Panchayati Raj Department Bihar Potable Water Purification System Ionization Based Tender Saharsa 2026
Progress
Key Highlights
- • Mandatory pre-bid meeting date and venue
- • 25% quantity variation right during contract
- • Civil work, installation, and 3-year maintenance included
- • Local service centre requirement in DHQ for maintenance
- • Ionization-based potable water purification system category
- • Delivery period structure with minimum 30 days extension rule
- • Buyer reserve rights to edit or cancel bid
Tender Overview
The Panchayati Raj Department, Bihar invites bids for a Potable Water Purification System (Ionization Based) to be deployed in SAHARSA, BIHAR 852106. The tender scope covers procurement of the purification system, with a potential quantity adjustment up to 25%, and execution including installation, civil works, and 3-year maintenance. A mandatory pre-bid meeting is scheduled for 07-09-2026 at 11:00 AM at the Panchayat Office Biratpur. Bidders must ensure a local service centre is established in the DHQ district for maintenance. All costs are included in the bid estimate. The tender emphasizes quality and timely delivery under the option clause, with the purchaser reserving rights to edit or cancel tender terms.
Technical Specifications & Requirements
- Category: Potable Water Purification System DE - Ionization Based; no detailed technical specs are provided in the data.
- Civil works and installation: bidders must include foundation work and related civil tasks in the bid, as per buyer instructions.
- Maintenance: up to 3 years, with on-site service support.
- Service facility: must have a service centre in the Buyer location district headquarter (DHQ) for maintenance.
- Delivery & scheduling: extension rules apply under the option clause; delivery timelines tie to the last date of the original delivery order with minimum 30 days for any extension.
- BID inclusions: all items to be provided in good quality; pre-bid participation is mandatory.
- Other: no BOQ items are listed; bidders should plan for integrated supply and installation.
Terms, Conditions & Eligibility
- EMD and exact payment terms are not specified in the data.
- Option Clause: quantity may increase or decrease by up to 25% during contract.
- Delivery periods: calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
- Pre-bid meeting: mandatory on 07-09-2026 at 11 AM.
- The Purchaser reserves the right to edit or cancel the bid.
- Civil works and maintenance obligations are included in the bid scope; bidder must ensure all items are supplied in good quality.
Key Specifications
-
Product/service names: Potable Water Purification System, Ionization Based
-
Estimated value: Not specified
-
Quantity: Not specified, subject to 25% option clause
-
Experience requirements: Not specified in data
-
Quality/compliance terms: Not specified; service centre requirement implied
-
Delivery requirements: Based on original delivery period with 30-day minimum extension
-
Warranty/AMC: Not explicitly stated; maintenance up to 3 years
Terms & Conditions
-
Delivery quantity may vary by up to 25% during contract
-
Mandatory civil work and 3-year maintenance included
-
Mandatory pre-bid meeting on 07-09-2026 at 11 AM
-
Service centre must be located in the Buyer’s DHQ district
-
Bid terms may be edited or canceled by the Buyer
Important Clauses
Payment Terms
Not specified in data; bidders should verify at pre-bid or tender documents
Delivery Schedule
Delivery period starts from the last date of the original delivery order; minimum extension 30 days; option clause may extend time proportionally
Penalties/Liquidated Damages
Not specified in data; refer to Buyer Added Terms and Conditions at bid submission
Bidder Eligibility
-
Ability to perform installation and civil work for potable water systems
-
Presence of a service centre in the Buyer’s DHQ for maintenance
-
Compliance with mandatory pre-bid meeting and submission requirements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Potable Water Purification System DE - Ionization Based (Q3)
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Saharsa
Delivery Pincodes
852217
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Suresh Ram | 852217,Ward No.- 12 Paita, Biratpur , Sonbarsa , Saharsa, Bihar, 852217 | Saharsa | Bihar | 852217 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9847036.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
10
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Required Documents
GST registration certificate
PAN card
Experience certificates in water treatment/ionization systems
Financial statements for last 2-3 years
EMD/Security deposit documentation
Technical bid documents demonstrating capability for installation and civil works
OEM authorizations or agency certificates (if applicable)
Proof of service centre in Buyer location DHQ
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for potable water purification system tender in Saharsa?
Bidders must participate in the mandatory pre-bid meeting on 07-09-2026 at 11:00 AM, submit a service centre proof in the DHQ, and provide installation plus 3-year maintenance proposals. Ensure capability for civil works included in the bid, and prepare all standard bid documents such as GST, PAN, and financial statements.
What documents are required for the water purification tender submission in Bihar?
Submit GST registration, PAN card, up-to-date financial statements, experience certificates for water treatment projects, EMD documentation, OEM authorizations if applicable, and proof of a local service centre in the Buyer’s DHQ for maintenance duties.
What are the delivery and extension terms for this ionization system tender?
Delivery begins after the original delivery order; if quantity is increased, extension time is calculated as (additional/original) × original period, with a minimum of 30 days. The Purchaser may extend delivery up to the original period during option fulfillment.
What maintenance commitments are expected for the water purification system bid?
Maintenance obligations extend up to 3 years, requiring on-site service and support, with the bidder maintaining a service centre in the DHQ district for timely repairs and replacements as per buyer instructions.
What are the qualification requirements for bidders in this Bihar tender?
Bidders should demonstrate capability for installation, civil works, and long-term maintenance; provide experience certificates in similar water treatment projects, possess GST and PAN, and prove a local service centre in the DHQ for maintenance support.
What is the scope of the option clause for quantity variation?
The Purchaser may alter bid quantity by up to 25% during contract and up to the extended delivery period; the price remains at contracted rates, with delivery calculated using the specified formula and a minimum extension of 30 days.
When is the mandatory pre-bid meeting for the Bihar water system tender?
The pre-bid meeting is scheduled for 07-09-2026 at 11:00 AM at the Panchayat Office Biratpur; attendance is mandatory for all bidders and is the opportunity to clarify installation, civil work, and maintenance requirements.
Are there any ISI or IS 550 standards specified for this tender?
The tender data does not specify precise standards; bidders should verify during pre-bid or in official terms, and prepare to align with any IS 550 or related standards if invoked in subsequent documents or amendments.