Panchayati Raj Department Bihar Potable Water Purification System De-Ionization Based Tender 2026
Progress
Tender Overview
Panchayati Raj Department, Bihar seeks supply of a Potable Water Purification System – De-Ionization Based for Madhepura, Bihar (PIN 852101). The buyer mandates a configurable quantity under 25% option, with delivery aligned to contract terms. Key differentiators include mandatory ISO certifications, after-sales service in the consignee state, and a 1-year service/warranty commitment post-supply. This tender emphasizes OEM authorizations, documented past work, and strict compliance with specified corporate policies to ensure reliable water purification performance in rural deployment.
Technical Specifications & Requirements
- Product/service: De-Ionization based potable water purification system for rural water supply.
- Mandatory certifications: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 10002, CE/GMP ( Govt. of India approved ), OEM authorization letter required.
- Documentation: Color product catalog with exact specifications; escalation matrix; GST, PAN, Aadhaar; bank mandate for e-payment; attestations of non-blacklisting.
- Experience evidence: At least two prior similar govt. work orders; MSME/Udyam certificate; annual financials audited for recent years; service center in consignee state.
- Warranty/aftercare: 1-year post-sale service and warranty declaration on notary paper.
- Delivery/installation: Functional service center in consignee state; timely after-sales support.
Terms, Conditions & Eligibility
- EMD/guarantees: Not explicitly stated; bidders must comply with ATC including bank mandate and vendor declarations.
- Option clause: Quantities may vary up to 25% of bid quantity during contract and currency; delivery extension rules apply.
- Documentation: Self-attested GST, PAN, Aadhaar; bid acceptance on letterhead; blacklisting affidavit; authorization letters; financials.
- Warranty: 1-year service/warranty commitment; post-sale maintenance obligations.
- Service capability: Functional service center in consignee state with evidence (GSTIN, license, etc.).
Key Specifications
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Product/service: Potable Water Purification System - De-Ionization Based
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Standards/certifications: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 10002, CE certificate, GMP (Govt. of India approved)
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Documentation: OEM authorization letter; color catalog with exact specifications
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After-sales: 1-year service/warranty declaration; functional service center in consignee state
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Past work: minimum two govt. work orders for similar products
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Financials: audited ITR/balance sheets for 2021-22 through 2023-24 (as applicable)
Terms & Conditions
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Option Clause allows ±25% quantity change with adjusted delivery time.
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Mandatory certifications and OEM authorization required for bid submission.
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Service center must operate in consignee state with proof provided.
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1-year warranty and post-sale service declaration essential.
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Two prior govt. work orders for similar products must be demonstrated.
Important Clauses
Payment Terms
Bank mandate for e-payment required; no explicit advance terms stated in data.
Delivery Schedule
Delivery initiation from last date of original delivery order; extended period rules apply with pro-rata time formula.
Penalties/Liquidated Damages
Not explicitly detailed; standard tender ATC terms imply adherence to delivery and performance norms.
Bidder Eligibility
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Demonstrated experience with at least two similar govt. water purification system deployments
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Valid MSME/Udyam certificate (no EMD exemption implied)
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Functional service center in the consignee state with verifiable address and GSTIN
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Manufacturer authorization for the offered equipment
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Compliance with ISO 9001/14001/45001 and ISO 10002 plus CE/GMP where applicable
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Potable Water Purification System DE - Ionization Based (Q3)
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Madhepura
Delivery Pincodes
852116
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Akash Kumar | 852116,GRAM PANCHAYAT BRAHI ANANDPUR MADHEPURA BIHAR 852116 | Madhepura | Bihar | 852116 | 1 | 120 | - |
Authority Records
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Documents 2
GeM-Bidding-9958941.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
10
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Required Documents
GST Registration Certificate (self-attested)
PAN Card; Aadhaar ( Proprietor/Director ) or equivalent
Bid ATC acceptance declaration on letterhead (signed and stamped)
Bank Mandate for e-payment (signed by bank authorities)
Affidavit of non-blacklisting on non-judicial stamp paper (min ₹100)
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 10002; CE/GMP certificates; OEM authorization letter
Manufacturer ITR/balance sheets for 2021-22/2022-23/2023-24 (as applicable)
Color catalog with specifications; escalation matrix
Evidence of at least two similar govt. work orders (state/central)
MSME/Udyam certificate (submit; no EMD exemption implied)
Service & Warranty declaration for min 1 year (notarized, ₹100 stamp)
Functional service center proof in consignee state (rent/ownership evidence; GSTIN; Factory/Shop License)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for potable water purification system tender in Madhepura Bihar 2026?
Bidders must submit GST, PAN, Aadhaar, and bank mandate; provide OEM authorization, color catalog, and past govt orders. Ensure ISO certifications (9001/14001/45001/10002) and CE/GMP compliance; attach service center proof in the consignee state and a 1-year warranty commitment. Prepare audited financials for 2021-24.
What documents are required for the Bihar water purification tender submission?
Submit GST registration, PAN, Aadhaar, bank mandate for e-payment, non-blacklisting affidavit, ISO certificates, OEM authorization, color catalog, past govt orders (2+), MSME certificate, service/warranty declaration, and service center proof in the consignee state with licensing.
What are the technical standards for the De-Ionization based system in this tender?
Required standards include ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 10002, plus CE certificate or GMP certification; OEM authorization is mandatory to bid for this product in Bihar.
What is the delivery obligation and option quantity in this bid?
The purchaser may increase or decrease the order by up to 25% of the bid quantity; delivery timelines start from the last date of the original delivery order, with extended time calculated per the formula and a minimum of 30 days.
What is required for after-sales service in the consignee state?
Bidders must have a functional service center in the consignee state with evidence (GSTIN, rent agreement or ownership, shop license or factory license) to ensure timely post-sale maintenance and support.
What warranty and documentation are needed for post-sale service?
A service and warranty declaration for a minimum of 1 year must be submitted on notary stamp paper; include a clear escalation matrix and a 1-year warranty commitment with defined maintenance obligations.
How can bidders prove prior govt. work experience for this procurement?
Provide at least two previous work orders for similar water purification products in state or central govt. departments, with contract values, scope details, and client contact references for verification.