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Kerala Taxes Department Video Conferencing Camera Tender Thiruvananthapuram 3 Years Warranty ISI/ISO Compliance 2026

Bid Publish Date

21-Feb-2026, 11:13 am

Bid End Date

03-Mar-2026, 12:00 pm

EMD

₹25,000

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue21-Feb-2026, 11:13 am
AwardPending
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Quantity

282

Bid Type

Two Packet Bid

Categories 3

WEB WEB CAMERA CAMERA

Tender Overview

The Kerala Taxes Department seeks video conferencing cameras for deployment in Thiruvananthapuram, Kerala. The procurement involves unspecified exact camera models but requires PTZ functionality, high resolution per camera, and wide field of view, with a 3-year comprehensive on-site warranty. The inquiry includes an EMD of ₹25,000 and optional quantity adjustments up to ±25% during and after contract award. GST handling is bidder’s responsibility, with reimbursement aligned to actuals or applicable rates. Successful bidders must establish a functional service centre in the state if not already present. The contract demands adherence to bid terms, fixed delivery timelines, and on-time supply, with payments aligned to the agency’s GST compliance. This procurement emphasizes reliable post-sale support and nationwide service availability, given the in-state service centre requirement.

Technical Specifications & Requirements

  • Product category: Video Conferencing Camera / Web Camera (V2)
  • Key features requested: PTZ function, maximum camera resolution, maximum optical zoom, field of view, and comprehensive on-site warranty (3 years).
  • Warranty: 3 years on-site warranty from final acceptance or post-installation testing.
  • Delivery & acceptance: Delivery period linked to original delivery order; option to extend up to 30 days minimum when exercising quantity variation.
  • EMD: ₹25,000; payment options include DD in favor of Commissioner of State Tax, Thiruvananthapuram; submission of DD along with bid and hard copy within 5 days of bid end/opening.
  • Standards/Compliance: References to standardization (IS/ISO) are implied by service obligations; explicit standard numbers are not provided in data.
  • GST: Bidder responsible for GST; reimbursement as per actuals or applicable rates, whichever is lower, within quoted GST cap.
  • Service centres: Functional service centre in the state; if not present, to be established within 30 days of contract award with documentary evidence.

Terms, Conditions & Eligibility

  • EMD: ₹25,000 via account payee DD or online; must be uploaded with bid; hard copy to Buyer within 5 days of bid end.
  • Delivery terms: Option to increase quantity by up to 25% during contract; delivery period recalculated accordingly (minimum 30 days).
  • Warranty: 3-year comprehensive on-site warranty post-acceptance.
  • Service infrastructure: Must have or establish in-state service center; payment tied to documentary evidence.
  • Warranty/penalties: Penalty terms not explicit; compliance with AtC/ATC/Corrigendum required.
  • Documentation: Upload all relevant certificates; otherwise bid rejection.
  • GST: Bidder bears GST; reimbursement per actuals or applicable rates (capped by quoted rate).
  • Payment terms: DD submission allowed for EMD and for performance security; payment release contingent on documents and delivery milestones.

Key Specifications

  • Product: Video Conferencing Camera / Web Camera (V2)

  • Key capabilities: PTZ function, maximum resolution per camera, maximum optical zoom, field of view (degrees)

  • Warranty: Comprehensive on-site warranty for 3 years

  • EMD: ₹25,000

  • Delivery: Option to increase quantity by up to 25%; delivery period adjusted per formula

  • Service: Functional in-state service centre or establishment within 30 days; documentary evidence required

  • GST: Bidder bears GST; reimbursement as actuals or applicable rates

  • Payment: DD in favour of Commissioner of State Tax; hard copy within 5 days of bid end

Terms & Conditions

  • EMD of ₹25,000 must be submitted and evidenced with bid documents

  • Delivery quantity may vary ±25% with adjusted delivery timeline

  • 3-year on-site warranty from acceptance/commissioning date

Important Clauses

Payment Terms

GST to be borne by bidder; reimbursement as per actuals or applicable rates; DD payments permitted for EMD and post-award security; documentary evidence required

Delivery Schedule

Option to increase quantity up to 25% during contract; delivery period recalculated as (Increase ÷ Original) × Original delivery period with a minimum 30 days

Warranty / Penalties

3-year comprehensive on-site warranty; penalties or LD terms not explicitly stated; ensure post-installation service support

Bidder Eligibility

  • Experience in supplying video conferencing cameras or equivalent AV equipment

  • In-state or plan to establish a service centre in Kerala within 30 days of award

  • GST registration and successful GST compliance with reimbursement terms

Documents 5

GeM-Bidding-8839571.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Description/Application Intended Application A Video Conferencing Camera are digital camera specially designed for use in video conferencing application.
Description/Application Genric Description Web Camera
Genric PTZ Function No, Yes (e-PTZ) only, Yes (High Precision Motorized-PTZ) Or higher
Genric Resolution (Maximum) each camera Full HD (1920 x 1080 Pixel), 4K HD (3840 X 2160 Pixel) Or higher
Genric Zoom Range Optical (Maximum) 2X, 3X, 4X, 5X, 10X, 12X, 16X, 20X, 22X, 30X, NA Or higher
Genric Field of View (Degree) 45-60, more than 60-75, more than 75-90, more than 90-105, more than 105-120
Warranty / Service Comprehensive on site Warranty (Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Experience certificates for similar video conferencing camera supply

4

Financial statements / turnover demonstration

5

EMD submission proof (DD or online payment receipt)

6

Technical bid documents demonstrating camera specifications

7

OEM authorizations or certifications (if applicable)

8

Proof of functional service centre in Kerala or plan to establish within 30 days

9

Compliance certificates and any ATC/Corrigendum acknowledgments

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for video conferencing cameras in Thiruvananthapuram Kerala?

To bid, prepare EMD ₹25,000 via DD or online, submit GST details and PAN, demonstrate camera specifications (PTZ, resolution, zoom, FOV), and show a Kerala service centre plan or establishment timeline within 30 days of award. Include 3-year on-site warranty details.

What documents are required for Kerala video camera tender submission?

Required documents include GST certificate, PAN, experience certificates for similar equipment, financial statements, EMD proof, OEM authorizations if applicable, technical bid detailing camera specs, and proof of a functional Kerala service centre or establishment plan.

What are the key technical specifications bidders must meet?

Bidders should provide PTZ-enabled cameras with specified maximum resolution per camera, maximum optical zoom, and field of view in degrees, plus a 3-year comprehensive on-site warranty. While exact numeric specs are not listed, align with typical government camera standards and IS/ISO compliance where applicable.

When is the delivery timeline and how is it calculated with quantity changes?

Delivery begins after the last delivery order date; if quantity increases by up to 25%, the new delivery period equals (increase/original) × original period, with a minimum of 30 days. Extension may be applied within contract terms.

What are the GST requirements for this Kerala tender procurement?

Bidders bear GST; reimbursement is based on actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Ensure GST registration is active and migrate rates to the government-compliant refund process.

What is the warranty and service expectation for supplied cameras?

A 3-year comprehensive on-site warranty is required from final acceptance or post-installation testing. If no on-site warranty, a service centre in Kerala must be established with documentary evidence before payment release.

What is the EMD amount and how to submit it?

EMD is ₹25,000. Submit via demand draft in favor of Commissioner of State Tax payable at Thiruvananthapuram or online as per GeM guidelines. Upload scanned proof with bid and deliver hard copy within 5 days after bid end/opening.

Are there any mandatory service centres for bidders in Kerala?

Yes. Bidders must have a functional in-state service centre; if not present during bidding, establish one within 30 days of contract award, with documentary evidence required to release payment.