GEM

Nagar Panchayat Agwanpur Moradabad Decorative Lighting Pole Tender UP 2025 ISI BIS AAA 45W

Bid Publish Date

20-Nov-2025, 11:14 am

Bid End Date

02-Dec-2025, 5:00 pm

Bid Opening Date

02-Dec-2025, 5:30 pm

EMD

₹7,05,000

Value

₹1,41,12,800

Location

MORADABAD , UTTAR PRADESH

Progress

Issue20-Nov-2025, 11:14 am
AwardPending
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Quantity

115

Bid Type

Two Packet Bid

Key Highlights

  • • OEM BIS certificate mandatory; OEM authorization required
  • • 3-year turnover certificate and 3-year audited balance sheet with UDIN
  • • 3-year warranty certificate on OEM
  • • Post-top 45W street light with PWD AAA certificate
  • • EMD ₹705,000 to be paid via FDR/RTGS/NEFT; 5% EMD amount
  • • Quantity variation up to 25% during contract; extended delivery with calculated time
  • • Affidavits on 100 Rs stamps and 90 days validity with revenue stamp
  • • GST, PAN, AADHAR submission required; character certificate

Tender Overview

Nagar Panchayat Agwanpur Moradabad, Uttar Pradesh, invites bids for Decorative Lighting Pole (V2) (Q3) under the Urban Development Department. Estimated value: ₹14,112,800 with an EMD of ₹705,000. The scope centers on supply and installation of decorative street lighting poles and 45W drop-down street lights, aligned to PWD AAA certification and compliance with BIS/OEM standards. The tender highlights include a quantity option clause up to ±25% and staged delivery beginning after the original delivery date. The winner must meet stringent certification, warranty, and financial evidence requirements demonstrated by OEM documentation and audited balance sheets. A unique feature is the emphasis on OEM authorizations and 3-year financial turnover certificates. This tender represents a focused procurement for municipal lighting infrastructure within Moradabad district.

Technical Specifications & Requirements

  • Category: Decorative Lighting Pole (V2) (Q3)
  • Estimated value: ₹14,112,800; EMD: ₹705,000
  • Delivery flexibility: up to 25% quantity variation; delivery period calculated per option clause with minimum 30 days
  • EMD submission mode: 5% through FDR/RTGS/NEFT; online payment accepted only
  • Mandatory OEM documentation: BIS certificate, OEM authorization, 3-year turnover certificate, 3-year audited balance sheet with UDIN; 3-year warranty certificate required
  • Post-top 45W drop-down street light: must include PWD AAA certificate
  • Compliance: official terms require reading all conditions and uploading signed documents; GST/PAN/Aadhar and related affidavits required
  • Bidder prerequisites: GST, Aadhaar, PAN; affidavit formats; character certificate; escalation matrix; ATC acceptance on letterhead
  • BOQ: no items listed; focus on supply and installation of decorative poles and lights
  • Location context: municipal procurement under Uttar Pradesh Urban Development Department

Terms, Conditions & Eligibility

  • EMD: ₹705,000 via FDR/RTGS/NEFT; no exemptions
  • Delivery terms: option to increase quantity by up to 25%; delivery timing tied to last delivery order date; minimum 30 days extra if required
  • Documentation to submit: OEM BIS certificate, OEM authorization, 3-year turnover certificate, 3-year audited balance sheet with UDIN, 3-year warranty certificate, post-top 45W AAA certificate, GST/AADHAR/PAN, affidavit(s) on stamp papers, bid on letterhead
  • Affidavits: 100 Rs stamp, no relative declaration, no gazetted officer employment within last two years
  • Validity: 90 days with revenue stamp; 1 Rs stamp
  • Technical qualification: bidder must read bid document thoroughly and sign required documents before bid opening
  • Special clause: price adjustments during currency; delivery period adjustments follow mathematical formula
  • Bid evaluation: solely per bid document terms; OEM/Bidder must comply with all listed conditions

Key Specifications

  • Category: Decorative Lighting Pole (V2) (Q3)

