Eastern Coalfields Limited Facility Management Services Tender Jamtara Jharkhand 365 Days Dewatering Pumps ISO/IS standards 2026
Progress
Tender Overview
Eastern Coalfields Limited invites bids for Facility Management Services (Lump Sum) to operate and maintain mine dewatering pumps at the Damgarha Section of Chitra Colliery, SP Mines Area, Jamtara, Jharkhand 814166 for a period of 365 days. Estimated contract value is ₹1,041,432 with an EMD of ₹13,100. The vendor must supply all consumables, while services are executed on-site with the staff deployed by the contractor drawing salaries first and seeking reimbursement from the buyer. The scope includes day‑to‑day operation, pump maintenance, and adherence to site work instructions. A SOW document is referenced for detailed tasks.
Technical Specifications & Requirements
- Scope: Day-to-day operation of mine dewatering pumps at Damgarha Section, Chitra Colliery, SP Mines Area, Jamtara, Jharkhand.
- Duration: 365 days continuous service
- Contract value: ₹1,041,432 (estimated)
- EMD: ₹13,100; payment via online RTGS allowed; PBG optional per GeM rules
- Consumables: To be provided by service provider; buy‑back or replenishment terms via SOW
- Staff payments: Service provider must pay salaries first, with statutory PF/ESIC documentation and bank statements to accompany reimbursement
- Payment method: RTGS/online transfer to EASTERN COALFIELDS LIMITED, SBI, Chitra Deogarh; include contract number in transfer details
- SOW: Reference to file attachment for detailed tasks and performance expectations
- Location: Jamtara, Jharkhand; Damgarha Section, Chitra Colliery
- Note: No BOQ items listed; scope is service-based with consumable provision
Terms, Conditions & Eligibility
- EMD/Payment terms: ₹13,100 EMD; online payment possible via RTGS/online banking; provide proof of transfer
- Staff payments & compliance: Pay salaries first; furnish PF/ESIC and bank statements
- PBG/Performance security: Online payment accepted; indicate contract number with transfer; upload proof within 15 days of award
- Delivery/Execution: 365-day on-site operation; adherence to SOW
- Documentation: GST certificate, PAN, experience certificates, financial statements, EMD receipt, technical bid, OEM authorizations (if required)
- Bank details: SBI, Chitra Deogarh; A/C 11683632011; IFSC SBIN0005535
- Penalties: Refer to SOW for any LD or performance penalties; ensure compliance with site safety and statutory norms
- SOW attachment: Details of tasks, safety, and reporting expectations
Key Specifications
-
Mine dewatering pumps operation and maintenance
-
365-day on-site service at Damgarha Section, Chitra Colliery
-
Consumables to be supplied by service provider
-
Staff salaries paid by contractor prior to claim
-
SOW attachment governs detailed tasks and reporting
-
EMD ₹13,100; estimated contract value ₹1,041,432
-
Payment via RTGS to SBI Chitra Deogarh; A/c 11683632011; IFSC SBIN0005535
Terms & Conditions
-
EMD of ₹13,100; RTGS/online payment allowed
-
Salaries paid by contractor; PF/ESIC documentation required
-
365-day on-site service with consumables supplied by vendor
Important Clauses
Payment Terms
Contractor pays staff salaries first; reimbursement to be claimed with PF/ESIC docs and bank statements; RTGS/online payments accepted to ECL account
Delivery Schedule
365 days of continuous on-site operation from award; detailed tasks per SOW attachment
Penalties/Liquidated Damages
Penalties to be defined in SOW for non-compliance with service levels and safety norms
Bidder Eligibility
-
Experience in facility management or pump operation in mining or heavy industrial settings
-
Financial stability evidenced by recent financial statements
-
Compliance with PF/ESIC for deployed staff and GST/PAN registrations
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Industrial; Day to Day Operation of mine dewatering pumps installed at Damgarha Section of mines for 365 days at Chitra Colliery, SP Mines Area; Consumables to be provided by service provider (inclusive ..
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Jamtara
Delivery Pincodes
815351
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Abhishek Kumar | 815351,Office O GM SPMINES PO Chitra Deoghar JH | Jamtara | Jharkhand | 815351 | Project / Lumpsum Based | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 8
GeM-Bidding-10007033.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
13
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar facility management / dewatering pump operations
Financial Statements (last 2-3 years) or turn-over proof
EMD submission receipt or online transfer proof
Technical bid documents showing capability to provide consumables
OEM authorizations (if required by SOW)
PF/ESIC compliance documents for deployed staff
Bank statement showing salary payments (where applicable)
Proof of online RTGS/Internet banking payment to Easten Coalfields Limited
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for dewatering pump operation tender in Jamtara Jharkhand
Bidders must submit GST, PAN, and experience certificates, plus financial statements showing turnover; provide EMD ₹13,100 and bank transfer proof to Easten Coalfields Limited. Include PF/ESIC compliance documents for deployed staff and the SOW as attachment. Ensure 365-day service capability and consumables provisioning.
What documents are required for facility management tender in Jharkhand
Required documents include GST certificate, PAN card, experience certificates for similar work, financial statements, EMD receipt, technical bid, OEM authorizations if applicable, and PF/ESIC compliance proofs for staff. Also include bank transfer proof for online EMD payment to SBI Chitra Deogarh.
What are the payment terms for this mine pump operation contract
Contractor salaries are to be paid upfront; reimbursement to be claimed with PF/ESIC and bank statements. Online RTGS payment to EASTERN COALFIELDS LIMITED is allowed; provide the contract number in transfer details and upload proof within 15 days of award.
What specifications govern the dewatering pump service at Chitra Colliery
Scope covers day-to-day operation and maintenance of mine dewatering pumps; consumables supplied by the vendor; 365-day service period; refer to the SOW attachment for detailed tasks and reporting requirements.
When is the 365-day service period expected to start for this tender
The contract term spans 365 days from the date of award or as specified in the SOW; bidders should prepare to mobilize on award and maintain uninterrupted pump operation throughout the year.
What is the EMD amount and how to submit it for this tender
EMD is ₹13,100. Submit via online RTGS to EASTERN COALFIELDS LIMITED, SBI Chitra Deogarh account 11683632011; include contract number in the transaction details and upload proof of payment with the bid.
What is the estimated contract value and what does it cover
Estimated value is ₹1,041,432. It covers lump-sum facility management for mine dewatering pump operation, including consumables provided by the service provider and on-site staff deployment for 365 days at Damgarha, Chitra Colliery, SP Mines Area.
Are OEM authorizations required for this pump operation tender
OEM authorizations may be required per the SOW; bidders should attach OEM letters if any specific brand or equipment is mandated and ensure compliance with any IS/standards referenced in the SOW.