Indian Army Printer Components Tender 2025 – ISO 9001 BIS Type Test Standards for Canon Epson Parts Procurement
Indian Army
AMBALA, HARYANA
Posted:
29 November 2025
Closed:
9 December 2025
GEM
Categories
4
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for multiple printer-related components including PRINTER HEAD, MAINTENANCE BOX, PRESSURE ROLLER, TEFLON SLEEVE, and TEFLON GEL at the Senapati, Manipur location (795007). The procurement comprises 5 items within one contract, with quantity flexibility of up to 25% more or less based on the purchaser’s needs. Bidders should be prepared to supply samples for quality verification and adhere to OEM and GST requirements. The geographic focus is Manipur, and the scope centers on maintenance and replacement consumables for printing equipment used by the Indian Army.
Key differentiators include the option to adjust order quantity mid-contract and the need to align with OEM standards, ensuring compatibility with existing print systems while meeting the specified supply timeline and quality expectations. This tender requires careful adherence to added terms and the submission of required compliance documents as part of the bid package.
Technical Specifications & Requirements
No formal specifications are provided within the tender data. However, the listed product categories imply a focus on authentic OEM-grade components compatible with military printing systems:
- Categories: PRINTER HEAD, MAINTENANCE BOX, PRESSURE ROLLER, TEFLON SLEEVE, TEFLON GEL
- Quantity/BOQ: 5 items; exact quantities not disclosed
- Quality/Compliance: OEM certification; GST registration; sample submission for item quality verification
- Delivery & Compliance: Option clause allowing ±25% quantity variation; delivery schedule linked to original delivery order dates; adherence to contract rates for extended periods
- Submission Evidence: GST certificate, OEM certificate, sample items, and quality conformity checks
Terms, Conditions & Eligibility
- EMD/Deposit: Not disclosed in the data; bidders must align with standard government EMD practices
- Delivery Terms: Delivery period tied to the original delivery order; additional time per option clause follows a defined formula
- Payment Terms: Not detailed; bidders should prepare for typical government payment cycles post-delivery
- Documents: GST CERTIFICATE, OEM CERTIFICATE, SKU samples for QUALITY CHECK, and standard bid documents
- Warranty/Support: Not specified; sampling and OEM-backed items imply post-purchase support expectations
- Notes: Compliance with Buyer Added Terms and ATC clauses is mandatory; quantity adjustments permitted up to 25% during or after contract initiation
Key Specifications
-
- Product categories: PRINTER HEAD, MAINTENANCE BOX, PRESSURE ROLLER, TEFLON SLEEVE, TEFLON GEL
-
- Quantity (BOQ): 5 items total; exact numbers not disclosed
-
- Standards/Certification: OEM certificate required, GST registration
-
- Quality evidence: Bidder to provide a sample of items for inspection at unit location
-
- Delivery terms: Option clause allowing ±25% quantity variation; delivery timelines anchored to original delivery order dates
Terms & Conditions
-
Option clause permits quantity variation up to 25% during/after contract with rates fixed
-
Delivery period calculations follow original delivery period with minimum 30 days extension
-
GST and OEM certificates mandatory; samples required for quality verification
Important Clauses
Payment Terms
Not explicitly stated; bidders should anticipate standard government payment terms post-delivery and acceptance
Delivery Schedule
Delivery begins from the last date of original delivery order; extended time follows (quantity change formula) with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should assume standard LD provisions associated with delivery delays
Bidder Eligibility
-
GST registration valid in India
-
OEM certification from original manufacturer for supplied items
-
Ability to supply samples for quality verification and comply with ATC clauses
Documents 4
GeM-Bidding-9014448.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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GEM
Indian Army Printer Head & Ink System Tender Kupwara Jammu & Kashmir 2025 ISO/IS 550 Standards
Indian Army
KUPWARA, JAMMU & KASHMIR
Posted:
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Closed:
26 December 2025
GEM
TEFLON SLEEVE 1606,PRESSURE ROLLER 1606,PRINTER HEAD HP GT 5810 BK,PRINTER HEAD HP GT 5810 CMY,ENCO
Indian Army
JAMMU, JAMMU & KASHMIR
Posted:
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Closed:
25 January 2025
GEM
Tender Results
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Bill of Quantities (BOQ)
5 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | PRINTER HEAD | PRINTER HEAD | 2 | nos | consignee210cts | 30 |
| 2 | MAINTENANCE BOX | MAINTENANCE BOX | 1 | nos | consignee210cts | 30 |
| 3 | PRESSURE ROLLER | PRESSURE ROLLER | 1 | nos | consignee210cts | 30 |
| 4 | TEFLON SLEEVE | TEFLON SLEEVE | 1 | nos | consignee210cts | 30 |
| 5 | TEFLON GEL | TEFLON GEL | 1 | nos | consignee210cts | 30 |
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Historical Data
Required Documents
1
GST certificate
2
OEM certificate
3
Sample items for quality verification (as per requirements)
4
Standard bidder submission documents (commercial bid, technical bid)
5
Any additional OEM authorization documents
6
Compliance certificates and product conformity documents
Frequently Asked Questions
Key insights about MANIPUR tender market
How to bid for printer head and maintenance parts tender in Manipur 2026
Bidders must submit GST registration, OEM certificate, and item samples for quality verification. Ensure compliance with the option clause allowing ±25% quantity variation and provide standard bid documents. Prepare to meet sample submission deadlines and ensure OEM conformity for all five item categories.
What documents are required for Indian Army printer components procurement
Required documents include GST certificate, OEM certificate, supplier samples for quality check, technical and financial bid proposals, and any OEM authorization letters. Ensure all documents are current and reflect the exact item categories: printer head, maintenance box, pressure roller, teflon sleeve, and teflon gel.
What are the technical specifications for the TeFLON sleeve and gel
No explicit numeric specs are provided; suppliers must provide OEM-certified teflon sleeve and teflon gel compatible with existing printer heads. Submissions should include conformity certificates, material data sheets, and samples for acceptance testing at the unit location.
When is the delivery window for quantity variation under the option clause
Delivery date calculations start from the last date of the original delivery order. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extended periods may be approved up to the original delivery period.
What is required for OEM certification and why necessary
An OEM certificate from the original equipment manufacturer is mandatory to prove authenticity and compatibility with Indian Army equipment. This ensures warranty validity and post-sale service. Include certificate copy with the bid and ensure items are OEM-grade for all five categories.
What are the key eligibility criteria for this procurement
Eligibility includes GST registration, OEM certification, ability to provide item samples for quality checks, and compliance with buyer ATCs. Bidders should be prepared to meet quantity variation terms and align pricing with contracted rates over the extended delivery period.
How to confirm if the five items are sample-verified
Submit representative samples for all five categories: printer head, maintenance box, pressure roller, teflon sleeve, teflon gel. Each sample must be traceable to OEM documentation, with conformity certificates and material specifications demonstrating compatibility with field equipment.
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Documents 4
GeM-Bidding-9014448.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS