Panchayati Raj Department Odisha Furniture Tender Jharsuguda 2026 - IS 550 Inspired Table & Chair Standards 2026

Tender Overview

The Panchayati Raj Department Odisha invites bids for multiple furniture items including a Reception Table, Revolving Chair, Chair for General Purpose, Executive Table, and Steel Almirah/Cabinets for distribution in Jharsuguda, Odisha 768201. The procurement scope covers assorted Q2 and Q3 categories with estimated value disclosed via tender documents and an EMD of ₹85,000. Bids must accommodate potential quantity variations up to 25% during and after contract finalization. The package emphasizes standardized design, durable understructure, and accessory provisions such as modesty panels and accent/logo areas. Unique points include optional extension of delivery windows and OEM turnover compliance requirements.

This procurement targets government furniture for public administration needs, with a focus on modular, ergonomic seating and storage solutions, while ensuring compliance with specified standards and delivery timelines. The absence of BOQ items suggests a bundled furniture solution rather than discrete line items. Respondents should align with the buyer’s right to modify quantities and delivery timing while preserving contracted rates.

Technical Specifications & Requirements

• Primary Table Top: material type, thickness (±5 mm), edges, width (±50 mm), depth (±20 mm)

• Table Understructure: material type, modesty panel availability

• Secondary Table Top: material type, thickness (±5 mm), edges, width (±50 mm), depth (±20 mm)

• Secondary Table Top Support: structure type and material

• Reception Unit: side storage availability (non-shelf), accent/logo display area and material

• Chair Specifications: seat upholstery, backrest height (Low 200-400 mm; Mid 401-700 mm; High ≥701 mm), tilt-locking, lumbar support, headrest, armrests (type and presence)

• Table & ERU: executive table type, top material, top thickness (±5 mm), length (±50 mm), depth (±20 mm), ERU width/depth (±20 mm), ERU type, pedestal availability, keyboard tray presence

• Standards & Certifications: governing standard controls and generic requirements; almirah types and lockable options; drawers and lockers availability

• Warranty: period unspecified; ensure supplier offers warranty terms with delivery compliance

• Generic Requirements: OEM/brand alignment, ISI/IS standards, and material quality assurances

• All quantities, dimensions, and material types must comply with listed tolerances and the overall bundle scope. Vendors should demonstrate capability to furnish integrated reception furniture sets (tables, chairs, storage) with ergonomic features and robust construction.

Terms, Conditions & Eligibility

• EMD: ₹85,000 (as stated) to be submitted with bid
• Turnover: bidders and OEMs must meet minimum average annual turnover criteria as required in bid document (3-year window); uploaded audited balance sheets or CA certificate
• Delivery: delivery schedule subject to 25% quantity variation; extension logic applies with minimum 30 days
• Payment: terms outlined in bid document; verify and mirror in commercial bid
• Documents: GST registration, PAN, experience certificates, financial statements, EMD documents, technical compliance certificates, OEM authorizations
• Warranty/Penalties: warranty period unspecified; verify post-market support and potential LD clauses in ATC
• Option Clause: purchaser may increase/decrease quantity by up to 25% during contract period; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
• Eligibility: bidders must not be in liquidation or bankruptcy; provide undertaking
• Scope of Supply: bid price to include all cost components; confirm inclusion of accessories and installation where applicable
• Ensure compliance with governing standards and OEM turnover criteria for highest bid category