Housing And Urban Development Corporation Ltd Event & Seminar Management Tender National - Half Day Theme Based Events 2026
Bid Publish Date
29-Jul-2026, 6:57 am
Bid End Date
08-Aug-2026, 3:00 pm
Value
₹4,00,000
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Tender Overview
Housing And Urban Development Corporation Ltd invites bids for Event and Seminar/Workshop/Exhibition Management Services on a national scale, covering half-day sessions, theme-based events, and coordination of participation arrangements with third-party premises. The procurement carries an estimated value of ₹400,000. No BOQ items are listed, and the tender includes a 25% quantity/duration variation clause at issuance and post-issuance, with lumpsum scope adjustments allowed with consent. ATC/SOW documents are referenced to define scope, emphasizing comprehensive event management for national programs without specified location. This tender requires bidders to align with HUDCO’s event objectives, delivery norms, and contract flexibility where scope may scale by up to 25%.
Technical Specifications & Requirements
- Scope: national-level Event/Workshop/Exhibition management for half-day theme-based events
- Deliverables: event design, vendor coordination, venue management, participant registration, on-site management, and post-event reporting as per SOW/ATC
- Venue/ Premise: third-party premises coordination; not location-bound due to national scope
- Value & Risk: estimated contract value ₹400,000; quantity/duration may be adjusted up to 25% at contract issue and subsequently
- Documentation: ATC/SOW references; no explicit technical specs; bidders must rely on HUDCO’s attached terms for standards and deliverables
- Experience: no explicit years stated; bidders should demonstrate capability in national event management and regulatory compliance
Terms, Conditions & Eligibility
- Variation clause: buyer may increase/decrease contract quantity or duration up to 25% at contract issue; contractors must accept revised scope
- SOW/ATC attachments define scope; offers should align with theme-based event requirements and third-party venue coordination
- EMD: not specified in provided data; bidders should verify in official terms
- Payment terms: not specified; confirm HUDCO standard practices during bid submission
- Documentation: standard bidder documents (GST, PAN, financials, experience proofs, OEM authorizations if applicable); attach as per HUDCO terms
- Warranty/penalties: not specified in data; refer to ATC for any performance penalties or service-level expectations
Key Specifications
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Event/Workshop/Exhibition management for national level
-
Half-day session delivery with theme-based program design
-
Third-party premises coordination and on-site venue management
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Participation arrangements and attendee registration support
-
Post-event reporting and performance documentation
-
Variation rights up to 25% in scope or duration with consent
Terms & Conditions
-
25% variation in quantity or duration permitted at contract issue
-
National-scale event management with theme-based formats
-
ATC/SOW controls scope and deliverables; no fixed BOQ items
Important Clauses
Variation Clause
Buyer can adjust contract quantity/duration by up to 25% at contract issue; post-issuance adjustments limited to 25% with provider consent
SOW/ATC Reference
Contract scope governed by attached SOW and ATC documents; bidders must align deliverables accordingly
EMD & Payment
EMD not specified in available data; payment terms to be clarified in official tender documents; bidders should verify HUDCO norms
Bidder Eligibility
-
Evidence of experience in national event management or similar large-scale programs
-
Financial stability demonstrated by recent financial statements
-
Compliance with GST and PAN requirements; valid registrations
-
Ability to coordinate with third-party venues and vendors for theme-based events
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Adherence to ATC/SOW requirements and HUDCO procurement policies
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Participation arrangements; Third-party premise; Half day
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Ahmadabad
Delivery Pincodes
380009
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Harshadkumar Bhikhubhai Parekh | 380009,HUDCO BHAWAN, 2nd Floor, Ishwar Bhuvan Road, Navrangpura, Ahmedabad | Ahmadabad | Gujarat | 380009 | 1 | - | - |
Authority Records
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Documents 7
GeM-Bidding-9675366.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from similar national event management projects
Financial statements or turnover proof for the past 1-3 years
EMD/Security deposit documentation (as specified in HUDCO terms)
Technical bid submission documents (designs, methodologies, past performance)
OEM authorizations or vendor registrations (if applicable)
ATC/SOW attachments and any other HUDCO-specified compliance certificates
Frequently Asked Questions
How to bid for HUDCO event management tender in 2026?
Bidders should review the ATC/SOW attachments, prepare a technical proposal detailing event design, vendor coordination, and on-site management, and submit GST, PAN, experience proofs, and financials. Ensure compliance with the 25% variation clause and verify any EMD requirements in the official tender documents.
What documents are required for HUDCO national event management bid?
Submit GST certificate, PAN card, experience certificates for similar national events, recent financial statements, EMD documentation if applicable, technical bid detailing past performance, and OEM authorizations if required by HUDCO's terms and ATC.
What are the scope and standards for HUDCO half-day events?
Scope includes theme-based event design, third-party venue coordination, participant registration, on-site management, and post-event reporting. While explicit standards are not listed, bidders should align with ATC/SOW requirements and HUDCO’s event delivery norms in the attached documents.
When is the contract quantity variation allowed in HUDCO tender?
The buyer may increase or decrease contract quantity or duration up to 25% at the time of issue of the contract, and up to 25% post-issuance with the service provider’s consent for lumpsum contracts.
What payment terms are specified for HUDCO event management services?
Official payment terms are not specified in the data provided; bidders should refer to the HUDCO terms and the ATC for exact payment milestones, invoicing, and any advance requirements during bid submission.
What is the estimated contract value for HUDCO event management?
The estimated contract value is ₹400,000 for national level theme-based event management with half-day delivery, subject to scope adjustments per the 25% variation clause.
Which documents verify eligibility for HUDCO event bids 2026?
Eligible bidders must provide GST, PAN, experience certificates for similar national events, financial statements, and technical bids aligned with ATC/SOW; additional OEM authorizations may be required per HUDCO’s terms.
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Documents 7
GeM-Bidding-9675366.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS