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Border Roads Organisation Spares Procurement 2026: UJ KIT, DRAG LINK, FUEL FILTER & Related Parts for Defence Projects Rajasthan 2026

Bid Publish Date

17-Feb-2026, 1:08 pm

Bid End Date

28-Feb-2026, 2:00 pm

Value

₹1,84,322

Location

UDHAMPUR , JAMMU AND KASHMIR

Progress

Issue17-Feb-2026, 1:08 pm
AwardPending
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Quantity

740

Category

285010325 UJ KIT FOR PROPELLER SHAFT

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for distributors submitting bids
  • • Option clause enabling ±25% quantity variation with corresponding delivery time adjustment
  • • Shelf life requirement: minimum 2 years; usable life balance at supply: minimum 1 year
  • • GST handling responsibility of bidder; reimbursement as actuals or applicable rates
  • • Delivery period mechanics: start from last date of original delivery order; extended period governed by quoted formula
  • • Non-obsolescence clause: products must have at least 2 years residual market life

Categories 17

BRAKE CLINKER GRINDER HARVESTER MARINE TRANSPORT VEHICLE MISCELLANEOUS FASTENERS AIR BRAKE FUEL FILTERS MARINE ENGINEER ADJUSTER SHAFT SUPPLY BRAKE LINING AVIATION FUEL BUSH PNEUMATIC LI-ION BATTERY WORM GEAR RIVETS

Tender Overview

The Border Roads Organisation (Department of Defence) invites bids for a multi-item spares package covering 17 line items including UJ KIT FOR PROPELLER SHAFT, DRAG LINK ASSY, FUEL WATER SEPARATOR, RUBBER BUSH ASSEMBLY, CENTER BEARING, RIVET, FUEL FILTER, CARTRIDGE LUB OIL FILTER, BRAKE LINING components, SLACK ADJUSTERS, CLUTCH MASTER CYLINDER, and MINOR SERVICE KIT. The estimated contract value is ₹184,322.00, with delivery terms aligned to the option clause allowing +/- 25% quantity variation and extended delivery periods proportional to additional quantity. Supplier risk controls include non-liquidation, non-bankruptcy declarations, and non-obsolescence commitments with a minimum market life of 2 years for spare parts. GST obligations are bidder-specific and reimbursements follow actuals or applicable rates. Manufacturer authorization is required for authorized distributors, and shelf life must show at least 2 years with a usable balance of at least 1 year at supply.

This tender emphasizes OEM support, eligibility in defence procurement, and strict compliance with contractual risk, warranty, and assignment/sub-contract restrictions. Unique aspects include the option-based quantity adjustments, extended delivery timing calculations, and the need for OEM authorization certificates.

Technical Specifications & Requirements

  • 17 line items spanning powertrain, braking, hydraulic and filter components targeted for BR0 defence spares.
  • No explicit performance specs or IS/ISO standards published in the data; bidder must rely on OEM part numbers and non-obsolescence requirements.
  • 2-year shelf life requirement; minimum 1 year usable shelf life at supply.
  • Delivery terms governed by option clause: ±25% quantity, with time proportional to quantity and minimum 30 days; extension possible to original delivery period.
  • Mandatory documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where applicable.
  • Supplier must demonstrate financial standing and refrain from liquidation; no assignment/sub-contract without buyer consent.
  • GST handling is bidder responsibility; reimbursement aligned to actuals or lower applicable rate.
  • Product lifecycle: avoid obsolescence and ensure market life remains at least 2 years post-bid.

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data; bidders must verify with tender authorities.
  • Experience/Turnover: Not explicitly defined beyond defence-spares experience suggested by OEM authorization; ensure capability for BR0-grade spares.
  • Delivery: Option-based quantities with extended delivery period; minimum 30 days, calculated as (increased/ original) × original delivery days.
  • Payment Terms: GST-inclusive pricing; reimbursement as actuals or applicable rate; no explicit upfront terms provided.
  • Documents: PAN, GSTIN, cancelled cheque; EFT mandate; OEM authorization form when bidding through authorized distributors.
  • Warranty/Penalties: Not specified; ensure standard OEM warranty and compliance with BR0 risk terms.
  • Sub-contracts/Assignment: Requires buyer consent; jointly and severally liable with assignee/sub-contractor.

Key Specifications

  • Product names from BOQ: UJ KIT FOR PROPELLER SHAFT, DRAG LINK ASSEMBLY, FUEL WATER SEPARATOR, RUBBER BUSH ASSEMBLY, CENTER BEARING, RIVET, FUEL FILTER, CARTRIDGE LUB OIL FILTER, FUEL FILTER CUM WATER SEPARATOR, BRAKE LINING FRONT, BRAKE LINING REAR, FRONT SLACK ADJUSTER R140, AUTOMATIC SLACK ADJUSTER, INCLINED OFFSET, CLUTCH MASTER CYLINDER, MINOR SERVICE KIT

  • Estimated value: ₹184,322.00

  • Delivery: option-based with +/- 25% quantity and minimum 30 days extension

  • Shelf life: minimum 2 years; usable life at supply: at least 1 year

  • OEM authorization required for distributors

Terms & Conditions

  • Option-based quantity variation up to 25% with proportional delivery extension

  • GST responsibility rests with bidder; reimbursement as actuals or applicable rates

  • OEM authorization required for non-manufacturer bidders; ensure shelf life is maintained

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or applicable rate; no explicit upfront payment terms specified

