IIT Delhi Data Acquisition System for Vibration Monitoring Tender 2026 West Delhi ISI/ISO Standards
Progress
Key Highlights
- • Critical: 25% quantity variation allowed during contract; delivery period scales with extended quantity
- • Critical: Must attach ink-signed Manufacturer’s Authorization Form (MAF) specific to tender
- • Critical: Minimum 1 similar government/academic implementation in last 3 years
- • Critical: Establish Functional Service Centre within 30 days if not existing
- • Critical: Dedicated toll-free service number and escalation matrix required
- • Critical: Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if any
- • Critical: Taxes included in Basic Rate; no separate toll taxes/duties payable by Buyer
- • Critical: No BOQ items; emphasis on compliance with ATC and MAf terms
Tender Overview
This tender from the Indian Institute Of Technology (IIT) in West Delhi seeks a Data Acquisition System for Vibration Monitoring using accelerometers. Although the BOQ shows zero items, the bid must cover supply, installation, testing, commissioning, and operator training. The scope includes providing statutory clearances if any. The buyer reserves a 25% quantity swing at contract placement and during the currency, with delivery time adjustments explained. A dedicated service center requirement and toll-free service support are explicit. The project location is West Delhi, Delhi and the procurement targets a government-recognized academic/R&D environment. The absence of concrete BOQ values or start dates places emphasis on compliance with ATC and MAf terms. Unique clauses include option-based quantity variation and mandatory post-award service infrastructure.
Technical Specifications & Requirements
- No technical specifications are published in the BOQ. However, bidders must attach a valid, ink-signed Manufacturer’s Authorization Form (MAF) and demonstrate past performance. At least one similar equipment supply and commissioning at a government-recognized academic institution or R&D lab in the last three years is required. The supplier must establish a functional service center within 30 days of award if not already present. A toll-free service line and escalation matrix are mandatory. The bid must include scope covering supply, installation, testing, commissioning, and operator training, with compliance to all applicable taxes included in the basic bid price. The contract may require on-site or carry-in warranty depending on the product.
Terms, Conditions & Eligibility
- EMD amount not specified in the data; bidders must confirm applicable security deposit requirements.
- Quantity may increase up to 25% of the bid quantity at the time of award or during the contract period, with delivery timelines adjusted as per the option clause (minimum 30 days).
- Service center availability in the state of each consignee location is required; establishment within 30 days of award if absent.
- Payment terms: basic bid price includes all cost components; no separate tax/duty payments beyond quoted rates.
- Bidder must provide MAf, prior-government/academic project experience, and compliance with IIT Delhi Applied Mechanics department ATC terms.
- Warranty/AMC details are to be specified by the bidder and aligned with contractual terms.
Key Specifications
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Product/service: Data Acquisition System for Vibration Monitoring using Accelerometers
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Estimated scope: Supply, Installation, Testing, Commissioning, Operator Training
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Standards/certifications: Not specified in tender data; must cite applicable standards in bid
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Delivery: 30-day service center establishment window if not present
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Warranty/AMC: To be defined by bidder within ATC terms
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Experience: At least one similar government/academic deployment in last 3 years
Terms & Conditions
-
Option clause allows ±25% quantity change with adjusted delivery timelines
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Mandatory MAf attached and proof of past government/academic experience
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Functional Service Centre required in each consignee state or established within 30 days
-
Toll-free service support and escalation matrix must be provided
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All taxes/duties integrated into Basic Rate; no extra tax payments by Buyer
Important Clauses
Payment Terms
Basic rate to include all costs; no separate tax payments; schedule to be finalized in contract
Delivery Schedule
Delivery window linked to option clause; increased quantity affects delivery time with minimum 30 days
Penalties/Liquidated Damages
LD provisions to be defined in final contract; ensure compliance with delivery commitments
Bidder Eligibility
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Must attach ink-signed MAf specific to this tender
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Proven experience delivering similar equipment to government/academic institutions within last 3 years
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Functional Service Centre in the state of consignee or plan to establish within 30 days of award
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Data Acquisition System for Vibration Monitoring Using Accelerometers
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
15
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
South
Delivery Pincodes
110016
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajdip Nayek | 110016,Applied Mechanics Department, IIT Delhi Hauz Khas | South | Delhi | 110016 | 1 | 90 | - |
Authority Records
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Documents 4
GeM-Bidding-9692934.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
27
Required Documents
Ink-signed Manufacturer’s Authorization Form (MAF) specific to this tender
Past performance certificates for at least one similar equipment supply and commissioning in last 3 years
Proof of Government/academic institution projects (supporting documentation)
Documentation showing Functional Service Centre availability or plan to establish within 30 days of award
GST registration certificate and PAN card
Technical bid documents and OEM authorizations (if applicable)
Financial statements supporting capability to meet contract value
Escalation matrix and dedicated toll-free service contact details
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for IIT Delhi vibration monitoring data acquisition tender in West Delhi 2026
To bid, bidders must submit an ink-signed Manufacturer’s Authorization Form (MAF) specific to this tender, along with past performance certificates for at least one similar government/academic deployment in the last 3 years. Include GST, PAN, and financials, plus a plan for a functional service center within 30 days of award. The bid should cover supply, installation, testing, commissioning, and operator training.
What documents are required for the IIT Delhi data acquisition equipment tender in Delhi
Required documents include MAf, past performance certificates, government/academic project proof, service center plan or evidence, GST certificate, PAN, OEM authorizations, financial statements, and technical bid documents. Also provide escalation matrix and toll-free service contact details as part of the service commitment.
What are the delivery terms for the IIT Delhi accelerometer data system tender
Delivery terms follow the option clause allowing up to 25% quantity variation. The delivery period scales with added quantity and starts from the original delivery date, with a minimum of 30 days for extended delivery. A dedicated service center must be established within 30 days if absent.
Which standards or certifications are required for the vibration monitoring system bid
Tender requires demonstration of compliance with applicable standards via bid documents; however, explicit standards are not listed. Bidders should reference relevant quality and safety standards (e.g., IS or ISO) in their technical proposal and provide certifications in MAf and past performance.
What is the scope of supply for the IIT Delhi data acquisition project
Scope includes supply, installation, testing, commissioning, and operator training. It may also include statutory clearances if applicable, and ensuring the system integrates with accelerometers for vibration monitoring. All costs must be included in the bid price; no separate tax payments are expected by the buyer.
When should the service center be established for this tender
If no functional service center exists in the consignee state, bidders must establish one within 30 days of award. Documentary evidence of the service center must be submitted, and payment may be released after verification of setup readiness.
What is the eligibility for prior supply experience in government labs
Bidders must demonstrate at least one prior installation and commissioning of similar equipment at a government-recognized academic institution or R&D lab within the last three years from tender publication, with documented performance and client reference.
What are the key financial requirements for the IIT Delhi bid
The bid must include financial statements validating capacity to execute the contract; EMD/tender security is required as per standard government practice, though the exact amount is not specified in this data. All costs should be included in the Basic Rate; no separate toll taxes or duties payable by the Buyer.