GEM

Archaeological Survey of India Coconut Booms and Cleaning Supplies Tender Prakasham Andhra Pradesh 2025

Bid Publish Date

10-Nov-2025, 8:46 pm

Bid End Date

02-Dec-2025, 10:00 am

Bid Opening Date

02-Dec-2025, 10:30 am

Progress

Issue10-Nov-2025, 8:46 pm
AwardPending
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Quantity

120

Category

LED Tube Lights

Bid Type

Two Packet Bid

Key Highlights

  • Mandatory local presence: bidder must have registered office in the consignee state (Andhra Pradesh)
  • Sample submission: samples of supplying materials must be arranged prior to opening Technical Evaluation
  • Service Centre requirement: functional centre in the state where the consignee is located, 30 days to establish if absent
  • Past project experience: supply/installation of similar category products within last 3 financial years with specified order-value thresholds
  • Option clause: quantity can increase up to 25% during contract and extended delivery periods with a defined calculation
  • Carry-in vs on-site warranty: depend on product category; service availability affects payment release
  • Performance certificates: mandatory upload from previous buyers to validate track record
  • Delivery timelines: determined by original delivery period with adjustments for option quantity

Categories 9

Tender Overview

The Archaeological Survey of India (ASI) invites bids for a broad range of consumables and equipment including coconut booms, brooms, paddles, cleaning tools, LED tube lights, mops, disinfectants, buckets, and related items across 21 line items in Prakasam, Andhra Pradesh. The scope encompasses supply and potential installation/commissioning per buyer needs, with a flexible quantity option of up to 25% more than the bid quantity during contract execution. A guaranteed service presence in the consignee state is required, with on-site or carry-in warranty as applicable. The tender emphasizes samples prior to technical evaluation and evidence of functional Service Centres. The opportunity targets bidders capable of handling multi-category consumables with a focus on timely delivery and post-award support.

Technical Specifications & Requirements

Key procurement terms include a requirement to register a local office in the consignee state, submission of material samples before opening TE, and evaluation based on past project experience in similar product categories over the last 3 financial years. Bidders must demonstrate a track record through satisfactory performance certificates from prior buyers, with single orders of 35% of estimated bid value or multiple orders totaling at least 60% (20% each) or 45% (15% each) for multi-order scenarios. The нос requirements include option-driven delivery timelines and a support framework for service centres.

Terms & Eligibility

Core terms cover registered office in the consignee state, provision of material samples before TE, and service centre establishment within 30 days of award. The Buyer ATC requires compliance with location-specific service availability, product sample acceptance, and unresponsiveness penalties for non-submission. The clauses mandate that bidders meet experience thresholds and furnish performance certificates for prior installations in similar product categories, ensuring credible delivery and support post award.

Key Specifications

  • Product category: broad range including cleaning supplies and safety items

  • Total BOQ items: 21

  • Delivery framework: option to increase quantity up to 25% during contract

  • Service capability: functional service centre in state of consignee; 30 days to establish

  • Samples: required prior to opening TE

  • Past performance: 3-year window with specific order-value criteria

Terms & Conditions

  • EMD amount: not specified in data; bidders must assume applicable EMD as per tender terms

  • Delivery: option-driven quantity adjustments and extended delivery timelines based on formula

  • Eligibility: registered office in consignee state and documented past project experience

Important Clauses

Payment Terms

Payment release tied to service centre establishment and submission of documentary evidence

Delivery Schedule

Delivery period begins from last date of original delivery order; extended period if option exercised

Penalties/Liquidated Damages

Penalties: LDs apply for delays; exact rates not specified in data

Bidder Eligibility

  • Registered office in Andhra Pradesh (consignee state)

  • Demonstrated prior supply/installation experience of similar category products in last 3 financial years

  • Ability to provide samples before technical evaluation and establish service centre within 30 days of award

