Odisha University Of Agriculture And Technology scanner (V3) tender Sambalpur Odisha 2026
Progress
Tender Overview
Organization: Odisha University Of Agriculture And Technology (OUAT) under the Agriculture And Farmers Empowerment Department Odisha. Product: Scanner (V3) category with no BOQ items listed. Location: Sambalpur, Odisha 768001. EMD: ₹100,000. Delivery: clause allows up to 25% quantity variation and extended delivery with a calculable timeframe; minimum 30 days when increasing time. Data sheet mandatory; installation by OEM personnel; End User Certificate as per Buyer format. This tender invites bidders with govt procurement experience and non-obsolete products with at least 5 years market life remaining.
Technical Specifications & Requirements
- Product category: Scanner (V3). No explicit technical specs provided in tender data.
- EMD: ₹100,000 is required to participate.
- Data Sheet: Required to be uploaded and matched against offered parameters.
- Experience criteria: Bidders or OEMs must have supplied similar category products to central/state govt/PSU for 3 years prior to bid opening.
- Installation/Training: Must be performed by OEM or OEM certified resource or authorized reseller.
- End User Certificate: To be provided in buyer’s format if requested.
- GST: Bidders must determine GST applicability; reimbursement as per actuals or applicable rate, up to quoted GST.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract time, and during currency at contracted rates; extended delivery time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
- Financial standing: Bidder must not be in liquidation or bankruptcy; provide undertaking.
- Data sheet verification: Any mismatch may lead to rejection.
- End User Certificate: If requested, provided in Buyer’s standard format.
- 3-year govt supply requirement: Must show government contracts; copies to be submitted with bid.
Key Specifications
-
- Product: Scanner (V3)
-
- EMD: ₹100,000
-
- Experience: minimum 3 years in govt supply of similar category items
-
- Data Sheet: required and verifiable with offered product
-
- Installation/Training: by OEM or OEM authorized resource
-
- GST: bidder to determine applicability; reimbursement per actuals or applicable rate
-
- Delivery flexibility: up to 25% quantity variation; extended delivery time with formula
-
- End User Certificate: Buyer's format if requested
Terms & Conditions
-
Option to increase/decrease quantity up to 25% at contract time
-
EMD amount of ₹100,000 required for bid participation
-
3 years govt procurement experience for bidder or OEM
-
Data Sheet alignment with product specifications mandatory
-
Installation and training must be performed by OEM-certified personnel
-
GST handling as per bidder responsibility and applicable rates
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actuals up to quoted rate. No explicit advance/payment schedule provided in terms; bidders to confirm with procurement.
Delivery Schedule
Delivery period can be extended based on option clause; calculated time formula with minimum 30 days; begins from last date of original delivery order.
Penalties/Liquidated Damages
Not specified in terms; potential LDs likely governed by standard govt tender practices; bidders should seek clarification during bidding.