Delivery Schedule

Delivery period determined by option clause; extended delivery time = (increased quantity ÷ original quantity) × original days; minimum 30 days

Penalties/Liquidated Damages

Not specified in data; ensure compliance with BR0 standard supplier performance expectations

Bidder Eligibility

  • Financial standing not in liquidation or bankruptcy

  • OEM authorization where applicable

  • Non-obsolescence commitment with minimum 2-year market life

  • GST registration and PAN validation

  • Ability to supply defence spares with BR0 alignment

Documents 5

GeM-Bidding-8977070.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Closed: 11 June 2025
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Posted: 7 November 2024
Closed: 28 November 2024
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Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 285010325 UJ KIT FOR PROPELLER SHAFT 285010325 UJ KIT FOR PROPELLER SHAFT 1 nos oic1054fw 30
2 203100003C DRAG LINK ASSY 203100003C DRAG LINK ASSY 1 nos oic1054fw 30
3 SEN0000027 FUEL WATER SEPARATOR SEN0000027 FUEL WATER SEPARATOR 2 nos oic1054fw 30
4 132000165 RUBBER BUSH ASSY 132000165 RUBBER BUSH ASSY 6 nos oic1054fw 30
5 CM0012743 RUBBER MOULDED BUSH CM0012743 RUBBER MOULDED BUSH 6 nos oic1054fw 30
6 285010474 CENTER BEARING 285010474 CENTER BEARING 1 nos oic1054fw 30
7 285010102 RIVET 285010102 RIVET 640 nos oic1054fw 30
8 SCM0000484 FUEL FILTER SCM0000484 FUEL FILTER 2 nos oic1054fw 30
9 408010081 CARTRIDGE LUB OIL FILTER 408010081 CARTRIDGE LUB OIL FILTER 2 nos oic1054fw 30
10 408001079 FUEL FILTER CUM WATER SEPARATOR 408001079 FUEL FILTER CUM WATER SEPARATOR 2 nos oic1054fw 30
11 412010021 BRAKE LINING FRONT 412010021 BRAKE LINING FRONT 32 nos oic1054fw 30
12 411010247 BRAKE LINING REAR 411010247 BRAKE LINING REAR 32 nos oic1054fw 30
13 281000048 FRONT SLACK ADJUSTER R140 281000048 FRONT SLACK ADJUSTER R140 4 nos oic1054fw 30
14 281000058 AUTOMATIC SLACK ADJUSTER INCLINED OFFSET 281000058 AUTOMATIC SLACK ADJUSTER INCLINED OFFSET 2 nos oic1054fw 30
15 281000059 AUTOMATIC SLACK ADJUSTER INCLINED OFFSET 281000059 AUTOMATIC SLACK ADJUSTER INCLINED OFFSET 2 nos oic1054fw 30
16 133000003 CLUTCH MASTER CLY 133000003 CLUTCH MASTER CLY 1 nos oic1054fw 30
17 285010363 SKITC0113MINOR SERVICE KIT 285010363 SKITC0113MINOR SERVICE KIT 4 kit oic1054fw 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate (bank-certified)

5

OEM Manufacturer Authorization (where applicable)

6

Technical bid documents

7

Experience certificates (defence spares preferred)

8

Financial statements (as required by terms)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for BR0 defence spares tender in Rajasthan 2026?

This BR0 spares tender requires OEM authorization for distributors, PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure 2+ year spare life and non-obsolescence. Prepare 17 item BOM including UJ KIT, DRAG LINK, and FUEL FILTER with OEM assurances and delivery plan under the option clause.

What documents are required for Border Roads spares bid in 2026?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, technical bid documents, and experience certificates. Include supplier’s financial statements and evidence of non-liquidation. Ensure shelf life criteria of 2 years minimum and usable shelf life of 1 year at supply.

What is the delivery extension mechanism for quantity variation?

Delivery time extends using formula: (Increased quantity ÷ Original quantity) × Original delivery days, with a minimum of 30 days. The buyer may extend within the original delivery period and adjust for up to 25% quantity changes.

Which items are included in BR0 spares tender 2026?

The package includes UJ KIT FOR PROPELLER SHAFT, DRAG LINK ASSEMBLY, FUEL WATER SEPARATOR, RUBBER BUSH ASSEMBLY, CENTER BEARING, RIVET, FUEL FILTER, CARTRIDGE LUB OIL FILTER, FUEL FILTER CUM WATER SEPARATOR, BRAKE LINING FRONT/REAR, SLACK ADJUSTERS, CLUTCH MASTER CYLINDER, MINOR SERVICE KIT, totaling 17 items.

What is the estimated contract value for the BR0 tender?

The stated estimated value is ₹184,322.00. Bidders should reflect this value in their financial bid while ensuring compliance with GST rules and OEM authorization requirements.

Are there shelf-life requirements for spare parts in this bid?

Yes. Spare parts must have a minimum shelf life of 2 years, with at least 1 year usable shelf life available at the time of supply, ensuring adequate post-delivery usability and compatibility.

What are the OEM authorization requirements for this tender?

Authorized distributors must furnish an OEM authorization certificate detailing name, designation, address, email, and phone. This ensures traceability and compliance for the 17 BR0 spare parts listed in the BOQ.

How is GST handled for this Border Roads Organisation bid?

Bidder bears GST determination; reimbursement follows actual GST or applicable rates, whichever is lower. No buyer-provided GST guidance; bidders must price accordingly.