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Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Coconut Booms Coconut Booms 12 pieces buycon1asi.bza 20
2 Soft brooms Soft brooms 12 pieces buycon1asi.bza 20
3 Coconut Paddles Coconut Paddles 6 pieces buycon1asi.bza 20
4 Cobweb Remover Cobweb Remover 3 pieces buycon1asi.bza 20
5 Bamboo Baskets Bamboo Baskets 4 pieces buycon1asi.bza 20
6 Rechargea ble Torch Light Rechargea ble Torch Light 1 pieces buycon1asi.bza 20
7 Jungle Knife Jungle Knife 1 pieces buycon1asi.bza 20
8 Axe with Handle Axe with Handle 1 pieces buycon1asi.bza 20
9 Spades with Handle Spades with Handle 1 pieces buycon1asi.bza 20
10 Plastic Buckets Plastic Buckets 4 pieces buycon1asi.bza 20
11 Plastic Mugs Plastic Mugs 3 pieces buycon1asi.bza 20
12 Soap Solution Refill Pack Soap Solution Refill Pack 10 pieces buycon1asi.bza 20
13 Naphthalene Pockets Naphthalene Pockets 10 pieces buycon1asi.bza 20
14 Toilet Cleaning Brushes Toilet Cleaning Brushes 6 pieces buycon1asi.bza 20
15 Mops Mops 3 pieces buycon1asi.bza 20
16 Phenyl for toilet block Phenyl for toilet block 12 pieces buycon1asi.bza 20
17 Harpic Harpic 12 pieces buycon1asi.bza 20
18 LED Tube Lights LED Tube Lights 4 pieces buycon1asi.bza 20
19 Wire Brush Wire Brush 6 pieces buycon1asi.bza 20
20 RO Anti Scalant Liquid RO Anti Scalant Liquid 5 pieces buycon1asi.bza 20
21 Filte rs Filte rs 4 pieces buycon1asi.bza 20

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior similar supply/installation projects

4

Financial statements or turnover evidence for last financial year

5

Evidence of EMD or security deposit as applicable

6

Technical bid documents and compliance certifications

7

OEM authorization or dealer authorization (if applicable)

8

Proof of registered office in the consignee state

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for ASI cleaning supplies tender in Prakasam Andhra Pradesh 2025?

To bid, ensure your registered office is in Andhra Pradesh, prepare samples for pre-TE review, and attach past performance certificates for similar supply projects within the last 3 financial years. Include GST, PAN, financials, and OEM authorizations; submit within tender portal timelines and follow option clause delivery rules.

What documents are required for ASI procurement in Prakasam?

Required documents include GST registration, PAN card, experience certificates for similar projects, financial statements for the last financial year, EMD/security deposit, technical bid and compliance certificates, OEM/authorized dealer letters, and proof of local office in the consignee state to participate.

What are the key technical specifications for this ASI tender?

No specific item-level specs are provided; the tender lists 21 items in a general category including cleaning and safety products. Bidders must submit samples before TE and demonstrate capability through past installations for similar products within three financial years.

What is the delivery flexibility for quantity in this ASI tender?

The Purchaser may increase or decrease the quantity by up to 25% at contract placement and during the currency of the contract. Delivery period adjustments use a calculated formula, with a minimum extension of 30 days when applicable.

What are the service centre requirements for Andhra Pradesh bids?

Bidders must have a functional service centre in the consignee state; if absent at bid time, establish one within 30 days of award. Payment is released after documentary evidence of a functional service centre is submitted.

What past performance criteria must bidders meet for this tender?

Bidders must show past supply/installation of similar products within the last 3 financial years, meeting order thresholds (single 35%, or two orders 20% each, or three orders 15% each of estimated value) with satisfactory performance certificates.

How are samples used in the evaluation process for this ASI tender?

Samples must be arranged by the bidder before opening the Technical Evaluation. Consignee officers will assess samples for quality and suitability, and failure to provide samples will render the bidder unresponsive.

What happens if quantity increases during contract execution in this tender?

If quantity increases within the 25% option, delivery timelines are recalculated using the specified formula, and the extended period may commence from the last date of the original or extended delivery period, with a minimum 30-day extension.

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