Rail Wheel Factory Yelahanka Toner Cartridges Procurement Bengaluru Karnataka ISO 9001 Compliant 2026
Progress
Quantity
35
Bid Type
Two Packet Bid
Key Highlights
- • Specific brand compatibility and cartridge type requirements (to be stated per item)
- • IS/ISO compliance or OEM warranty specifics required (1-year OEM warranty mentioned)
- • Dedicated toll-free service line and escalation matrix mandatory
- • 30-day post-award deadline to establish service center in state of consignee
- • Service center presence in Karnataka and near Bangalore emphasized
- • Goods-only supply scope with no separate installation fee described
- • PAC Only procurement category noted for this tender
- • Warranty repair/rectification clause during guarantee period
Categories
2
Tender Overview
Rail Wheel Factory Yelahanka in Bengaluru, Karnataka invites bids for toner cartridges / printer consumables under the PAC category, for goods supply only. The procurement lacks publicly listed quantities or value; however, it mandates 1-year OEM warranty from final acceptance or after installation, with service centers in the state and a dedicated support channel. The scope emphasizes after-sales support, installation/commissioning for applicable items, and a requirement for a functional service network within 30 days of award. This highlights a standardized, warranty-backed, hardware consumables purchase tailored to Railways facilities.
Technical Specifications & Requirements
- Product Class of Cartridge and Type of Cartridge/Consumable must be clearly defined for each offered item
- Printer/Multifunction Machine Brand compatibility to be specified for all cartridges
- Color of Ink/Toner and Model Numbers of OEM printers and cartridges must be provided
- Minimum Yield of Replacement Cartridge in pages to be stated and validated
- Warranty: 1 year from final acceptance/installation; OEM warranty certificates to be submitted at delivery
- Serviceability: Bidder must have a functional service centre in the state of consignee or establish one within 30 days of award
Terms, Conditions & Eligibility
- Scope of Supply: Only supply of goods; no after-sales service scope beyond standard warranty
- Service & Support: Dedicated toll-free service number; escalation matrix required
- Warranty: 1 year warranty; site-specific installation/commissioning data to be provided; service centers near consignee destinations to be uploaded with bid
- Documentation: OEM warranty certificates to be submitted at delivery; evidence of service capabilities to be included
Key Specifications
-
Product Class of Cartridge: specify exact class (e.g., toner cartridge, ink cartridge)
-
Type of Cartridge/Consumable: page yield, compatibility indicators
-
Printer Brand compatibility: list supported models and series
-
Color of Ink/Toner: black, cyan, magenta, yellow or multi-pack
-
Model Numbers: OEM printer/model numbers for compatibility
-
Minimum Yield: pages per cartridge (e.g., 2000 pages @ 5% coverage)
Terms & Conditions
-
1-year OEM warranty with certificates at delivery
-
Dedicated service center within Karnataka or establishment within 30 days
-
Goods-only supply; no additional installation charges specified
-
Escalation matrix and toll-free service line required
-
Documentation: GST, PAN, OEM authorizations, experience, and financials
Important Clauses
Payment Terms
Not explicitly detailed in data; payment terms to be clarified in bid documents
Delivery Schedule
Delivery timelines not specified; bidders should anticipate goods-only supply with delivery terms to be defined
Penalties/Liquidated Damages
No LD details provided; bidder responsiveness and warranty compliance will influence penalties
Bidder Eligibility
-
Must demonstrate capability to supply printer toner cartridges and consumables
-
Proven warranty / after-sales support with service centers in Karnataka
-
OEM authorization or manufacturer-backed supplier with 1-year warranty coverage
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) ( PAC Only )
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bengaluru Urban
Delivery Pincodes
560064
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Samuel Jayaraj J | 560064,OFFICE OF THE SR.EDPM, RAIL WHEEL FACTORY, YELAHANKA, BENGALURU | Bengaluru Urban | Karnataka | 560064 | 35 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9664033.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Ink Cartridge |
| GENERIC | Color of the Ink/Toner | Cyan |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP OfficeJet 6950 AiO Printer, HP OfficeJet 6956 AiO Printer, HP OfficeJet Pro 6960 All-in-One Printer, HP OfficeJet Pro 6970 All-in-One Printer |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 905XL Cyan Original Ink Cartridge-T6M05AA |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 501 to 1000, 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
OEM authorization / manufacturer authorization letter
Experience certificates for similar toner cartridge supplies
Financial statements or turnover information as applicable
Warranty certificates from OEM (at delivery)
Proof of functional Service Centre or plan to establish within 30 days
Technical bid documents detailing product specifications and compliance with standards
Frequently Asked Questions
Key insights about KARNATAKA tender market
What documents are required for printer toner tender in Bengaluru?
Bidders must submit GST registration, PAN, OEM authorization, experience certificates for similar toner supplies, financial statements, and OEM warranty certificates at delivery. Include a plan for Karnataka service centers and a toll-free service number with escalation details to comply with Rail Wheel Factory terms.
How to verify warranty terms for Rail Wheel Factory toner tender 2026?
Warranty is 1 year from final acceptance or after installation. Submit OEM warranty certificates with bid and ensure service centers in Karnataka. The seller must rectify breakdowns within the warranty period and provide installation/training if included in scope.
What is required for service centers in Karnataka for this toner bid?
Bidder must have a functional service center in the state of the consignee or commit to establishing one within 30 days of award. Upload proof of service capability and provide a dedicated toll-free support line and escalation matrix.
Which items are governed under PAC category for this procurement?
The category indicates PAC Only for supply of toner cartridges and printer consumables. Bidders should detail cartridge class, compatible printer models, color options, and minimum yield per cartridge to ensure compliance with pac-category expectations.
What are the minimum yield expectations for cartridges in this tender?
Tender data requires listing minimum yield (pages) per replacement cartridge. Bidders must specify yield figures (e.g., 2000 pages at standard 5% coverage) for each cartridge offered to demonstrate compatibility and value.
How to participate in Rail Wheel Factory toner procurement in Karnataka 2026?
Prepare GST, PAN, OEM authorizations, experience proofs, financials, and warranty certificates. Ensure product specifications match cartridge class, compatibility, color, and model numbers. Provide service center proof and toll-free support details; await tender terms from Rail Wheel Factory notice.
What are the payment terms for this toner supply contract?
Specific payment terms are not detailed; bidders should expect standard railway practice. Prepare for submission of invoices with delivery proof and warranty compliance. Clarify timing with the procuring entity during bid submission if not stated in ATC.
What specifications must be included for printer cartridge compatibility?
Include brand compatibility, printer model numbers, color options, and minimum yield. Provide exact cartridge type and class, ensuring the offered items align with the OEM printer/ multifunction machine models listed in the tender.
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Unlock Tender Documents
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Documents 5
GeM-Bidding-9664033.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS