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Tamil Nadu Police Department Controller Unit Tender Chennai - Container Truck Monitoring System 2025

Bid Publish Date

24-Dec-2025, 3:44 pm

Bid End Date

12-Jan-2026, 4:00 pm

EMD

₹40,000

Location

CHENNAI , TAMIL NADU

Latest Corrigendum Available

Progress

Issue24-Dec-2025, 3:44 pm
Corrigendum08-Jan-2026
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit EMD amount: ₹40,000
  • • Quantity variation permitted up to 25% during contract and execution
  • • ATC-driven technical acceptance with emphasis on adherence to provided specifications
  • • Mandatory functional Service Centre in the state of each consignee location (30-day establishment window)
  • • Dedicated toll-free service support line and escalation matrix required
  • • Past performance report to be enclosed

Categories 4

CONTAINER EXTENSOMETERS MONITORING SYSTEM ALTERNATING PRESSURE SYSTEMS

Tender Overview

Organization: Tamil Nadu Police Department (Operations) in CHENNAI, TAMIL NADU. Procuring a Control Unit (Container Truck for Monitoring System), with no explicit BoQ items listed. EMD is ₹40,000. The tender includes a generic option clause allowing a ±25% quantity change at contract award and during the contract period at contracted rates. Delivery timelines hinge on the original delivery period, with adjustments per the option clause. The ATC emphasizes adherence to provided specifications and requires a past performance report. The contract seeks a robust service framework including local service support and toll-free escalation.

Technical Specifications & Requirements

  • Product/service: Control Unit (Container Truck for Monitoring System) for police monitoring applications
  • No BOQ items listed; ATC governs technical acceptance and delivery
  • Delivery/option terms: quantity may increase/decrease up to 25%; additional delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extension permissible to original delivery period
  • Service centre requirement: functional service centre in the state of each consignee location for carry-in warranty; establishment within 30 days of award; payment contingent on submission of evidence
  • Support: dedicated toll-free service number and an escalation matrix for service support
  • Past performance: bidder must enclose a past performance report

Terms & Eligibility

  • EMD: ₹40,000 (as per tender data)
  • Delivery terms: delivery as per ATC specifications; option clause governs quantity variation and extended delivery time
  • Service obligations: establish a state-wise service centre within 30 days of award; maintain dedicated toll-free support; provide escalation matrix
  • ATC compliance: product must meet specifications described in the ATC to be accepted
  • Documentation: include past performance evidence and required service support details
  • Warranty/Support: on-site or carry-in warranty conditions to be clarified with service network

Key Specifications

  • Control Unit for Container Truck Monitoring System

  • No explicit BoQ quantity listed; ATC governs detailed specs

  • EMD: ₹40,000

  • Delivery terms governed by option clause (±25% quantity)

  • Service centre requirement within 30 days of award

  • Dedicated toll-free service support and escalation matrix

Terms & Conditions

  • EMD amount and payment prerequisites

  • Quantity variation up to 25% and extended delivery timing rules

  • ATC-based technical acceptance and past performance documentation

  • State-level service centre establishment within 30 days with evidence

Important Clauses

Payment Terms

Payment linked to delivery and service readiness; EMD ₹40,000 required; evidence of service centre may be tied to release of funds

Delivery Schedule

Option clause allows ±25% quantity change; delivery period adjustments calculated as (increased quantity ÷ original quantity) × original delivery period; minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; ATC implies adherence to delivery and acceptance criteria; read with service/availability commitments

Bidder Eligibility

  • Demonstrated experience in supplying or servicing monitoring/control units for transport fleets

  • Financial capability evidenced by statutory filings and turnover

  • Ability to establish state-wise service centres within 30 days of award

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (past performance report)

4

Financial statements (as applicable)

5

EMD submission proof (₹40,000)

6

Technical bid documents

7

OEM authorizations (if applicable)

8

Service centre establishment evidence or plan

9

Escalation matrix documentation

Corrigendum Updates

1 Update
#1

Update

08-Jan-2026

Extended Deadline

12-Jan-2026, 4:00 pm

Opening Date

12-Jan-2026, 4:30 pm

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for container truck monitoring system tender in Chennai?

Bidders must submit GST, PAN, past performance reports, and EMD ₹40,000 along with technical and financial bids. Ensure ATC-compliant delivery terms, provide service centre establishment plan within 30 days, and include a dedicated toll-free service line and escalation matrix for after-sales support.

What documents are required for Tamil Nadu Police procurement of control unit?

Required documents include GST certificate, PAN card, experience certificates with past performance, financial statements, EMD proof, technical bid, OEM authorizations if applicable, service centre evidence, and escalation matrix details to meet service obligations.

What are the delivery terms for quantity variation in this tender?

The tender permits ±25% quantity variation at contract and during execution. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, and may extend to the original delivery period per ATC.

What service commitments are required for Tamil Nadu police monitoring equipment?

Bidder must establish a functional service centre in the relevant state within 30 days of award. A dedicated toll-free service line and escalation matrix must be provided, with documentary evidence submitted before payment release.

What is the EMD amount for the Chennai monitoring system tender?

The EMD required is ₹40,000. Submit proof of payment with the bid; ensure compliance with all ATC service infrastructure requirements to facilitate payment processing.

What is the compliance expectation with ATC for this procurement?

Bidders must deliver exactly as per ATC specifications; past performance evidence must be enclosed; non-compliance with ATC could lead to rejection during technical evaluation.

How to prepare for post-award service in Tamil Nadu for this device?

Prepare a state-wide service network plan, confirm toll-free support availability, and provide escalation contacts. Establish service centre within 30 days and keep records of service visits and response times for contract compliance.

What is the role of past performance in this TN police bid?

Past performance reports are mandatory; they demonstrate prior suitability for similar monitoring/control systems. Include client references, project scope, completion dates, and performance against SLAs to strengthen eligibility.