GEM

Border Roads Organisation Vehicle Spare Parts Tender Assam Sonitpur 2025 – 25% Qty Variation, Shelf Life 1 Year

Posted

30 Oct 2025, 03:09 pm

Deadline

10 Nov 2025, 01:00 pm

Value

₹40,509

Location

SONITPUR , ASSAM

Progress

Issue30 Oct 2025, 03:09 pm
AwardPending
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Quantity

96

Category

12051596024,12051596024,NUT M18X1.5

Bid Type

Two Packet Bid

Key Highlights

  • • Industry-specific OEM authorization and Manufacturer Authorization required where distributors bid
  • • Shelf life minimum of 1 year for all spare parts at the date of supply
  • • Quantity variation up to 25% at contract award and during currency, with proportional delivery time adjustments
  • • 2-year residual market life requirement to avoid end-of-life products
  • • GST guidance provided; reimbursement as actuals or applicable lower rate
  • • NDA and vendor-code creation documents mandatory (PAN, GSTIN, cancelled cheque, EFT mandate)

Tender Overview

The Border Roads Organisation in Assam invites bids for vehicle spare parts across a catalog of 22 line items (e.g., clamps, gaskets, oil seals, wiring harnesses, fenders, hoses, belts, and magnetic valves). The estimated contract value is ₹40,508.53, with a flexible quantity clause allowing up to 25% more or fewer units during ordering and currency. Bidders must ensure items remain market-viable with at least a 2-year residual life as per OEM guidance. Mandatory authorizations and shelf-life basics apply, including OEM authorization where applicable and GST considerations. Location: Sonitpur, Assam. Unique aspects include a strong emphasis on supplier viability, shelf-life minimums, and non-obsolescence in the market, with explicit third-party verification via OEM channels.

Technical Specifications & Requirements

  • 22 item catalog includes: NUT M18X1.5, CLAMP V-BAND, ASSY AIR SCOOP RH, ASSY KIT FOR LOCKS AND KEY, BEADING FENDER, OIL SEAL B40X55X7, RUBBER HOSE - AIR INTAKE PIPE TO TC, POLY BELT, OIL PRESSURE SWITCH, WIRING HARNESS TAIL/ENGINE, KIT GASKET ENG O-H, and more.
  • No explicit performance or dimension specs published; emphasis on item viability and non-obsolescence.
  • Shelf life requirement: minimum 1 year usable life at the time of supply.
  • Manufacturer Authorization requirement for OEMs when applicable; NDA and vendor-code documentation demanded.
  • Option clause permits up to 25% quantity variation at contract, with extended delivery logic and minimum 30 days rule if applicable.
  • GST considerations advised by bidders; GST reimbursement as actuals or prevailing rates, whichever is lower.
  • Documentation prerequisites include PAN, GSTIN, cancelled cheque, EFT mandate; NDA with bid; and OEM authorizations where required.

Terms, Conditions & Eligibility

  • EMD amount not disclosed; bidders must comply with generic terms and provide documentation.
  • Delivery terms: extended delivery time mechanics defined if option clause exercised; must align with last delivery date.
  • Eligibility requires non-obsolescence: products must have at least 2 years residual market life.
  • Subcontracting: prohibited or restricted without buyer consent; contract assignment requires prior approval.
  • Documentation for vendor code creation includes PAN, GSTIN, cancelled cheque, and EFT mandate.
  • Shelf-life: minimum 1 year usable life at supply date; OEM authorizations where applicable; NDA compliance.

Key Specifications

  • 22 item catalog with specific part names (e.g., NUT M18X1.5, CLAMP V-BAND, ASSY AIR SCOOP RH, ASSY KIT FOR LOCKS AND KEY, BEADING FENDER, OIL SEAL B40X55X7, POLY BELT, OIL PRESSURE SWITCH, WIRING HARNESS TAIL/ENGINE, GASKET ENG O-H, RAIL NOUNTING SPACER, etc.)

  • Estimated contract value: ₹40,508.53

  • Delivery quantity variation allowed: 25%

  • Shelf life requirement: minimum 1 year usable shelf life at supply

  • OEM authorization requirement for distributors/suppliers

  • GST guidance provided; bid to account for GST as applicable

  • NDA and vendor-code submission mandatory

Terms & Conditions

  • Option clause enables ±25% quantity change with adjusted delivery timelines

  • 2-year residual market life required for offered products

  • OEM authorization and NDA documentation are mandatory

  • GST impact to be borne by bidder; reimbursement as actuals or lower rate

  • Shelf life minimum of 1 year at the date of supply

Important Clauses

Payment Terms

GST and payment terms to be treated as actuals or lower applicable rate; no explicit EMI specified

Delivery Schedule

Delivery period governs continuation under option clause with minimum 30 days extension when required

Penalties/Liquidated Damages

Not explicitly stated; contract terms allow delivery extensions within option and partial quantity adjustments

