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Indian Air Force Vehicle Hiring Service Tender Trivandrum Local Sedan SUV 2019 1.21M 2026

Bid Publish Date

03-Jun-2026, 8:50 am

Bid End Date

13-Jun-2026, 9:00 am

EMD

₹4,000

Value

₹12,10,300

Location

THIRUVANANTHAPURAM , KERALA
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Progress

Issue03-Jun-2026, 8:50 am
AwardPending
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Quantity

9

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must have registered office/garage within 50 kilometers of Air Force Station Trivandrum
  • • Total vehicle mix: Sedan 40, Innova 20, Minibus 85; segments for 8h/80km, 10h/100km, 12h/120km
  • • Contract duration: 1 year with potential renewal based on performance
  • • EMD requirement: ₹4,000; estimated contract value ~₹12.10 Lakh
  • • Pro-rata pricing applies if usage exceeds 12h/120km
  • • ATC requires uploading all certificates and compliance documents

Tender Overview

Indian Air Force invites bids for Vehicle Hiring Service on a per vehicle-day basis in the Trivandrum region. Includes Sedan (40 units), Innova (20 units), and Minibus traveler (85 units), plus various bus segments. Estimated value around ₹12,10,300 with an EMD of ₹4,000. Contract duration is one year with local, plain-van delivery and one-way trips. Detailed pricing segments align with 8h x 80km, 10h x 100km, and 12h x 120km blocks; pro-rata rates apply beyond 12h/120km. Offers must meet locality and capability requirements to service IAF stations within 50km of Trivandrum. This procurement emphasizes on-time execution, vehicle availability, and compliant operations under local regulatory conditions.

Technical Specifications & Requirements

  • Vehicle types and quantities: Sedan 40, Innova 20, Minibus (Traveler) 85; segments used per requirement.
  • Pricing segments: 8 hours/80 km, 10 hours/100 km, 12 hours/120 km; pro-rata rates if usage exceeds 12h/120km.
  • Contract validity: 1 year with option for renewal subject to performance.
  • Location constraint: Vendor must have registered office/garage in Trivandrum or within 50 km.
  • Delivery/Service model: Local, plain vehicles for short-term and long-term local travel; one-way trips.
  • EMD/Financials: ₹4,000 EMD; estimated value indicates scale of service requirements; no BOQ items.
  • ATC/Certificates: Upload compliance certificates; ensure certificates accompany bid.
  • Pricing governance: Rates quoted per segment with pro-rata adjustments for extended usage.

Terms, Conditions & Eligibility

  • EMD: ₹4,000 required; payable as specified in tender terms.
  • Contract type: Short-term vehicle hire; one year validity.
  • Delivery/Service windows: Local service within station vicinity; one-way trip design.
  • Vendor eligibility: Registered office/garage within 50 km of Trivandrum; local presence preferred.
  • Documentation: Upload all required certificates and bids per ATC; ensure authenticity.
  • Price adjustments: Clause allows up to 25% variation in quantity or duration with consent; pro-rata pricing for overage.
  • Penalties: Specific LD clauses not listed; adherence to ATC critical for bid acceptance.
  • Warranty/Support: Not specified; ensure vehicle readiness and maintenance coverage during contract.

Key Specifications

  • Vehicle types and counts: Sedan (40), Innova (20), Minibus Traveler (85)

  • Segments: 8h x 80km, 10h x 100km, 12h x 120km

  • Pro-rata pricing for usage beyond 12h x 120km

  • Contract duration: 1 year

  • Location constraint: Office/garage within 50km of Trivandrum

Terms & Conditions

  • EMD of ₹4,000 required with bid submission

  • Vendor must be located within 50km of Trivandrum and maintain garage

  • Pro-rata rate adjustments allowed up to 25% with consent

Important Clauses

Payment Terms

Not explicitly stated; bid must include payment terms consistent with government procurement norms

Delivery Schedule

Local vehicle availability and on-demand service for short-term/local operations

Penalties/Liquidated Damages

No explicit LD rates; rely on ATC and standard IAF contractual penalties

Bidder Eligibility

  • Registered office/garage within 50 km of Trivandrum

  • Experience in local vehicle hiring services

  • Compliance with ATC and certificate upload requirements

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2019; Local; Plain; 80kMS X 8hRS; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2019; Local; Plain; 100Kms x 10Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2019; Local; Plain; 120Kms x 12Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2019; Local; Plain; 80Kms x 8Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2019; Local; Plain; 100Kms x 10Hrs; One Way , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2019; Local; Plain; 120Kms x 12Hrs; One Way , Bus Hiring Service - Short Term - Local; 13-15; Non Deluxe (NDX); 80 , Bus Hiring Service - Short Term - Local; 13-15; Non Deluxe (NDX); 100 , Bus Hiring Service - Short Term - Local; 13-15; Non Deluxe (NDX); 120

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 3

GeM-Bidding-9311170.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for vehicle-hiring services

4

Financial statements demonstrating capacity

5

EMD submission receipt of ₹4,000

6

Technical bid documents and vehicle compliance certificates

7

OEM authorizations or dealership certificates if applicable

Frequently Asked Questions

How to bid for vehicle hiring tender in Trivandrum with IAF?

Bidders must meet eligibility: local presence within 50 km of Trivandrum, submit EMD of ₹4,000, supply vehicles (Sedan 40, Innova 20, Minibus 85), and upload all required certificates. Include GST, PAN, experience and financials, plus OEM authorizations if applicable. Adhere to ATC clauses and price segments for 8/80, 10/100, 12/120 hours/kms.

What documents are required for this vehicle hire procurement in Kerala?

Required documents include GST registration, PAN, experience certificates for vehicle hire, financial statements, EMD receipt of ₹4,000, technical bid, vehicle compliance certificates, and OEM authorizations if applicable. Upload all certificates per ATC and ensure authenticity to avoid bid rejection.

What are the price segments for the IAF transport tender in Trivandrum?

Pricing is based on three segments: 8 hours/80 km, 10 hours/100 km, and 12 hours/120 km per vehicle-day. Pro-rata charges apply if usage exceeds 12 hours/120 km. Sedans, Innova, and Minibus quantities must align with segment utilization as per requirement.

What is the contract duration and renewal possibility for this tender?

The contract duration is one year from award, with potential renewal based on performance and compliance. The 25% option clause allows modification of quantity or duration up to 25%, subject to consent and contract terms.

Are there location-based eligibility requirements for the Trivandrum bid?

Yes. The bidder must have a registered office/garage within 50 km of Air Force Station Trivandrum. This local presence is essential for service delivery and compliance with ATC terms.

What is the EMD amount and its payment terms for this procurement?

The EMD is ₹4,000. Submit as specified in the bid document; ensure the payment method aligns with agency guidelines. EMD supports bid security and eligibility to participate in the vehicle hire tender.

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