Hindustan Petroleum Corporation Ltd Closed Loop Sampling Systems Tender Visakhapatnam Andhra Pradesh 2026
Bid Publish Date
14-Aug-2026, 6:08 pm
Bid End Date
01-Sep-2026, 2:00 pm
Location
Progress
Tender Overview
Organization: Hindustan Petroleum Corporation Limited (HPCL), Visakhapatnam, Andhra Pradesh. Procurement: Supply, Installation & Commissioning of closed loop sampling systems, including operator training and statutory clearances if required. Location: Visakhapatnam, 530001. Scope: End-to-end provision from supply through commissioning; training of operators included. Financials: Estimated value not disclosed; EMD not disclosed. Key differentiator: Mandatory integrity pact, MSE purchase preference provisions, and ATC compliance. Unique aspects: Option clause allows ±25% quantity variation during and after contract; delivery timing linked to original and extended delivery periods.
Technical Specifications & Requirements
- No BOQ items available; no explicit technical specs published in the tender data.
- Scope explicitly includes: Supply, Installation, Testing, Commissioning of closed loop sampling systems, plus operator training and provision of statutory clearances if any.
- Terms reference integrity pact and at least basic compliance with organization-specific ATC.
- Mandatory inclusions: Ongoing compliance with option quantity adjustments (up to 25%), delivery timelines anchored to last date of the original delivery order, and extended periods as applicable.
- All bidders must consider the integration risk with HPCL systems and provide comprehensive after-sales support via service coverage during warranty/AMC as implied by scope.
Terms, Conditions & Eligibility
- Integrity Pact: Upload signed copy as per HPCL policy.
- Purchase Preference: MSEs may receive preference per policy; bidders must be manufacturer for goods, or service provider for services.
- Scope: Bid price to include all costs for supply, installation, testing, commissioning, and operator training; statutory clearances if any.
- Quantity/Delivery: Option to increase up to 25% of bid quantity; delivery period rules defined relative to original delivery date; extended time rules apply.
- ATC: Compliance with buyer-uploaded ATC document.
- Documentation: Standard submission requirements to be adhered to; no BOQ data available.
Key Specifications
-
Product/Service: Closed loop sampling systems
-
Scope: Supply, Installation, Testing, Commissioning and Operator Training
-
Standards: Not specified in tender data
-
Delivery: Based on original delivery order date with extension rules
-
Warranty/AMC: Not explicitly stated; implied via scope of commissioning and training
-
Brand/OEM: Not specified
-
Testing/Quality: Not specified
Terms & Conditions
-
Integrity Pact compliance required for bid submission
-
MSE purchase preference terms apply with manufacturer/service provider requirements
-
Quantity may be increased up to 25% and delivery time adjusted accordingly
Important Clauses
Payment Terms
Not disclosed in tender data
Delivery Schedule
Delivery period starts from last date of original delivery order; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not disclosed in tender data
Bidder Eligibility
-
Manufacturer status for goods or service provider status for services to claim MSE purchase preference
-
Compliance with integrity pact as per HPCL policy
-
Ability to supply, install, test, commission and train operators for closed loop sampling systems
Tender Data
Bid Details
Quantity
2
Category
Supply of Closed loop sampling systems
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Supply of Closed loop sampling systems , Installation & Commissioning
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
18
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
112
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pennam V G Santosh Raja | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 1 | 112 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9758648.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
01-Sep-2026, 8:30 am
Opening Date
01-Sep-2026, 9:00 am
Categories
6
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD/Security deposit documents
Technical bid documents
OEM authorizations (if applicable)
Signed Integrity Pact
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL closed loop sampling system tender Visakhapatnam 2026?
Bidders must submit GST, PAN, experience proofs, financial statements, EMD, technical bid and OEM authorizations along with a signed Integrity Pact. The scope covers supply, installation, testing, commissioning and operator training. Ensure ATC compliance and potential quantity adjustments up to 25%.
What are the eligibility criteria for HPCL sampling system procurement Visakhapatnam?
Eligibility requires manufacturer status for goods or service provider status for services to access MSE purchase preference. Also, bidders must demonstrate prior experience in similar closed loop sampling systems and provide necessary certifications and financial documentation per HPCL terms.
Which documents are mandatory for HPCL bid submission in Andhra Pradesh?
Mandatory documents include GST certificate, PAN card, experience certificates, financial statements, EMD or security deposit, technical bid, OEM authorizations if applicable, and a signed Integrity Pact as per HPCL policy, with ATC adherence.
What is the delivery mechanism for HPCL Visakhapatnam sampling system contract?
Delivery is tied to the original delivery order date; option to increase quantity up to 25% during contract with extended delivery periods calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What standards or certifications are required for the HPCL tender?
The tender data does not specify particular standards; bidders should ensure ATC compliance and any OEM-related certification when applicable. Integrity Pact is mandatory, and ISI/ISO considerations should be clarified during bid submission.
How does MSE purchase preference apply to this HPCL bid?
MSE preference applies if the bidder is the manufacturer for goods or service provider for services. If L-1 is not an MSE, an MSE bidder within 15% of L-1 may be given opportunity to match the price for 100% contract value, per policy.
What scope of work is included in the HPCL project Visakhapatnam?
Scope includes supply, installation, testing, commissioning of closed loop sampling systems, plus operator training and provision of required statutory clearances. Ensure comprehensive after-sales support as implied by the contract’s execution and commissioning requirements.