PFA Office Southern Railway Chennai Digital Photo Copier Networked Printer Tender 2026

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documentation, technical compliance, and OEM authorizations. Ensure Tamil Nadu service capability with a dedicated office, provide 600 DPI+ print capability, and confirm onsite installation at Park Town, Chennai 600003 with 5-day workweek delivery.

Submit GST registration, PAN, company financials, past project experience certificates for similar photocopier deployments, technical bid detailing SOW compliance, OEM authorization if applicable, and proof of Tamil Nadu service center plus escalation matrix for after-sales support.

Two mono digital copiers with duplex capability, A3 and A4 paper handling, minimum 600 DPI resolution, default black-and-white output, with onsite installation at Southern Railway HQ, Park Town, Chennai, 5-day operation, and combined daily capacity of 8000 pages.

Delivery and installation at Office of the Principal Financial Adviser, Southern Railway HQ, 2nd Floor, GM Building, Park Town, Chennai 600003. Onsite commissioning is included with the scope of two-year service agreement.

Bidder must have a dedicated service office in Tamil Nadu with toll-free support and an escalation matrix. They are responsible for spares, maintenance, cartridges, and insurance for the devices during the two-year contract.

The buyer can adjust contract quantity or duration by up to 25% at contract issue and again up to 25% during execution, requiring supplier acceptance of revised quantities or durations.

The machines operate 5 days per week with a combined capacity of 8000 pages per day, totaling approximately 96,000 pages per year for both units.

No operator is required; the contract specifies operator-free operation with paper provided by the railway and the supplier handling all maintenance and consumables.