District Administration Malappuram Entry and Mid Level Desktop Computer Procurement Kerala 2026
Bid Publish Date
13-Feb-2026, 2:03 pm
Bid End Date
23-Feb-2026, 3:00 pm
Location
Progress
Key Highlights
- • Industrial OEM warranty requirement with on-site service
- • 25% quantity variation right during and after contract award
- • Factory pre-loaded desktop OS requirement for all units
- • Clear RAM and storage configuration expectations (SSD/HDD details)
- • Monitor availability and screen size specifications to be confirmed
- • No BOQ items available; look for standard desktop configurations
- • Location-specific procurement by District Administration Malappuram, Kerala
Tender Overview
The procurement is for entry and mid level desktop computers under the District Administration Malappuram, Revenue Department Kerala, located in MALAPPURAM, KERALA (673314). The tender focuses on a complete desktop computer package with processors, factory pre-loaded OS, RAM capacity, storage options (SSD/HDD), monitor availability, screen size, and maximum resolution, plus on-site OEM warranty. The BOQ shows zero items listed, and the estimated contract value is not disclosed. A key differentiator is the governing quantity variation clause, allowing up to 25% increase/decrease in bid quantity and extension of delivery timelines based on the original delivery period, at contracted rates. The lack of BOQ items suggests a framework for supplier capability in standard desktop configurations aligned to government procurement needs.
Technical Specifications & Requirements
- Category: PROCESSOR, COMPUTER TYPE, PROCESSOR NUMBER
- Operating System: Factory Pre-loaded Operating System by Desktop OEM
- Memory (RAM): RAM Size in GB (capacity to be installed in the system)
- Storage: Type of Storage Installed with the System; SSD capacity (in GB); HDD capacity (in GB)
- Monitor: Availability of Monitor; Screen Size (in cm); Maximum Resolution (Pixels)
- Warranty: On Site OEM Warranty (in years)
- Delivery Terms: Optional quantity variation up to 25%; delivery period adjustments pegged to the original delivery period with a minimum 30 days
- This tender emphasizes hardware compatibility for government desktops, with emphasis on OS licensing, storage mix (SSD/HDD), and monitor inclusion
Terms, Conditions & Eligibility
- EMD / Security: Not specified in data; ensure confirmation in final tender documents
- Delivery: Delivery period may extend based on option clause; initial delivery schedule aligns to contract terms
- Payment Terms: Not disclosed; bidders should await formal terms in tender documents
- Documentation: Prepare standard GST, PAN, experience certificates, financial statements, OEM authorizations (if applicable), and technical bid submissions
- Warranty: On-site OEM warranty commitment required, duration to be defined in the final terms
Key Specifications
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Extract 3-5 key technical requirements. If detailed specs unavailable, extract from:
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- Product/service names and categories
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- Quantities, capacities, or volumes mentioned
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- EMD amount or estimated value (indicates scope)
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- Experience requirements (years, similar projects)
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- Quality/compliance terms from conditions
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DO NOT write 'Not specified in tender data' - extract SOMETHING useful
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Example: 'Repair & overhauling service: estimated ₹200,000 scope'
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Example: 'Service contract with 25% quantity adjustment flexibility'
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Example: 'Government medical equipment maintenance capability required'
Terms & Conditions
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Key Term 1: Important condition or requirement
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Key Term 2: Important condition or requirement
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Key Term 3: Important condition or requirement
Important Clauses
Payment Terms
Brief description of payment conditions
Delivery Schedule
Brief description of delivery requirements
Penalties/Liquidated Damages
Brief description of penalty clauses if any
Bidder Eligibility
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Eligibility criterion 1
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Eligibility criterion 2
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Eligibility criterion 3
Tender Data
Bid Details
Quantity
16
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Authority Records
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Documents 3
GeM-Bidding-8981382.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
Extract BIDDER SUBMISSION documents from Terms and Conditions ONLY
Include: GST certificate, PAN card, Experience certificates, Financial statements, EMD documents, Technical bid documents, OEM authorizations, etc.
Each document should be what bidders must SUBMIT to participate
List actual submission requirements from the terms and conditions
If terms don't clearly specify documents, provide common tender requirements
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Linux |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD Plus HDD@5400 RPM |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 1000, 2000 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87"), 53.1 - 58 (20.91" - 22.83") |
| Monitor | Maximum Resolution (Pixels) | 1920 x 1080 (Full HD) |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for desktop procurement tender in Malappuram?
Bidders should submit GST, PAN, experience certificates, financial statements, and EMD. Ensure OS is factory pre-loaded and confirm RAM/SSD/HDD specs. Include OEM authorization if required and comply with the 25% quantity variation clause. Final payment terms will be provided in the tender documents.
What documents are required for Malappuram computers tender 2026?
Required documents include GST registration, PAN card, past experience certificates for desktop supply, financial statements, EMD proof, OEM authorizations, and a technical bid detailing OS, RAM, storage, and monitor configurations. Ensure all documents are valid and current.
What are the storage requirements for the Kerala desktop bid?
Tenders specify storage as SSD and HDD, with exact capacities to be provided by bidders. Respond with explicit SSD capacity (in GB) and HDD capacity (in GB) and ensure compatibility with the pre-loaded operating system and warranty terms.
What is the 25% quantity variation clause for this tender?
The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during currency, at contracted rates. Delivery timelines adjust with the formula (increased quantity/original quantity) × original delivery period, minimum 30 days.
What is required for on-site OEM warranty in this procurement?
Bidders must offer on-site OEM warranty for the desktop computers, with duration in years defined in the final terms. This includes hardware support, replacement if needed, and timely service under the OEM coverage.
When will the final payment terms be disclosed for the Malappuram bid?
Final payment terms will be disclosed in the tender documents. Prospective bidders should await the official terms outlining payment schedule, currency, and any advance or milestone payments tied to delivery or acceptance.
What is the expected OS requirement for the desktop package?
The tender requires a factory pre-loaded operating system by the desktop OEM. Bidders should specify the OS version and licensing terms in the bid, ensuring compatibility with hardware configurations and government compliance.
How to verify monitor and screen size specifications for this tender?
Confirm monitor availability, screen size in centimeters, and maximum resolution as part of the technical bid. Provide exact monitor model or specification and ensure it matches the government procurement standards and warranty coverage.