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide self-undertaking
-
Regular supplier to Central/State Govt or PSU for 3 years with relevant contracts
-
OEM or authorized reseller capable of installation and training
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Axis Technologies and services Under PMA | Make : EPSON Model : EPSON DS-770II | 08-04-2026 11:24:14 | |
| 2 | CAMEL FARMS AND FINANCE PRIVATE LIMITED Under PMA | Make : hp Model : HP SJ Ent. Flow N9000 s1 Scanner + 1y Warranty | 30-03-2026 09:36:41 | |
| 3 | CHALLANGER COMPUTERS LTD Under PMA | Make : Canon Model : DR-M160 II with 1 year standard warranty | 23-04-2026 16:11:32 | |
| 4 | Emerging Solutions Under PMA | Make : hp Model : HP SJ Ent. Flow N9000 s1 Scanner + 1y Warranty | 07-04-2026 17:35:32 | |
| 5 | EVOLV TECHNOLOGY Under PMA | Make : hp Model : HP SJ Ent. Flow N9000 s1 Scanner + 1y Warranty | 08-04-2026 11:43:59 | |
| 6 | ICARE IT SOLUTIONS Under PMA | Make : Canon Model : DR- S350NW with 1 year standard warranty | 30-03-2026 10:47:03 | |
| 7 | KACIOUS SYSTEMS PRIVATE LIMITED Under PMA | Make : EPSON Model : EPSON DS-770II | 08-04-2026 11:32:12 | |
| 8 | KEPAL INFOTECH Under PMA | Make : AVISION Model : FF-2010B | 07-04-2026 14:50:23 | |
| 9 | MAX SYSTEM Under PMA | Make : EPSON Model : EPSON DS-770II | 08-04-2026 11:15:17 | |
| 10 | TECHGEN INFORMATICS PRIVATE LIMITED Under PMA | Make : hp Model : HP SJ Ent. Flow N9000 s1 Scanner + 1y Warranty | 23-04-2026 19:52:26 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | KACIOUS SYSTEMS PRIVATE LIMITED Under PMA | Item Categories : Scanner (V3) | |
| L2 | MAX SYSTEM Under PMA | Item Categories : Scanner (V3) | |
| L3 | Axis Technologies and services Under PMA | Item Categories : Scanner (V3) | |
| L4 | EVOLV TECHNOLOGY Under PMA | Item Categories : Scanner (V3) |
Tender Data
Bid Details
Quantity
84
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
125
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanner (V3) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9173901.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
23-Apr-2026, 2:30 pm
Opening Date
23-Apr-2026, 3:00 pm
Update
Extended Deadline
22-Apr-2026, 11:30 am
Opening Date
22-Apr-2026, 12:00 pm
Required Documents
GST registration certificate
PAN card
Experience certificates for supply to Central/State Govt/PSU (3 years continuity)
Financial statements or turnover proof
EMD submission document (₹100,000)
Data Sheet of offered scanner (V3) with specifications
OEM authorization / installation capability proof
End User Certificate (if requested in Buyer format)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the scanner tender in Sambalpur Odisha 2026?
Bidders must submit GST, PAN, EMD ₹100,000, and a Data Sheet for the Scanner (V3). Eligibility requires 3 years of govt supply experience for similar products, and OEM installation capability. Ensure compliance with the option clause for up to 25% quantity changes and provide End User Certificate if requested.
What documents are required for OUAT scanner procurement in Odisha?
Required documents include GST certificate, PAN, 3-year govt/PSU supply experience proof, financial statements, EMD payment receipt, Data Sheet of offered scanner, OEM authorization, and End User Certificate in buyer format if requested. All documents must align with Data Sheet specifications.
What are the technical specs for Scanner V3 in this tender?
Tender data lists no explicit technical specs; bidders must rely on the Data Sheet to verify parameters. Ensure product is not obsolete, with at least 5 years residual market life and OEM installation capability. Confirm certifications and compatibility with expected government usage requirements.
When is delivery expected for the OUAT scanner procurement?
Delivery is governed by the option clause allowing up to 25% quantity variation and extended delivery time. The minimum additional time, when exercised, is calculated as (Additional quantity / Original quantity) × Original delivery period, with a mandatory minimum of 30 days.
What are the EMD and payment terms for the Odisha scanner tender?
EMD is ₹100,000. GST is to be handled by the bidder as per applicable rates; reimbursement follows actuals or capped at the quoted GST. Payment terms are not explicitly specified in the tender; bidders should confirm with the purchasing authority during bid submission.
What eligibility criteria apply to suppliers for govt scanner procurement?
Applicants must have 3 years of regular govt/PSU supply of similar category products, provide relevant contract copies, and meet non-liquidation requirements. Installation and training must be performed by OEM or authorized reseller, with Data Sheet verification to prevent mismatches.
What is the role of the Data Sheet in the bid for OUAT scanner?
The Data Sheet must match exactly with the offered Scanner (V3) specifications. Any unexplained mismatch can lead to bid rejection. Ensure the Data Sheet reflects current OEM specifications, performance parameters, and installation requirements.