Bidder Eligibility

  • Must provide OEM/Manufacturer Authorization where required

  • Must ensure products have at least 2 years residual market life

  • Must submit PAN, GSTIN, cancelled cheque, and EFT mandate

Bill of Quantities (BOQ) 22 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 12051596024,12051596024,NUT M18X1.5 12051596024,12051596024,NUT M18X1.5 48 nos lpoffr.ebw 30
2 278614999931, 278614999942,CLAMP V-BAND 278614999931, 278614999942,CLAMP V-BAND 6 nos lpoffr.ebw 30
3 350552070184,ASSY AIR SCOOP RH 350552070184,ASSY AIR SCOOP RH 6 nos lpoffr.ebw 30
4 207568900109,ASSY KIT FOR LOCKS AND KEY 207568900109,ASSY KIT FOR LOCKS AND KEY 1 nos lpoffr.ebw 30
5 20788017701,BEADING FENDER 20788017701,BEADING FENDER 4 nos lpoffr.ebw 30
6 261854240105,MAGNETIC VALVE W-BRACKET 24V 261854240105,MAGNETIC VALVE W-BRACKET 24V 1 nos lpoffr.ebw 30
7 20788016304,FENDER FRONT RH - BS 1-2-3-4 20788016304,FENDER FRONT RH - BS 1-2-3-4 1 nos lpoffr.ebw 30
8 278709135809,RUBBER HOSE -AIR INTAKE PIPE TO TC 278709135809,RUBBER HOSE -AIR INTAKE PIPE TO TC 1 nos lpoffr.ebw 30
9 1706164022,OIL SEAL B40X55X7 1706164022,OIL SEAL B40X55X7 2 nos lpoffr.ebw 30
10 350552070199,ASSY BONNET SIDE COMPLET RH 350552070199,ASSY BONNET SIDE COMPLET RH 1 nos lpoffr.ebw 30
11 0427250021J,RUBBER CHANNEL 0427250021J,RUBBER CHANNEL 2 nos lpoffr.ebw 30
12 219454660105,WIRING HARNESS TAIL 219454660105,WIRING HARNESS TAIL 1 nos lpoffr.ebw 30
13 219454660106,WIRING HARNESS ENGINE 219454660106,WIRING HARNESS ENGINE 1 nos lpoffr.ebw 30
14 25340980193,KIT GASKET ENG O-H 25340980193,KIT GASKET ENG O-H 1 nos lpoffr.ebw 30
15 253701145315,GASKET BRACKET TO OIL SUMP 253701145315,GASKET BRACKET TO OIL SUMP 1 nos lpoffr.ebw 30
16 253401145311,GASKET NOISE COVER LH SIDE 253401145311,GASKET NOISE COVER LH SIDE 1 nos lpoffr.ebw 30
17 253407127801,O RING FIP FRONT MOUNTING 253407127801,O RING FIP FRONT MOUNTING 1 nos lpoffr.ebw 30
18 253407148601,RAIL NOUNTING SPACER 253407148601,RAIL NOUNTING SPACER 2 nos lpoffr.ebw 30
19 253125406302,POLY BELT 253125406302,POLY BELT 1 nos lpoffr.ebw 30
20 265154509919,OIL PRESSURE SWITCH 265154509919,OIL PRESSURE SWITCH 1 nos lpoffr.ebw 30
21 252401170145,ASSY OIL DIPISTIC 252401170145,ASSY OIL DIPISTIC 1 nos lpoffr.ebw 30
22 278605999968,4989979,VALVE EXHAUST 278605999968,4989979,VALVE EXHAUST 12 nos lpoffr.ebw 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate duly certified by bank

5

Non-Disclosure Declaration (bidder on letterhead)

6

Manufacturer Authorization / OEM authorizations (where applicable)

7

Technical compliance certificates (if available)

8

Experience certificates and financial statements (as applicable by vendor)

Frequently Asked Questions

How to bid for BR0 vehicle spare parts tender in Assam 2025?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate, plus OEM authorization if applicable. Ensure items have at least 2 years residual market life and provide NDA with bid. Include 22-item catalog references and confirm shelf life of at least 1 year at supply.

What documents are required for Border Roads Organisation tender in Sonitpur?

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, NDA, and OEM authorization where applicable. Vendors must prove 2-year market life remaining and provide manufacturer support documentation for each item catalogued.

What is the scope of 25% quantity variation for BR0 parts tender?

The option clause permits up to 25% increase or decrease in quantity at contract placement and during the currency, with delivery time adjustments calculated as (additional/original quantity) × original delivery period, minimum 30 days.

Which items are covered under the 22-item BR0 spare parts list 2025?

The list includes NUT M18X1.5, CLAMP V-BAND, ASSY AIR SCOOP RH, ASSY KIT FOR LOCKS AND KEY, BEADING FENDER, OIL SEAL B40X55X7, POLY BELT, OIL PRESSURE SWITCH, WIRING HARNESS TAIL/ENGINE, GASKET ENG O-H, and related components; exact quantities not disclosed.

What are the shelf-life requirements for BR0 parts tender 2025?

All supplied spare parts must have a minimum usable shelf life of 1 year at the date of supply; on-shelf stock must maintain this usability until delivery and installation.

What are the GST considerations for the Assam BR0 tender?

Bidder must determine GST applicability; procurement will reimburse GST as actuals or at the lower prevailing rate, whichever is less, and bidders should quote accordingly.

Are OEM authorizations mandatory for all BR0 items in this tender?

Authorizations are required for distributors/solutions providers when acting as OEM or authorized service providers; submit OEM authorization details with bid to validate product provenance and after-sales support.

What is the delivery terms framework for BR0 parts in Sonitpur?

Delivery scope follows the original delivery order with possible extension under the option clause; if exercised, time is adjusted using the specified formula, ensuring minimum 30 days extension when applicable.