flexible scope adjustments up to 25% at contract issue and post-issue; delivery timelines depend on SOW and event date.
Penalties/Liquidated Damages
Penalty structure not specified; ATC indicates potential performance-based terms and scope-based adjustments.
Bidder Eligibility
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Experience in delivering large-scale event management (government or public sector preferred)
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Financial capacity to support a ₹41,000,000 contract
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Compliance with GST, PAN, and required statutory documents
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
200
Experience Required
5 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; PROVIDING END TO END EVENT MANAGEMENT SERVICES FOR TEC-VERSE 2026; PROVIDING END TO END EVENT MANAGEMENT SERVICES FOR TEC-VERSE 2026; 2500; Chennai Trade Centre, Chenna..
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Delivery Details
Delivery Locations
1
Delivery Cities
Chennai
Delivery Pincodes
600113
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nagarajan R | 600113,C-DAC Tidel Park 8th Floor D block Taramani | Chennai | Tamil Nadu | 600113 | 1 | - | - |
Authority Records
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Documents 14
GeM-Bidding-10017267.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
4 Updates Update
Update
Update
Extended Deadline
24-Oct-2026, 3:30 am
Opening Date
25-Oct-2026, 3:30 am
Update
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for previous large-scale event management
Financial statements (last 2-3 years)
EMD submission proof (₹1,000,000)
Technical bid documents and compliance statements
OEM authorizations or partner agreements (if any)
ATC/Scope of Work attachments referenced in tender
Any other government-molicy compliance documents
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for CDAC TEC-VERSE 2026 event management tender in Chennai?
Bidders should prepare EM D of ₹1,000,000, submit GST and PAN, provide financials and experience certificates, and review the SOW/ATC attachments. The contract allows up to 25% scope adjustment. Ensure on-site logistics, vendor coordination, and compliance with government event norms.
What documents are required for CDAC Chennai event bidding 2026?
Submit GST certificate, PAN card, two to three years of financial statements, at least two major event management experience certificates, EMD proof of ₹1,000,000, technical bid, OEM authorizations if applicable, and ATC/Scope attachments referenced in the tender.
What is the estimated contract value for TEC-VERSE 2026 in Chennai?
The tender market value is estimated at ₹41,000,000. Bidders should factor this into budgeting, staffing, and logistics planning, and prepare to meet potential scope expansions up to 25% as per the buyer terms.
What are the delivery expectations for the TEC-VERSE 2026 event?
Delivery expectations hinge on the SOW and event date; however, a 25% scope flex is permitted at contract issuance and post-issuance, enabling adjustments in logistics, vendor coordination, and on-site execution.
What payment terms should bidders anticipate for CDAC Chennai?
While exact payment milestones aren’t detailed, bidders should prepare invoicing aligned with government procurement norms, with acceptance milestones tied to on-site deliverables and post-event wrap-up, in line with standard EMD and performance verification processes.
Which certifications or standards are required for TEC-VERSE 2026 bidding?
The tender data does not specify particular standards like ISO or IS; bidders should present strong compliance with government event management norms, provide experience proof, and OEM authorizations if applicable to strengthen their bid.
How can vendors verify the SOW attachments for this tender in Chennai?
Refer to the Buyer Added Bid Specific ATC and SOW file attachments linked in the tender; ensure all scope details, deliverables, and service levels are understood before submission and align proposals to the TEC-VERSE 2026 requirements.
What is the role of the Chennai Trade Centre venue in this procurement?
Chennai Trade Centre serves as the event venue for TEC-VERSE 2026; bidders must plan logistics, vendor setup, and on-site coordination to meet venue-specific access, safety, and facility management standards inferred from a large expo footprint.