Printing & Stationery Department Haryana Coated Paper & Board Tender 2025 IS 4658 Art Chromo Panchkula

Tender Overview

The opportunity is issued by the Printing & Stationery Department, Haryana, for coated paper and coated board (art and chromo) conforming to IS 4658 (Q3), to be supplied in Panchkula, Haryana 133301. The procurement includes Art Paper, 130 GSM, with precise coating specifications and paper/board grade. A sample submission is required (A4 size, 10 sheets) and the contract includes an option clause allowing up to 25% quantity variation at contracted rates. The bidder must provide an EMD of ₹25,000 via DD/FDR and supply within the defined delivery window. This tender emphasizes BIS testing and post-delivery sampling, with penalties for late delivery. The project scope involves single-source paper supply for government department needs and requires a valid turnover and experience record. Unique features include BIS 4658 testing, annual turnover documentation, and 5-day delivery on confirmed orders, with potential quantity adjustments during contract. This is a non-BOQ tender with stringent sample-based verification.

Technical Specifications & Requirements

• Category: Coated Paper and Coated Board (Art & Chromo)
• Coating: Art paper/board coating per IS 4658 standards
• GSM: 130 GSM (Art Paper) specified for 10-sheet sample
• Size: A4 specimen size requirement for testing; full-order size not specified in BOQ
• Standards: IS 4658-2019 (amended up to date) and BIS testing
• Sample: 10 sheets in A4 size with complete mills details; testing charges borne by bidder
• Delivery: 5 working days from order confirmation; penalties at 2% per week for delays
• Quantity variance: ± up to 5% variation accepted
• Location: Godown, Sector-6, Panchkula, Haryana
• Documentation: Annual turnover 2024-25 certified by CA; experience certificates for last 2 years; OEM/Manufacturing details; EMD submission
• Testing: BIS laboratory testing; results used for acceptance
• Security/Deposit: Security deposit per government policy via call/DEPOSIT FDR in favor of Controller, P&S Haryana
• TOC/ATC: Emphasis on sample testing and compliance with conditions

Terms, Conditions & Eligibility

• EMD: ₹25,000 via DD/FDR payable to Controller, Printing & Stationery Department, Haryana
• Delivery: 5 working days post-confirmation; Late delivery charge: 2% per week
• Payment terms: Standard government practice (not explicitly stated in text); ensure alignment with department policy
• Turnover & Experience: Submit annual turnover for 2024-25 and experience certificates for last 2 years
• Sampling & Testing: Submit A4 sample 10 sheets; BIS testing charges borne by bidder; testing per IS 4658-2019
• Quantity variation: Options to increase/decrease up to 25% during contract and currency of contract; delivery time adjusted accordingly
• Location & Logistics: Delivery to Printing & Stationery Department, Haryana Godown, Sector-6, Panchkula
• Warranty/Quality: BIS testing and acceptance criteria govern post-delivery quality
• Security: 2020 Government policy-based security deposit via FDR/CDR terms
• Documentation: CA-certified turnover for 2024-25 and executive order/experience proof