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Indo Tibetan Border Police OCB/VCB Servicing Tender 2025 Rajasthan - ISI/AAA/TRTL Standards and 25% Quantity Option

Bid Publish Date

05-Nov-2025, 11:30 am

Bid End Date

27-Nov-2025, 12:00 pm

EMD

₹7,000

Location

PANCHKULA , HARYANA

Progress

RA
Issue05-Nov-2025, 11:30 am
Reverse AuctionCompleted
AwardCompleted
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Quantity

373

Category

OCB Servicing

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM authorizations may be required for servicing refurnished OCB/VCB and LT panels
  • • Technical certifications: any IS/IS/AAA/TRTL standards referenced by buyer, though not explicitly listed
  • • Special clauses: 25% quantity option; detailed design drawings approval within 5 days; LD adjustments for drawing delays
  • • Eligibility: not under liquidation or bankruptcy; acceptance of consortium arrangements
  • • Warranty/AMC: not specified; installation/commissioning included if covered in scope
  • • Penalties: LDs described via drawing delay adjustments; minimum 30 days for extended period calculation
  • • Delivery/Installation: address specified as ITBP 50BN facilities; delivery period linked to original schedule
  • • Submission requirements: bid must include undertaking on financial standing and OEM authorizations if applicable

Categories 39

TREATMENT OF DRINKING WATER OIL REGENERATION XLPE CABLE FALL PROTECTION LANYARD VACUUM CIRCUIT BREAKER AIRCRAFT CABLE BRANDY LABORATORY MATERIAL CHEMICALS ELECTRICAL SUBSTATION STATIC CONVERTERS DEHYDRATION PNEUMATIC AROMATIC SPIRIT MACHINE DESICCANTS SUB STATION POWER CABLE ACB BREAK DOWN VOLTAGE TESTING ELECTRICAL MEASURING AND TESTING EQUIPMENT PANEL DRINKING WATER SYSTEM ELECTRICAL PRODUCTS JAR DESICCATORS WIRING ASSEMBLY LOW TENSION PANEL PEB ALCOHOLS TRANSFORMER OIL BAR SEWING KIT MEGGER DRINKING WATER SUPPLY ELECTRICAL BOARD GEYSER CR PANEL GINNING OIL SWITCH GEAR

Tender Overview

The Indo Tibetan Border Police (ITBP) invites bids for servicing and refurbishment across electrical switchgear categories including OCB, ACB, LT panels, transformer oil, silica gel, and related VCB/servicing tasks. Estimated value is not disclosed; EMD is ₹7,000. Work location is at ITBP facilities; delivery terms follow a flexible option clause allowing up to 25% quantity variation with corresponding schedule adjustments. Bidders must obtain design drawings approval within 5 days of award and can face LD adjustments if the buyer delays approvals. A GST advisory is included and consortium arrangements are permitted with joint responsibility.

Technical Specifications & Requirements

  • No explicit technical specifications are published in the tender data; items cover a broad range of electrical servicing categories (OCB, VCB, LT panel servicing, transformer oil, silica gel, refurnished components).
  • The presence of an optional site visit and the requirement to supply Detailed Design Drawings suggests project-level engineering coordination and procurement alignment with buyer-approved drawings.
  • The clause on 25% quantity variation indicates a scalable procurement approach; delivery timelines hinge on original delivery period and extended periods if options are exercised.
  • EMD of ₹7,000 and GST considerations imply financial and compliance rigor for bidder eligibility.

Terms, Conditions & Eligibility

  • Option Clause allows quantity increase/decrease by up to 25% at contract placement and during currency.
  • Post-award, Detailed Design Drawings must be approved within 5 days; buyer returns or lists required modifications within 7 days; LDs may be adjusted if approval delays occur from the buyer.
  • Bidder must declare they are not in liquidation or bankruptcy and upload an undertaking.
  • GST applicability is bidder-driven; reimbursement capped at applicable rates and the quoted GST percentage.
  • Consortiums permitted with equal responsibility among members; one member may be designated leader.
  • Local delivery to the ITBP 50BN office is required; installation included if in scope.
  • Documentation: GST, PAN, experience certificates, financials, EMD, technical/compliance certificates, OEM authorizations.

Key Specifications

    • Product/service names: OCB/VCB servicing, LT panel servicing, transformer oil, silica gel, refurnished OCB/ACB components
    • Quantities: not disclosed; 25% variation allowed
    • EMD: ₹7,000
    • Experience/eligibility: bidder integrity declaration; no liquidation or bankruptcy
    • Standards/certifications: references to standard compliance (IS/AAA/TRTL) implied by terms
    • Delivery/installation: ITBP 50BN address; drawings approval before fabrication

Terms & Conditions

  • Option to adjust quantity up to 25% during contract with corresponding delivery adjustments

  • Mandatory Detailed Design Drawings approval within 5 days of award; modifications within 7 days

  • GST applicability to be determined by bidder; reimbursement as per rates or quoted amount

Important Clauses

Payment Terms

GST handling by bidder; EMD ₹7,000; payment terms not explicitly stated; reimbursement as per actuals or applicable rates

Delivery Schedule

Delivery period linked to original delivery; additional time for optioned quantities calculated with minimum 30 days

Penalties/Liquidated Damages

Penalties described via LD adjustments when drawings approvals are delayed by the buyer; no explicit LD percentage stated

