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State Institute Of Rural Development Tamil Nadu All-in-One PC & Multifunction Printer Tender 2026 with 25% Quantity Variation, Tamil Nadu

Bid Publish Date

23-Feb-2026, 9:58 am

Bid End Date

05-Mar-2026, 10:00 am

Location

COIMBATORE , TAMIL NADU

Progress

Issue23-Feb-2026, 9:58 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory 25% quantity variation rights during contract and currency delivery periods
  • • Scope includes supply, installation, testing, commissioning, and operator training plus statutory clearances
  • • Turnover criteria require audited statements for 3 preceding financial years; CA certificate acceptable
  • • Must have valid PAN and Tamil Nadu GST registration; Manufacturer Authorization Certificate required
  • • No advance payment; 100% payment on delivery and installation against GST invoice
  • • Bidder must not be in liquidation or similar proceedings; provide undertaking on financial health
  • • Warranty/AMC specifics are implied; ensure compliance with standard certifications and OEM authorizations

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The State Institute Of Rural Development (Tamil Nadu) invites bids for the procurement of All-in-One PC (V2) and Multifunction Printer (Print, Scan, Copy) with installation, testing, commissioning, and operator training included. The scope covers supply, installation, testing, commissioning, and training, along with any required statutory clearances. Bidders must include complete deliverables within the contract, with a potential for quantity variation up to 25% during both initial and extended delivery periods. The procurement emphasizes preloaded certification standards and factory-installed operating systems, indicating a focus on ready-to-operate office setups. The unique clause allows flexibility in order quantities while maintaining contracted rates, impacting project planning and delivery scheduling. This tender targets Tamil Nadu public sector procurement requirements through a government procurement process, aligned with rural development department objectives.

Technical Specifications & Requirements

  • Product categories: All-in-One PC (V2); Multifunction Printer with print/scan/copy capabilities
  • Key features: factory-preloaded operating system; RAM and storage details; display size; number of ports; auto duplex printing; original document feeder type; paper tray count; connectivity options
  • Performance metrics: ISO/IEC 24734 speeds for A4 monochrome/color and A3 mono/color where applicable; print technology and duplex capabilities
  • Standard/compliance: IS 550 or other specified standards via certification statements; OEM authorization required; warranty/AMC terms implied in terms
  • Deliverables: on-site installation, testing, commissioning, and operator training; statutory clearances if any
  • Delivery considerations: option clause permits quantity increases up to 25%; delivery timing linked to last delivery order date
  • Documentation: PAN, GST, MA certificates, audited financials, and vendor declarations

Terms, Conditions & Eligibility

  • EMD/financial security: not explicitly stated, but terms require audited financial statements for FY 2022-23 to 2025-26 and CA/Cakecertified turnover evidence
  • Turnover requirement: minimum average annual turnover for last 3 years as per bid document (documentary evidence demanded)
  • Payment terms: 100% payment on supply and installation after GST invoice submission; no advance payment
  • Documents to submit: valid PAN card, valid Tamil Nadu GST certificate, Manufacturer Authorization Certificate (with OEM verification), undertakings on not being in liquidation, and audited financial statements
  • Warranty/penalties: warranty details not fully specified; procurement requires compliance with terms and post-installation support expectations

Key Specifications

  • Product names: All-in-One PC (V2); Multifunction Printer (Print/Scan/Copy)

  • Key capabilities: factory preloaded OS, RAM, storage, display size, ports, auto duplex, document feeder, paper trays

  • Printing metrics: ISO/IEC 24734 speeds for A4 (mono/color) and A3 (mono/color) as applicable

  • Standards: IS 550 or equivalent; OEM authorizations required

  • Delivery scope: supply, installation, testing, commissioning, training; statutory clearances if needed

Terms & Conditions

  • Quantity variation up to 25% during contract and currency, with adjusted delivery time

  • 100% payment on supply and installation after GST invoice; no advance payment

  • Mandatory PAN, Tamil Nadu GST, MA certificates; turnover proof via audited statements

Important Clauses

Payment Terms

100% payment after supply and installation on submission of GST invoice; no advance

Delivery Schedule

Delivery period subject to option clause; quantity increases permitted up to 25%

Penalties/Liquidated Damages

Penalty details not specified; delivery extensions governed by option clause

Bidder Eligibility

  • Valid PAN and Tamil Nadu GST certificate

  • Manufacturer Authorization Certificate with OEM verification

  • Audited financial statements for 2022-23 to 2025-26 and turnover evidence

  • Not under liquidation or bankruptcy; suitable financial stability

Documents 4

GeM-Bidding-9024383.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR5 Or higher
Memory RAM Size (GB) 8
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Standard

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Required Documents

1

PAN card and GST registration certificates

2

Audited financial statements for FY 2022-23, 2023-24, 2024-25, 2025-26

3

CA/Cost Accountant turnover certificates as proof of turnover

4

Manufacturer Authorization Certificate (OEM authorization) with verification

5

Declaration on non-liquidity/bankruptcy on bidder letterhead

6

GST-compliant invoice format and statutory clearances (if any)

Frequently Asked Questions

How to bid for All-in-One PC and MF Printer tender in Tamil Nadu 2026?

Bidders must submit PAN, Tamil Nadu GST certificate, MA certificate, and audited financials for 2022-23 to 2025-26. Provide Manufacturer Authorization from OEM, undertake non-liability for liquidation, and comply with 100% payment terms on delivery. Include turnover proof and installation/commissioning plans.

What are the eligibility requirements for Tamil Nadu PC tender 2026?

Eligibility includes valid PAN and Tamil Nadu GST registration, OEM authorization, no liquidation status, and audited financial statements demonstrating required turnover for the last three financial years. Turnover evidence should be CA-certified if needed and uploaded with the bid.

What documents are required for submission in this Tamil Nadu procurement?

Submit PAN, GST certificate, MA certificate from OEM, audited financial statements for 2022-23 to 2025-26, turnover certificates, and a bid on bidder letterhead declaring non-liquidation status. Include GST-compliant invoices and delivery/installation plans.

What standards and certifications are mandated for the PC and printer?

Bidders must provide IS 550 or equivalent standard compliance statements and OEM authorization. Ensure factory preloaded OS and warranty terms are specified. The procurement emphasizes certification-backed hardware and genuine OEM support.

When is the delivery expected after contract signing for Tamil Nadu tender?

Delivery timing follows the option clause allowing up to 25% quantity variation. The base delivery period aligns with the original order date; extended periods consider additional time proportional to quantity change, with a minimum 30 days.

What are the payment terms for supply and installation in this Tamil Nadu bid?

There is no advance payment. 100% payment is released after supply and installation on submission of proper GST invoice, with deduction for buyback value if applicable.

How to confirm OEM authorization and non-liquidation status for submission?

Obtain a Manufacturer Authorization Certificate from the OEM clearly naming the bidder and verifying by the OEM. Include a bidder on-letterhead undertaking confirming not under liquidation or bankruptcy, as required by the ATC terms.

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