Indian Army Department of Military Affairs Engine Oil Filters and Spare Parts Tender 2026 - Govt Procurement, 47 Items, OEM Authorization

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for a broad range of filtering, assembly, mounting, gasket and related mechanical components, including items like Engine Oil Filter, Air Filter Outer/Inners, Fuel Filter Assembly, Water, Electrolyte, M Seal, and numerous small fittings (e.g., Banjo Washers, Gasket, Wiper, Tooth Bucket related parts). The procurement scope comprises 47 items requiring supply, installation, and commissioning where applicable, with delivery to 5 ENGINEER REGIMENT, PIN 914005, C/O 99 APO. The bid includes OEM authorization and accessibility for Government/PSU projects, with explicit emphasis on non-obsolete products and a minimum shelf-life constraint. A key differentiator is the requirement for complete accessory packs and GST-compliant invoicing via GeM, including GST portal proof. This tender highlights supplier eligibility criteria and compliance expectations for a secure government supply chain.

Technical Specifications & Requirements

• No explicit product technical specifications are published in the data. However, bidders should prepare and submit for a wide category of mechanical consumables and spares including filters, hoses, seals, mounting components, valves, fittings, gauges, electrical clips, etc.
• Requirements to highlight include: minimum shelf life of at least 1 year, non-toxic material where applicable, and inclusion of essential installation accessories in the bid price.
• Key eligibility elements from terms: 3 years of regular manufacture/supply of similar items to Government/PSU, OEM authorization or valid distributor details, GST registration, and PAN with an EFT mandate.
• Delivery/installation at the stated address; and compliance with standard safety data (MBDS) for toxic items if included.
• The bid must include copies of relevant contracts to prove supply to Government bodies and ensure items are not end-of-life at the time of supply.

Terms, Conditions & Eligibility

• Experience Criteria: Bidder or OEM must have at least 3 years of supplying similar components to Central/State Govt or PSU with contract copies.
• Documentation: Submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank for vendor code creation.
• OEM Authorization: Provide OEM/distributor authorization with contact details.
• GST Handling: GST payable as per actuals or quoted rate, whichever is lower; supplier bears responsibility for GST compliance.
• Delivery & Installation: On-site installation/commissioning at 5 ENGINEER REGIMENT, C/O 99 APO; include essential accessories in bid price.
• Shelf Life: Minimum usable shelf life of 1 year on supply date; products must not be end-of-life during tender period.
• Safety/Documentation: For toxic materials, include MSDS; non-toxic items preferred; upload GST invoice and GST portal payment confirmation when invoicing.