GEM

Printing & Stationery Department Haryana Coated Paper & Board Tender 2025 IS 4658 Art Chromo Panchkula

Bid Publish Date

19-Nov-2025, 4:23 pm

Bid End Date

29-Nov-2025, 5:00 pm

Bid Opening Date

29-Nov-2025, 5:30 pm

Location

PANCHKULA , HARYANA

Progress

Issue19-Nov-2025, 4:23 pm
AwardPending
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Quantity

10380

Bid Type

Two Packet Bid

Categories 5

ART COATED PAPERS PAPER RAW MATERIALS PAPER MATERIALS PRINTING AND WRITING PAPER

Tender Overview

The opportunity is issued by the Printing & Stationery Department, Haryana, for coated paper and coated board (art and chromo) conforming to IS 4658 (Q3), to be supplied in Panchkula, Haryana 133301. The procurement includes Art Paper, 130 GSM, with precise coating specifications and paper/board grade. A sample submission is required (A4 size, 10 sheets) and the contract includes an option clause allowing up to 25% quantity variation at contracted rates. The bidder must provide an EMD of ₹25,000 via DD/FDR and supply within the defined delivery window. This tender emphasizes BIS testing and post-delivery sampling, with penalties for late delivery. The project scope involves single-source paper supply for government department needs and requires a valid turnover and experience record. Unique features include BIS 4658 testing, annual turnover documentation, and 5-day delivery on confirmed orders, with potential quantity adjustments during contract. This is a non-BOQ tender with stringent sample-based verification.

Technical Specifications & Requirements

  • Category: Coated Paper and Coated Board (Art & Chromo)
  • Coating: Art paper/board coating per IS 4658 standards
  • GSM: 130 GSM (Art Paper) specified for 10-sheet sample
  • Size: A4 specimen size requirement for testing; full-order size not specified in BOQ
  • Standards: IS 4658-2019 (amended up to date) and BIS testing
  • Sample: 10 sheets in A4 size with complete mills details; testing charges borne by bidder
  • Delivery: 5 working days from order confirmation; penalties at 2% per week for delays
  • Quantity variance: ± up to 5% variation accepted
  • Location: Godown, Sector-6, Panchkula, Haryana
  • Documentation: Annual turnover 2024-25 certified by CA; experience certificates for last 2 years; OEM/Manufacturing details; EMD submission
  • Testing: BIS laboratory testing; results used for acceptance
  • Security/Deposit: Security deposit per government policy via call/DEPOSIT FDR in favor of Controller, P&S Haryana
  • TOC/ATC: Emphasis on sample testing and compliance with conditions

Terms, Conditions & Eligibility

  • EMD: ₹25,000 via DD/FDR payable to Controller, Printing & Stationery Department, Haryana
  • Delivery: 5 working days post-confirmation; Late delivery charge: 2% per week
  • Payment terms: Standard government practice (not explicitly stated in text); ensure alignment with department policy
  • Turnover & Experience: Submit annual turnover for 2024-25 and experience certificates for last 2 years
  • Sampling & Testing: Submit A4 sample 10 sheets; BIS testing charges borne by bidder; testing per IS 4658-2019
  • Quantity variation: Options to increase/decrease up to 25% during contract and currency of contract; delivery time adjusted accordingly
  • Location & Logistics: Delivery to Printing & Stationery Department, Haryana Godown, Sector-6, Panchkula
  • Warranty/Quality: BIS testing and acceptance criteria govern post-delivery quality
  • Security: 2020 Government policy-based security deposit via FDR/CDR terms
  • Documentation: CA-certified turnover for 2024-25 and executive order/experience proof

Key Specifications

  • Coated Paper and Coated Board (Art & Chromo) per IS 4658

  • Coating specification: Art & Chromo coating standard

  • GSM: 130 GSM (Art Paper) for tested sample

  • Sample size: A4, 10 sheets with manufacturing mills details

  • IS 4658-2019 (amended up to date) BIS testing

  • Delivery timeframe: 5 working days from order confirmation

  • Variation allowance: ±5% of order quantity

  • EMD: ₹25,000; payment mode: DD/FDR

Terms & Conditions

  • EMD of ₹25,000 must accompany bid via DD/FDR in favor of Haryana department

  • Delivery within 5 working days; 2% weekly late-delivery charges

  • BIS IS 4658 testing required; testing charges borne by bidder

Important Clauses

Payment Terms

Payment terms aligned to government policy; no explicit percentage in tender text

Delivery Schedule

Complete material to be delivered within 5 working days from order confirmation; extended delivery via option clause may apply

Penalties/Liquidated Damages

Late delivery penalties at 2% per week; minimum charge policy implied with execution

Bidder Eligibility

  • Submit CA-certified turnover for 2024-25

  • Provide last 2 years experience certificates for paper supply

  • Submit EMD ₹25,000 via DD/FDR and A4 paper sample

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS Type of Coated Paper and Coated Board Coated Art Paper
STANDARDS Coating on Paper and Board (Art And Chromo) Both Side
STANDARDS GSM of the Paper and Board (Art And Chromo) 130 gsm
STANDARDS Size of the Coated Paper and Board RA1 (610 X 860)

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Required Documents

1

GST registration certificate

2

PAN card

3

Chartered Accountant-certified annual turnover for 2024-25

4

Experience certificates for last 2 years

5

EMD submission proof (DD/FDR ₹25,000) in favor of Controller, Printing & Stationery Department, Haryana

6

A4 10-sheet art paper sample (130 GSM) with mill details

7

OEM authorization or manufacturing details (if applicable)

8

Any BIS/IS 4658 compliance certificates or lab test reports

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for coated paper tender in Panchkula Haryana 2025

Bidders must submit EMD ₹25,000 via DD/FDR to Controller, Printing & Stationery Department, Haryana, along with 10-sheet A4 art paper sample (130 GSM) and CA-certified turnover for 2024-25. Ensure BIS IS 4658 conformity and attach experience certificates for last 2 years.

What documents are required for Art & Chromo coated paper tender in Haryana

Required documents include GST and PAN, CA-certified turnover for 2024-25, 2 years of experience certificates, EMD ₹25,000, A4 paper sample with mill details, OEM authorization if applicable, and BIS/IS 4658 compliance certificates or lab reports.

What are the technical specifications for IS 4658 compliant paper in this tender

Specifications demand coated paper/board for art and chromo with 130 GSM testing sample, IS 4658-2019 compliance, and BIS lab testing per amended IS 4658; delivery within five working days post order; sample submission in A4 format.

When is the delivery deadline and what are penalties for delays

Delivery must occur within 5 working days from order confirmation. Late delivery incurs penalties at 2% per week, adjustable by the option clause permitting up to 25% quantity variation.

What is the EMD amount and payment method for Haryana paper tender

EMD is ₹25,000, payable via Demand Draft or FDR in favor of Controller, Printing & Stationery Department, Haryana; submission precedes bid deadline to avoid rejection.

What is BIS IS 4658 testing requirement for final supply

Post-receipt BIS testing is mandatory; the committee may sample and test per IS 4658-2019 amendments. Testing charges are borne by the bidder; approval hinges on lab results meeting BIS standards.

What turnover and experience evidence must accompany the bid

Provide CA-certified turnover for 2024-25 and 2 years of experience certificates showing supply of paper to government/departments; demonstrate capacity to deliver at Panchkula godown and compliance with IS 4658.

How does quantity variation affect delivery and pricing

The purchaser may vary quantity up to 25% during contracting and currency; delivery timelines extend proportionally based on (additional quantity/original quantity) × original delivery period, with minimum 30 days.