Directorate Of Information Photocopier AMS Tender Valśād Gujarat 2026 - Kyocera Konica Sharp ISI/ISO Standards
Progress
Key Highlights
- • Local service presence required: Service provider office in Gujarat with documentary evidence
- • EMD amount specified: ₹22,200, payable via Demand Draft to Director of Information, Gandhinagar
- • 25% quantity/contract-duration flex clause applicable at bid and contract issuance
- • Multiple brands covered: Sharp, Kyocera, Konica; non-OEM/ASP maintenance
- • MSE purchase preference available for eligible Gujarat-based manufacturers with online Udyam validation
- • Dedicated toll-free service number and escalation matrix required for service support
Tender Overview
Directorate Of Information (Gujarat Information and Broadcasting Department) seeks Annual Maintenance Service for Photocopier Machines in Valsad, Gujarat 396001. Scope targets Monochrome/Laser units with separate drum and toner for lower to mid-range systems from Sharp, Kyocera, Konica; OEM/ASP not specified. EMD: ₹22,200; estimated contract value not disclosed. An in-state service provider is required, with evidence submitted. The tender emphasizes potential 25% adjustment in quantity or duration and requires a DD-based EMD submission with hardcopy delivery within 5 days post bid end. The procurement prioritizes local service capability and clear escalation paths for support. This opportunity is positioned for suppliers capable of multi-brand maintenance and rapid response in the Gujarat government network.
Technical Specifications & Requirements
- Product/Service: Annual Maintenance Service for Photocopier Machines (Monochrome, Laser, mid-range color, separate drum & toner) across brands: Sharp, Kyocera, Konica; non-OEM/ASP.
- Scope & Model Range: Lower-range monochrome/laser; mid-range color laser; separate drum & toner configurations.
- Standards/Compliance: Specific standards not listed; emphasis on responsive service and in-state presence; ensure dedicated toll-free support and escalation matrix.
- Delivery/Support: Office/Service provider must be located in the consignees' state; provide proof and a dedicated support line; escalation contacts required.
- Financials: EMD ₹22,200; payment terms not detailed in data.
- Miscellaneous: 25% contract quantity/duration flexibility; L1 evaluation to consider local MSE preference as per state policy.
Terms, Conditions & Eligibility
- EMD: ₹22,200 via Demand Draft in favour of Director of Information, Gandhinagar; scanned DD copy required with bid; hardcopy within 5 days after bid end/opening.
- Enrollment/Local Presence: Service provider office must be in Gujarat; documentary evidence required.
- Purchase Preference: MSEs from Gujarat with valid Udyam Registration may receive preference; traders are excluded from OEM-based preference.
- Documentation: Submit all certificates/documents listed in tender terms and any ATC/corrigendum; ensure mandatory submissions otherwise bid could be rejected.
- Support Infrastructure: Dedicated toll-free service number and escalation matrix must be provided.
- Financial Standing: No liquidation or court proceedings; bidder to submit undertaking if applicable.
Key Specifications
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Photocopier Annual Maintenance Service for Monochrome and Color laser units
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Brands: Sharp, Kyocera, Konica; non-OEM/ASP
-
Separate drum & toner configurations; lower to mid-range models
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EMD: ₹22,200; DD in favour of Director of Information, Gandhinagar
-
In-state service presence with dedicated toll-free support and escalation matrix
-
25% quantity/contract duration adjustment permitted
Terms & Conditions
-
EMD details: ₹22,200 DD; hardcopy submission within 5 days
-
Local service office requirement in Gujarat with documentary proof
-
MSE purchase preference for eligible Gujarat-based manufacturers
Important Clauses
Payment Terms
EMD ₹22,200 via DD to Director of Information; scanned DD proof with bid; hardcopy submission within 5 days
Delivery Schedule
Not explicitly defined in data; service response and escalation terms must be in place
Penalties/Liquidated Damages
Not detailed; contract may include 25% variation in scope and duration
Bidder Eligibility
-
Must have in-state Gujarat service presence with verifiable documentary evidence
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Not under liquidation or bankruptcy; provide undertaking
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Submit all mandatory certificates and OEM/service credentials
