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GEM

Dg Of Defence Estate Tree Guard (V3) Tender India 2025 - Supply Install Testing Commissioning & Training

Bid Publish Date

26-Nov-2025, 12:28 pm

Bid End Date

14-Jan-2026, 11:00 am

Location

HOSHANGABAD , MADHYA PRADESH

Latest Corrigendum Available

Progress

Issue26-Nov-2025, 12:28 pm
Corrigendum10-Jan-2026
AwardPending
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Quantity

100

Bid Type

Two Packet Bid

Tender Overview

The Directorate General of Defence Estate invites bids for Tree Guard (V3) under the Department of Defence in India. The scope includes supply, installation, testing, commissioning of goods and operator training, plus any necessary statutory clearances. The contract contemplates a flexible quantity framework (up to 25% variation during and after award) and delivery timelines linked to the original delivery period, with minimum extensions of 30 days. Bidders must provide a robust service support model, including a dedicated toll-free contact and an escalation matrix, and establish a functional Service Centre within the state of each consignee location within 30 days of award. The contract emphasizes post-warranty service capability and SLAs for timely servicing. Documentation and financial disclosures (as per ATC) are required; a detailed work order history for stationery items may be relevant to eligibility. This tender targets vendors with proven defence-sector exposure, capable of meeting on-site installation, training, and compliance with service commitments.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing, Commissioning, Operator Training, and statutory clearances if required.
  • Delivery flexibility: Optional quantity increase up to 25% during contract period; extension rules tied to original delivery period and increased quantity.
  • Service & Support: Dedicated toll-free number; Escalation Matrix; functional Service Centre in each consignee state or on-site warranty; Centre must be established within 30 days of award; evidence of Centre required for payment.
  • Warranty & SLA: Adequate number of service personnel deployed; timely servicing and defect rectification under SLA.
  • ATC documentation: Tax returns (AY 2022-23 to AY 2024-25), PAN, GST registration & filings, last three financial years turnover & balance sheets, prior work orders for stationery, and a 100 Rs affidavit.

Terms, Conditions & Eligibility

  • EMD: Not specified in available data.
  • Delivery Terms: Delivery period linked to last date of original delivery order; option-driven extensions with minimum 30 days.
  • Payment Terms: Not explicitly stated in data; ATC emphasizes payment post verification of Centre establishment.
  • Documentation: GST registration, PAN, IT returns, turnover/balance sheets, OEM authorizations if applicable, previous stationeries work orders.
  • Warranty/Penalties: SLA-based servicing; penalties/LD not detailed in provided terms.
  • Eligibility: Must demonstrate capability to establish Service Centre within 30 days; defence-sector experience preferred.

Key Specifications

  • Product category: Tree Guard (V3) — procurement for defence estate

  • Quantities: Variation up to 25% during/after contract (not specified in base value)

  • Standards/Compliance: Not specified in data; ensure ISI/ISO not indicated

  • Delivery: From last date of original delivery order; extended time formula applies

  • Warranty/Service: Dedicated engineers, SLA-driven service; on-site/off-site support depending on warranty

  • Installation & Training: Included in scope; operator training to be provided

Terms & Conditions

  • Escalation Matrix for service support must be provided

  • Functional Service Centre in the State of each consignee location; 30 days to establish

  • Delivery period adjustments based on option clause with minimum 30 days extension

Important Clauses

Payment Terms

Payment terms are linked to delivery/completion and Centre establishment; exact schedule not detailed in data

Delivery Schedule

Delivery period commences from last date of original delivery order; 25% quantity variation allowed

Penalties/Liquidated Damages

LD/penalties unspecified in provided information; SLA-based performance penalties implied

Bidder Eligibility

  • Proven capability to supply Defence-estate grade tree guards

  • Demonstrated experience with installation, testing, commissioning, and operator training

  • Valid GST, PAN, and audited financials for last three years; prior related work orders preferred

Past Similar Tenders (Historical Results)

5 found

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Posted: 16 September 2025
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Posted: 31 May 2025
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Posted: 1 June 2025
Closed: 25 June 2025
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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Income Tax Returns (AY 2022-23, 2023-24, 2024-25)

4

Audited Financial Statements / Turnover last three financial years

5

GST Filings for FY 2023-24

6

Work Orders for Stationery Items (previous contracts)

7

Affidavit on Rs 100 stamp (as required by ATC)

8

OEM Authorization (if applicable)

Corrigendum Updates

3 Updates
#1

Update

10-Jan-2026

Extended Deadline

14-Jan-2026, 11:00 am

Opening Date

14-Jan-2026, 11:30 am

#2

Update

17-Dec-2025

Extended Deadline

20-Dec-2025, 9:00 am

Opening Date

20-Dec-2025, 9:30 am

#3

Update

10-Dec-2025

Extended Deadline

15-Dec-2025, 9:00 am

Opening Date

15-Dec-2025, 9:30 am

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the Tree Guard tender in Defence Estate India 2025

Bidders should confirm capability to deliver supply, installation, testing, commissioning, and operator training. Prepare GST, PAN, IT returns (AY 22-23 to 24-25), turnover filings, and prior stationeries work orders. Establish a functional service centre within 30 days of award and provide a toll-free support line with an escalation matrix; ensure compliance with the ATC-listed items.

What documents are required for the Tree Guard V3 procurement in India

Submit GST Registration, PAN, IT returns for AY 22-23 to 24-25, GST filings for FY23-24, last three years turnover/balance sheets, work orders for stationery items, and a Rs 100 affidavit. OEM authorizations may be needed if applicable to demonstrate original equipment sourcing.

What are the delivery terms for the Defence Estate tree guard project

Delivery starts after the last date of the original delivery order. The option clause allows up to 25% quantity variation and corresponding delivery time extensions with a minimum 30 days. If the original period is under 30 days, extension equals the original period.

What service support requirements are specified for this tender

Bidders must provide a dedicated toll-free service contact and a formal escalation matrix. A functional service centre must be established in each consignee state within 30 days of award, with payment conditioned on documentary evidence of operation.

What are the warranty and SLA expectations for the Tree Guard V3 tender

The contractor must deploy adequate technical personnel to attend service requests timely and adhere to service level agreements for warranty period maintenance and defect rectification, as detailed in the bid's SLA clause.

How is the price scope defined for supply and services in this tender

Bid price must cover supply, installation, testing, commissioning, operator training, and any required statutory clearances. The ATC requires inclusion of all cost components; no separate price for service centre setup is specified beyond its evidentiary requirement.

What records demonstrate eligibility for the Tree Guard V3 bid

Eligibility relies on defence-sector experience, GST/PAN compliance, and financial stability evidenced by last three years turnover, balance sheets, and prior related orders. An OEM authorization may strengthen eligibility for sourcing original equipment.

Are there penalties for late delivery or non-compliance in this tender

While explicit LD rates are not disclosed in the provided data, the agreement implies SLA-based penalties for delays and service deficiencies. Ensure alignment with the option clause for delivery extensions and maintain timely servicing during warranty.