Satyajit Ray Film And Television Institute Security Services Tender Maharashtra 2026 IS 550 Compliant
Bid Publish Date
01-Sep-2026, 10:10 pm
Bid End Date
23-Sep-2026, 3:00 pm
EMD
₹51,789
Value
₹25,89,453
Progress
Tender Overview
The Satyajit Ray Film And Television Institute, operating under the Ministry Of Information And Broadcasting, invites bids for a service and support procurement with an estimated value of ₹2,589,453.00 and EMD ₹51,789. The tender includes a 25% quantity variation clause at contract award and during the currency, with delivery timelines anchored to the original delivery period. A dedicated toll-free support line and an escalation matrix must be provided by the bidder or OEM. The BOQ lists 5 items, though individual item specifications are not disclosed in the provided data. This bid appears to cover ongoing service and maintenance provisions aligned to the institute’s security or facility service needs. Bidders should prepare for option-based quantity adjustments and post-award delivery planning. This tender is posted by a government-affiliated film institute seeking reliable service partners.
Technical Specifications & Requirements
- EMD: ₹51,789 (to be submitted as part of bid).
- Estimated value: ₹2,589,453.00.
- Option clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; extended delivery time calculated as (additional time = (increased quantity/original quantity) × original delivery period) with a minimum of 30 days.
- Delivery terms: Delivery period commences from the last date of original delivery order; extended periods follow the same rate; minimum 30 days when extended.
- Support requirements: Dedicated toll-free service number; Escalation Matrix for service support.
- BoQ: 5 items; specific item details not provided in the data.
- ATC doc: Buyer uploaded ATC document (viewable by bidders).
Terms, Conditions & Eligibility
- Right to vary quantity: up to 25% during contract and currency.
- Service & Support obligation: bidder or OEM must provide a dedicated toll-free support line and escalation matrix.
- ATC compliance: bidders must review the attached ATC document; ensure adherence to terms therein.
- BOQ ambiguity: 5 items exist but lack explicit unit/quantity data in the provided dataset; bidders should seek clarification during tender brief.
- Compliance with general government procurement norms and timely delivery is expected; ensure readiness for post-award delivery and after-sales support.
Key Specifications
-
- EMD: ₹51,789 to be submitted with bid
-
- Estimated value: ₹2,589,453.00
-
- Option clause: +/− 25% quantity variation at placement and during currency
-
- Delivery period rule: Based on original delivery order; extended Time = (increased/original) × original period; minimum 30 days
-
- Service requirement: Dedicated toll-free telephone support; Escalation Matrix for service support
-
- BOQ: 5 items listed; explicit item specs not provided in tender excerpt
Terms & Conditions
-
Option Clause allows ±25% quantity variation at contract and during currency
-
Dedicated toll-free service line and escalation matrix required
-
EMD amount and estimated contract value clearly defined
Important Clauses
Payment Terms
Not specified in provided data; bidders should verify ATC terms and standard government payment cycles during bid submission
Delivery Schedule
Delivery timeline linked to the last date of original delivery order; extended periods follow calculation formula with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; check ATC for LD/penalty provisions and performance bonds
Bidder Eligibility
-
Organization must be able to provide dedicated toll-free service support
-
Experience in similar service contracts with traceable references
-
Compliance with IS/ISO-related procurement norms as applicable to government bids
Tender Data
Bid Details
Quantity
22
Category
FD
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
100
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
FD , CS , TM , IN , OT
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
36
Pre-Bid & Qualification
Pre-Bid Date
07-09-2026 15:00:00
Pre-Bid Venue
Satyajit Ray Film and Television Institute, Conference Room of Animation Building, Ground Floor,E.M Bypass Road, Kolkata-700094
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700094
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Santanu BasuMullick | 700094,Satyajit Ray Film and Television Institute,E.M. Bypass Road P.O-Panchasayar,Kolkata- 700094,Monday to Friday 9:30 Am to 6 PM. | Kolkata | West Bengal | 700094 | 18 | 45 | - |
Authority Records
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Documents 5
GeM-Bidding-9834070.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
FD
Support Pack for Cisco Switch
CS
Project Documentation and Report
TM
Addditional Requirement
IN
Cisco Smart Account Creation
OT
Others
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | FD | Support Pack for Cisco Switch | 18 | nos | smmrsrfti | 45 | |
| 2 | CS | Project Documentation and Report | 1 | ls | smmrsrfti | 45 | |
| 3 | TM | Addditional Requirement | 1 | ls | smmrsrfti | 45 | |
| 4 | IN | Cisco Smart Account Creation | 1 | ls | smmrsrfti | 45 | |
| 5 | OT | Others | 1 | ls | smmrsrfti | 45 |
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Required Documents
GST registration certificate
PAN card
Experience certificates (similar service contracts)
Financial statements for last 2-3 years
EMD submission proof (DD/online payment receipt)
Technical bid documents and compliance statement
OEM authorizations (if applicable) and service/support contact details
Escalation matrix and dedicated toll-free support commitments
Frequently Asked Questions
How to bid for the Satyajit Ray Film and Television Institute tender in Maharashtra 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹51,789, and technical bid with OEM authorizations if applicable; ensure dedicated toll-free support and an escalation matrix, plus review the ATC document for clause-specific obligations and post-award delivery plans.
What documents are required for the ministry information tender in Maharashtra?
Required documents include GST registration, PAN card, last 2-3 years financials, experience certificates for similar contracts, EMD proof, technical bid and compliance statement, and OEM authorization if needed; submit service support contact details and escalation matrix as part of bid.
What are the delivery and quantity variation terms for this tender?
The buyer may increase or decrease quantity up to 25% at contract award and during the contract; delivery period starts from the last date of the original delivery order, with extended time calculated as (increased quantity/original quantity) × original period, minimum 30 days.
Which organization and location are associated with this procurement?
Organization: Satyajit Ray Film And Television Institute; Ministry of Information and Broadcasting; location data not fully disclosed in the excerpt, knowledge of Maharashtra region is common for related tenders.
What are the essential support requirements for bidders in this tender?
Bidder or OEM must provide a dedicated toll-free service number and a formal escalation matrix for service support; ensure timely response and post-sale assistance as part of contract obligations.