  • Light: Post-top 45W drop-down street light

  • Certification: PWD AAA certificate; BIS/OEM compliance

  • EMD: ₹705,000; 5% via FDR/RTGS/NEFT

  • Delivery: option to increase quantity up to 25% at contracted rates; minimum 30 days additional time

  • Warranty: OEM 3-year warranty certificate

  • Audited financials: 3-year turnover certificate with UDIN; 3-year audited balance sheet

Terms & Conditions

  • EMD submission via specified electronic modes with proof

  • OEM BIS certificate and OEM authorization required

  • Delivery quantity flexibility up to ±25% with calculated extension

Important Clauses

Payment Terms

EMD ₹705,000 to be paid via FDR/RTGS/NEFT; no exemptions.

Delivery Schedule

Option to increase quantity up to 25%; delivery timing linked to last delivery order date; minimum 30 days extension.

Penalties/Liquidated Damages

Not explicitly detailed; adherence to delivery and warranty terms indicated; LD may be implied by contract terms.

Bidder Eligibility

  • Must provide OEM BIS certificate and OEM authorization

  • Must have 3-year audited balance sheet with UDIN and 3-year turnover certificate

  • Must submit 3-year OEM warranty certificate and post-top 45W AAA certificate

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Aadhaar card

4

Experience certificates for similar decorative lighting projects

5

Audited financial statements for last 3 years (with UDIN)

6

OEM BIS certificate

7

OEM authorization letter

8

3-year financial turnover certificate

9

3-year audited balance sheet (UDIN)

10

3-year OEM warranty certificate

11

Post Top 45W Street Light AAA certificate

12

Bidder/Entity affidavits on 100 Rs stamp

13

RTGS/NEFT payment proof for EMD

14

Affidavit of no relative employed (100 Rs stamp)

15

GST/ATC acceptance on letterhead

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for decorative lighting pole tender in Moradabad UP 2025?

Bidders must submit OEM BIS certificate, OEM authorization, 3-year turnover certificate with audited balance sheet and 3-year warranty certificate. EMD ₹705,000 must be paid via FDR/RTGS/NEFT; provide online payment proof. Ensure GST, PAN, Aadhaar, affidavits, and ATC on letterhead with bid.

What documents are required for Moradabad lighting bid 2025?

Required documents include GST registration, PAN, Aadhaar, experience certificates for similar projects, 3-year audited balance sheet with UDIN, 3-year turnover certificate, OEM BIS certificate, OEM authorization, 3-year warranty certificate, post-top 45W AAA certificate, affidavits on 100 Rs stamps, and EMD proof via FDR/RTGS/NEFT.

What are the technical specifications for the 45W street light in this UP tender?

The tender specifies a post-top 45W drop-down street light with PWD AAA certification. Compliance requires BIS/OEM certifications and proper installation capabilities; no BOQ items are listed, focusing on supply and installation of decorative poles with associated luminaires.

What is the EMD amount and payment mode for this procurement?

EMD is ₹705,000. Payment must be made through FDR/RTGS/NEFT; online transfer is accepted when bidder uploads proof. No exemptions allowed; bidder must clearly indicate bid number and entity name in transaction details.

What delivery terms apply to quantity changes in the contract?

The purchaser may increase or decrease quantity up to 25% of bid quantity at placement and during contract currency. Delivery time scales with the extended period, calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Which affidavits and certifications are mandatory for bid opening?

Mandatory affidavits on 100 Rs stamps include no relative employment and no prior associations with disallowed persons; 90-day validity stamp; GST/AADHAR/PAN; character certificate; escalation matrix; ATC acceptance on letterhead. All must be submitted before bid opening.

What standards and certifications must the OEM meet for this tender?

OEMs must provide BIS certification, OEM authorization, and 3-year warranty certificates. The post-top light must carry the PWD AAA certificate, and the supplier must demonstrate IS/IS 550-style compliance where applicable via OEM documentation.

What are the eligibility criteria for financial stability in this UP tender?

Bidders must present a 3-year audited balance sheet with UDIN and a 3-year turnover certificate demonstrating consistent financial capability. This aligns with the bidder's ability to execute a ₹14.11 million contract and support warranty obligations.

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