Tender Data
Bid Details
Quantity
43
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+10%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
29
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Annual Maintenance Service - Photocopier Machine - Photocopier Machines ( Monochrome , Laser , Separate Drum & Tonner, Lower range); Sharp; Neither OEM nor ASP , Annual Maintenance Service - Photocopier Machine - Photocopier Machines ( Monochrome , Laser , Separate Drum & Tonner, Lower range); Kyocera; Neither OEM nor ASP , Annual Maintenance Service - Photocopier Machine - Photocopier Machines ( Colour , Laser , Separate Drum & Tonner, Mid range); Kyocera; Neither OEM nor ASP , Annual Maintenance Service - Photocopier Machine - Photocopier Machines ( Colour , Laser , Separate Drum & Tonner, Mid range); Konica; Neither OEM nor ASP
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
6
Delivery Cities
Banas Kantha, Bharuch, Dohad, Gandhinagar, Kheda, Porbandar
Delivery Pincodes
360575, 382010, 385001, 387001, 389151, 392001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kiritkumar Vaghela | 382010,Directorate of Information 19/1,DR.Jivraj mehta Bhavan, Sector-10-A, Gandhinagar. | Gandhinagar | Gujarat | 382010 | 1 | - | - |
| Mehta Naresh Mansukhlal | 360575,Director of Information, Jilla seva sadan-2 ,Sandipani Road,Porbander-360575 | Porbandar | Gujarat | 360575 | 1 | - | - |
| Desai Manshi Dharmendrabhai | 387001,Director of Information, Jilla Mahiti Office,Opp C.T.Jimkhana,Kapadvanj Road,Nadiad-387001 | Kheda | Gujarat | 387001 | 1 | - | - |
| Vasava Chimanlal Fuljibhai | 392001,Director of Information, Near Udhyog kendra,Kanabi vaga, Bharuch-39001 | Bharuch | Gujarat | 392001 | 1 | - | - |
| Jethwa Rajkumar Amrutlal | 389151,Director of Information, Jilla Mahiti Office, Ground floor, Jilla Seva sadan , Chhapri, Dahod-389151 | Dohad | Gujarat | 389151 | 1 | - | - |
| Kuldipkumar Fulchandbhai Parmar | 385001,Director of Information, Jilla Mahiti kacheri, Idgah Road, Behind Juna Ganj Bazar. Palanpur-385001 | Banas Kantha | Gujarat | 385001 | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9804041.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar photocopier AMS
Financial statements / turnover evidence
EMD submission document (DD) and scanned copy
Technical bid documents and compliance certificates
OEM authorizations (if any) and service partner credentials
In-state service office proof in Gujarat
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for photocopier AMS in Gujarat Valśād?
Bidders must meet eligibility criteria for Gujarat photocopier AMS, submit GST, PAN, experience certificates, and EMD ₹22,200 via DD to Director of Information, Gandhinagar. Provide in-state service proof and OEM/service credentials, plus a scanned DD and hardcopy delivered within 5 days of bid end. Ensure 25% scope flexibility clause is acknowledged.
What documents are required for Gujarat photocopier AMS bid 2026?
Required documents include GST registration, PAN, experience certificates for similar maintenance, financial statements, EMD payment proof (DD), technical compliance certificates, OEM authorizations if applicable, and proof of Gujarat-based service office. Upload all as per bid terms and provide hard copies within 5 days.
What are the technical scopes for photocopier maintenance in Gujarat?
Scope targets Monochrome and Color laser photocopiers with separate drum and toner configurations from Sharp, Kyocera, Konica, excluding OEM/ASP. Lower-range monochrome and mid-range color units are included; no explicit model numbers listed; in-state service support required with escalation matrix.
What is the EMD amount and payment mode for this tender?
EMD is ₹22,200, payable via Demand Draft in favor of Director of Information, Gandhinagar. Bidder must upload scanned DD proof with bid and deliver the hardcopy within 5 days after bid end/opening date; ensure DD validity.
What about purchase preference for MSEs in Gujarat?
Public Procurement policy allows MSEs with valid Udyam Registration in Gujarat to receive purchase preference. Vendors must be manufacturers/OEM or service providers relevant to offered product/service; documentary evidence online will confirm eligibility for preference during evaluation.
What are the delivery and support obligations for service providers?
Service provider must maintain a dedicated toll-free support line and an escalation matrix for service requests. The office must be located in Gujarat, and all required documentation must prove readiness to respond promptly to maintenance requests for photocopier AMS.