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Ability to form/participate in a consortium with joint responsibility

  • Valid GST registration and PAN; financial stability documentation

Documents 4

GeM-Bidding-8550299.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 DEHYDRATION Transformer 400 KVA oil filter with Dehydration machine with break down voltage testing at site complete 2 job [email protected] 30
2 OCB Servicing Servicing of OCB 400 AMP sevicing and cleaning of male female connector cleaning with CPC Chemicals at site 2 job [email protected] 30
3 Refurnished OCB Provinding and installation of refurnished OCB 400 AMP at Site complete 1 job [email protected] 30
4 ACB Servicing Servicing & cleaning of ACB 800 AMP LT panel cleaning of male female connector with CTC chemicals at Site complete 5 job [email protected] 30
5 LT panel servicing Servicing and cleaning of main LT panel and replacement BURn parts like thimble, Bus Bar insulation seprate testing at site complete 2 job [email protected] 30
6 Transformer oil Refueling of transformer oil including filtration of existing oil as per direction of engineer in charge 350 ltr [email protected] 30
7 CITI Providing and installation of CITI for HT panel 6 nos [email protected] 30
8 DEHYDRATION Transformer 1000 KVA oil filter with Dehydration machine with break down voltage testing at site complete 1 job [email protected] 30
9 VCB Servicing Servicing and overhauling of 400 AMP VCB and cleaning of male female connector cleaning with CTC Chemicals HT insulation oiling mechanism with destroy insulation with megger testing complete at site 3 job [email protected] 30
10 silica gel replacement of silica gel as per requirement 1 job [email protected] 30

Required Documents

1

GST registration certificate

2

Proof of PAN card

3

Experience certificates demonstrating relevant electrical servicing capabilities

4

Financial statements or solvency/creditworthiness documentation

5

EMD submission receipt or online payment proof of ₹7,000

6

Technical bid documents and compliance statements

7

OEM authorization letters (if bidding as an authorized service provider)

8

Consortium agreement (if applicable)

Reverse Auction Schedule

Completed

Start

02-Dec-2025, 8:00 pm

End

03-Dec-2025, 8:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1OSR ENGINEERING WORKS   Under PMA-14-11-2025 17:54:36Qualified
2PRIYGA TRADERS   Under PMA-27-11-2025 09:24:07Qualified
3Shanker Electrical Works   Under PMA-11-11-2025 16:39:53Qualified
4TECHNOCRACY & WORKS   Under PMA-26-11-2025 20:59:38Qualified

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1TECHNOCRACY & WORKS(MSE,MII)   Under PMA Winner ₹3,30,350Item Categories : DEHYDRATION,OCB Servicing,Refurnished OCB,ACB Servicing,LT panel servicing,Transformer oil,CITI,DEH
L2PRIYGA TRADERS (MSE,MII)   Under PMA₹3,40,966Item Categories : DEHYDRATION,OCB Servicing,Refurnished OCB,ACB Servicing,LT panel servicing,Transformer oil,CITI,DEH
L3Shanker Electrical Works (MSE,MII)   Under PMA₹3,41,150Item Categories : DEHYDRATION,OCB Servicing,Refurnished OCB,ACB Servicing,LT panel servicing,Transformer oil,CITI,DEH

🎉 L1 Winner

TECHNOCRACY & WORKS(MSE,MII)   Under PMA

Final Price: ₹3,30,350

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for ITBP OCB servicing tender 2025 in India

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD of ₹7,000, and technical/compliance documents. Ensure consortium details if forming a joint bid; supply OEM authorizations if required. Detailed Design Drawings must be approved within 5 days of award, with modifications within 7 days.

What documents are required for ITBP VCB servicing bid 2025

Required documents include GST certificate, PAN, experience certificates demonstrating relevant electrical servicing, financial statements, EMD receipt, technical bid, compliance certificates, and OEM authorizations. Consortium agreement is needed if bidding with partner firms; ensure lead organization takes responsibility.

What are the delivery terms for ITBP 50BN servicing contract

Delivery terms allow a quantity variation up to 25% at contract placement and during the currency at contracted rates. Original delivery period applies; extended time is calculated as (increased quantity/original quantity) × original period, with a minimum of 30 days.

Which standards are required for ITBP electrical servicing tender

The tender references IS/AAA/TRTL style standards implicitly; bidders should ensure compliance with any applicable IS/IEC certifications and secure OEM authorizations where specified by the buyer's design drawings and component servicing scope.

What is the EMD amount for the ITBP procurement

The Earnest Money Deposit is ₹7,000. Submit proof of payment or online transfer along with the bid. Ensure the EMD is valid through the bid validity period and any extended evaluation window.

When is the required Detailed Design Drawings approval deadline

Detailed Design Drawings must be submitted within 5 days of contract award. The buyer will approve or provide modification lists within 7 days. Delays by the buyer may extend the overall delivery period without LDs.

What delivery address is specified for ITBP IT equipment servicing

Delivery and installation, if included, are to be performed at the OFFICE OF THE COMMANDANT 50BN ITBP. Ensure on-site coordination for shipping, installation, and commissioning as per approved drawings and contractual obligations.

How does GST impact ITBP tender pricing in 2025

GST is bidder-determined; reimbursements follow actuals or applicable rates, capped at the quoted GST percentage. Bidders should clearly state their GST treatment in the bid and prepare supporting invoices accordingly.