Northern Coalfields Limited Bearings & Mechanical Components Tender Sonbhadra Uttar Pradesh 2026 – 9021436 Estimated Value and BIS/Cert Requirements

Tender Overview

Northern Coalfields Limited invites bids for the supply of an extensive range of mechanical components, including bearing sleeves, washers, bolts, adapters, seals, relays and related items. The procurement is focused on a goods-only supply contract with an estimated value of ₹9,021,436 for delivery to Sonbhadra, Uttar Pradesh. The 54-item BoQ indicates a broad catalog of fasteners, brackets, gaskets, hoses, connectors and related assemblies. The order includes potential quantity adjustments up to ±25% and a flexible delivery timeline tied to original/extended delivery periods. Bidders should prepare for OEM certificates and BIS/type-test documentation as part of the bid package, with MSE preferences applicable if criteria are met.

Technical Specifications & Requirements

• Scope of supply: Only supply of Goods across 54 listed items
• Product categories include: bearing sleeves, washers, thrust washers, bolts, adapters, connectors, seals, hoses, brackets, guards, spacers, relay assemblies, wiring harnesses, valves, tubes, gaskets, dowel pins, plates, and related fittings
• Delivery location: Sonbhadra, Uttar Pradesh (231205) with consignment-stage acceptance per vendor terms
• Certifications: bidders must upload BIS licence, type-test certificates, and other prescribed approvals aligned to product specifications
• Documentation: mandatory supplier certifications and OEM authorizations as required by bid terms
• Price scope: bid price to include all costs for the listed goods; quantity variations allowed up to 25%
• Warranty: warranty period aligned to product specifications from final acceptance date
• EMD: not disclosed in data; bidders must follow ATC requirements for bid validity and security
• Special clauses: option to extend delivery time and quantities as per Purchase Preference rules for MSEs
• Overall emphasis: compliance with standard manufacturing certificates and product-specific certifications is essential

Terms, Conditions & Eligibility

• Delivery/option clause: quantity may be increased or decreased by up to 25% at contract award and during currency with extended delivery time calculated as (additional quantity/original quantity) × original period, minimum 30 days
• Scope: bid price encompasses all costs for supply of goods; no services included
• Purchase preference: MSEs eligible if manufacturer of offered goods; price matching within L-1+15% margin may apply for 25% of contract value
• Certificates: required BIS licence, type tests, approvals; upload with bid; non-upload leads to rejection
• Warranty: as per product specifications from date of final acceptance or post-installation testing
• Documentation: bidders must provide GST, PAN, experience, financials, and OEM authorizations per T&C
• Compliance: all relevant tender documentation, ATC, and corrigenda must be adhered to; bidders must meet eligibility criteria and provide required documents