Nagar Panchayat Khadda Kushinagar Decorative Lighting Pole Tender 2026 Uttar Pradesh ISO 9001
Bid Publish Date
28-Sep-2026, 7:30 pm
Bid End Date
19-Oct-2026, 8:00 pm
EMD
₹40,000
Location
Progress
Key Highlights
- • ISO 9001 certification mandatory for bidder or OEM
- • BIS license and type test certificates must be uploaded with bid
- • Material Test Certificate required; buyer lab results govern acceptance
- • Functional Service Center in each consignee state; 30-day setup if absent
- • Dedicated toll-free service line and escalation matrix mandatory
- • EMD amount and 25% quantity variation rights clearly stated
- • Delivery period mechanics with original/extended periods and minimum 30 days
- • GST compliance: Latest GSTR-1 and 3B returns required
- • Warranty certificate and post-delivery service requirements
Tender Overview
The procurement is issued by Nagar Panchayat Khadda Kushinagar under the Urban Development Department Uttar Pradesh for a Decorative Lighting Pole (V2) (Q3) in Kushinagar, Uttar Pradesh 274149. The estimated value is not disclosed, with an EMD of ₹40,000. The scope emphasizes decorative street lighting poles, potentially including installation and warranty considerations, with the ability to adjust quantities by ±25% during and after contract award. The clause requires bidders to adhere to delivery timelines linked to original delivery orders and extended periods, applying a calculated extension formula. A clear differentiator is the emphasis on ISO 9001 certification and post-award service requirements, including local service presence. The tender outlines supplier responsibilities in quality control and delivery flexibility, and invites compliant bidders to participate in a state-level procurement under the UP urban development program.
Technical Specifications & Requirements
- Product category: Decorative Lighting Pole (V2) (Q3)
- Mandatory certifications: ISO 9001, BIS license, type test certificate, and other product-specific approvals
- Quality control: Material Test Certificate to be supplied with delivery; buyer lab results govern acceptance
- Service & support: Functional service center in each consignee state; establishment within 30 days if not existing; dedicated toll-free service line; escalation matrix required
- Documentation: Upload all relevant certificates (ISO, BIS, type tests, warranty) with bid; latest GST Return (GSTR-1, 3B) required
- Delivery & pricing flexibility: Quantity may increase/decrease by up to 25%; delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Warranty & penalties: Warranty certificate demanded; payment contingent upon service/warranty documentation; penalties per terms may apply
Terms, Conditions & Eligibility
- EMD: ₹40,000 (refundable as per bid terms)
- Experience/eligibility: Must hold ISO 9001; local service center in the state; bidder not in liquidation or bankruptcy; OEM authorization if applicable
- Delivery terms: Delivery starts after the original delivery order; extended delivery permitted with calculated time extension
- Payment terms: Payment terms outlined in contract; ensure documentation for center availability and warranty
- Documentation: GST, PAN, experience certificates, financial statements, EMD submission, technical compliance, OEM authorizations, warranty certificates
- Warranty/AMC: Warranty certificates required; service setup within 30 days if not present; on-site vs carry-in warranty terms to be clarified
Key Specifications
-
Decorative Lighting Pole (V2) with Q3 category
-
Delivery as per original/extended delivery period with 25% quantity flexibility
-
IS and BIS compliance with ISO 9001 certification
-
Material Test Certificate and laboratory validation by buyer
-
Service center presence in each consignee state; 30 days to establish if missing
Terms & Conditions
-
EMD of ₹40,000 required; payment terms per contract
-
Qty variation up to ±25% during/after award
-
ISO 9001 certified bidder or OEM; BIS license and type test certificates
-
Functional service center in each state; toll-free support
Important Clauses
Payment Terms
Payment to be released after submission of service center evidence and warranty documentation per contract.
Delivery Schedule
Delivery period starts from original delivery order; extended time computed with formula; minimum 30 days.
Penalties/Liquidated Damages
Penalties may apply for delays; detailed LD terms to be specified in contract.
Bidder Eligibility
-
ISO 9001 certificate held by bidder or OEM
-
Functional service center in Uttar Pradesh or willingness to establish within 30 days
-
Not under liquidation or bankruptcy; no ban on business
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Decorative Lightning Pole (V2) (Q3)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kushi Nagar
Delivery Pincodes
274802
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vijay Kumar Yadav | 274802,Nagar Panchayat Khadda Kushinagar | Kushi Nagar | Uttar Pradesh | 274802 | 10 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9959062.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Extended Deadline
19-Oct-2026, 2:30 pm
Opening Date
20-Oct-2026, 2:30 pm
Update
Extended Deadline
15-Oct-2026, 2:30 pm
Opening Date
16-Oct-2026, 2:30 pm
Update
Extended Deadline
12-Oct-2026, 2:30 pm
Opening Date
13-Oct-2026, 2:30 pm
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Required Documents
GST certificate (GSTR-1, 3B) for the last financial year
PAN card of bidder
ISO 9001 certificate ( bidder or OEM )
BIS licence and type test certificates
Material Test Certificate to accompany delivery
OEM authorization / manufacturer credentials
Experience certificates for similar projects
Financial statements for last 2/3 years
Warranty certificate and service center details
Escalation matrix and toll-free service number
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for decorative lighting pole tender in Kushinagar UP 2026
Bidders should ensure ISO 9001 certification, BIS license, and type test certificates. Upload Material Test Certificate with bid, provide GST details, and demonstrate existing service centers or commitment to establish one within 30 days. Ensure EMD ₹40,000 is submitted as prescribed.
What documents are required for UP lighting pole procurement
Submit GST registration, PAN, ISO 9001 certificate, BIS license, type test certificate, Material Test Certificate, OEM authorization if applicable, latest GSTR-1 and 3B, experience certificates, and warranty documentation to participate in the bid.
What are the delivery terms for the Khadda lighting pole contract
Delivery starts from the original delivery order date with a minimum extension window. Quantity may vary by ±25%, and the extended delivery time is calculated by (increased/original quantity) × original period, with a guaranteed minimum 30 days uplift.
What is the EMD amount for the Kushinagar lighting pole tender
The EMD is ₹40,000. It must be paid as specified in the bidding portal and documented with bid submission; EMD is refundable per tender rules after award/withdrawal as applicable.
What standards must the lighting poles meet for UP procurement
Bidders must provide ISO 9001 certification and BIS license; product must pass Material Test Certificate and type tests; ISI/IS standards may be applicable per product specification and testing outcomes.
How to establish a local service center for this UP tender
If no service center exists in UP, establish one within 30 days of award. Provide documentary evidence of the center and ensure dedicated toll-free service line and escalation matrix for effective post-sales support.
What is required for warranty and post-sale support in UP bid
Submit warranty certificate and ensure service support across consignee locations; confirm on-site vs carry-in warranty terms and provide escalation contact details for service issues.
Where to find the mandatory certifications for the lighting pole bid
Tender requires ISO 9001, BIS license, type test certificates, and Material Test Certificate; upload all relevant certificates with the bid and ensure the buyer lab results validate acceptance.