Haryana Printing & Stationery Department Art Paper Tender 130 GSM 58.5x91cm BIS IS 4658 2019 2026
Progress
Tender Overview
Haryana Printing & Stationery Department seeks supply of Art Paper 58.5x91 cms (23x36”) 130 GSM, quantity 350 Reams (12110 Kg), under BIS IS 4658-2019 compliance. Bidder must submit ₹25,000 EMD via DD/FDR in favor of Controller, Printing & Stationery Department, Haryana. Delivery required within 15 working days post order; late delivery charges at 2% per week. Paper must be sample-tested per BIS 4658-2019; testing costs borne by bidder. Sample demand: A4 size, 10 sheets, brand JK or Bilt, with manufacturer mill details. Turnover for 2025-26 and two-year experience certificates must be provided. Location: Godown, Sector-6, Panchkula, Haryana. Variations up to ±5% of order quantity permitted. Security deposit as per State Govt. policy (G.O. No. DGS&D/Admin/Performance Security/2020/8780-8959). This procurement emphasizes BIS sampling and lab testing, with supplier accountability for spec conformity and timely delivery.
Technical Specifications & Requirements
- Product name: Art Paper, 130 GSM, 58.5x91 cm (23x36”)
- Quantity/Weight: 350 Reams totaling approximate 12,110 kg
- Standard/Conformity: BIS IS 4658-2019 (amended up to date) for coated paper and board, V3 conformance
- Sample & Brand: A4 sample, 10 sheets, brands JK or Bilt, must include complete manufacturing mill details
- EMD: ₹25,000 via DD/FDR in favor of Controller, Printing & Stationery Department, Haryana
- Delivery window: 15 working days from order confirmation; penalties apply
- Testing: BIS-lab testing charges borne by bidder; random store sampling by committee
- Variation allowance: ±5% of order quantity accepted
- Location: Printing & Stationery Department Godown, Sector-6, Panchkula, Haryana
- Financials & Experience: 2025-26 turnover and last 2 years experience certificates required
- Security: Performance security as per Government policy
Terms, Conditions & Eligibility
- EMD: ₹25,000 (DD/FDR) payable before bid due date
- Delivery: 15 working days from confirmed order date; LD 2% per week for delays
- Variation in quantity: +/- 5% permitted; supply adjusted accordingly
- Testing: Lab testing costs borne by supplier; BIS testing mandatory
- Turnover/Experience: Provide 2025-26 turnover verified by Chartered Accountant; 2 years experience in paper supply
- Sample requirements: A4 10-sheet sample with complete mill details; brand must be JK or Bilt
- Security deposit: As per Government policy; call deposit/FDR pledged to Controller, Printing & Stationery Department, Haryana
- Place of submission: Godown, Sector-6, Panchkula, Haryana
- Documentation: GST, PAN, CA turnover certificate, experience certificates, and OEM authorizations if applicable
- Compliance: Adhere to BIS IS 4658-2019 amendments; conform to V3 classification
Key Specifications
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Art Paper 130 GSM
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Size: 58.5x91 cm (23x36”)
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Quantity: 350 Reams (approx. 12,110 kg)
-
BIS IS 4658-2019 compliant
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Sample: A4 10 sheets, brand JK or Bilt
-
Delivery: 15 working days from order
-
Variation: ±5% of order quantity
-
EMD: ₹25,000
Terms & Conditions
-
EMD of ₹25,000 via DD/FDR to Haryana Printing & Stationery
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Delivery within 15 working days; LD 2% per week
-
BIS IS 4658-2019 compliance and lab testing charges borne by bidder
Important Clauses
Payment Terms
EMD must be submitted; no payment terms specified beyond order/LD penalties; supplier to bear testing charges
Delivery Schedule
Delivery within 15 working days from order; extended time only via option and calculated method with minimum 30 days
Penalties/Liquidated Damages
2% late delivery charges per week; partial quantity tolerance ±5% as per order
Bidder Eligibility
-
Turnover: 2025-26 audited CA-certified turnover
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Experience: minimum 2 years in paper supply; relevant BIS-compliant shipments
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Compliance: BIS IS 4658-2019 conformity; lab testing readiness; OEM/brand authorization if applicable
Tender Data
Bid Details
Quantity
12110
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
75
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Coated Paper and Board (Art and Chromo) (V3) Conforming to IS 4658 (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Panchkula
Delivery Pincodes
134109
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manoj Sharma | 134109,Plot No. C-1 & C-2 Govt Text book press Haryana sector 6 panchkula | Panchkula | Haryana | 134109 | 12110 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9983989.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
PAN card
2025-26 turnover statement verified by Chartered Accountant
Experience certificates covering last 2 years
DD/FDR for EMD ₹25,000 in favor of Controller, Printing & Stationery Department, Haryana
Technical bid documents and specifications conformity
A4 size sample of Art Paper 130 GSM (10 sheets) with complete mill details
OEM authorization (if required) and brand confirmation (JK or Bilt)
Security deposit as per government policy (performance security)
Frequently Asked Questions
Key insights about HARYANA tender market
What documents are required for the art paper tender in Haryana 2026?
Bidders must submit GST registration, PAN, 2025-26 CA-verified turnover, two years experience certificates, EMD ₹25,000 via DD/FDR, A4 10-sheet sample with mill details, and any OEM authorizations. Ensure BIS IS 4658-2019 conformity documentation is included.
How is delivery deadline and penalties defined for this paper bid in Panchkula?
Delivery must occur within 15 working days from order confirmation. Late delivery incurs 2% liquidated damages per week. Quantity tolerance is ±5%, with adjustments as per order terms.
What BIS standard applies to the art paper procurement in Haryana?
The procurement requires compliance with BIS IS 4658-2019 (Art paper and coated paper standard) with amendments up to date. Random testing by committee is mandated, with lab testing costs borne by the bidder.
What is the EMD amount and payment mode for this tender in Haryana?
The EMD is ₹25,000, payable via DD/FDR in favor of Controller, Printing & Stationery Department, Haryana, before the bid due date. Ensure the instrument is pledged as specified for security.
What sample requirements must bidders provide for art paper in this bid?
Submit A4 size, 10 sheets of Art Paper 130 GSM, brand JK or Bilt, bearing complete manufacturing mill details, sealed and submitted before the bid deadline.
What is the delivery location for the Haryana art paper supply?
Delivery destination is Printing & Stationery Department Godown, Sector-6, Panchkula, Haryana. Ensure compliance with local storage and testing procedures prior to acceptance.
What turnover and experience criteria are required for bidders?
Submit 2025-26 turnover verified by Chartered Accountant and demonstrate 2 years of experience in paper supply, with BIS-compliant shipments or similar procurement experience.
How should variation in quantity be managed in this tender?
Contract allows variation up to ±5% of the ordered quantity. Any excess or shortfall is to be accommodated within this tolerance and settled at contracted rates.