Rural Development Department Bihar Tree Guard (V3) Tender 2026 - Q3 Specifications, ISO, Local Dealer Preference

Tender Overview

The Rural Development Department Bihar invites bids for Tree Guard (V3) under Q3 category, targeting supply and installation for field locations within the state. The procurement emphasizes material quality, frame shape, mesh thickness, and dimensions, with a preference for local vendors and a sample submission requirement. The contract includes an option clause allowing up to 25% quantity variation at contracted rates, affecting delivery timelines and quantities. A 2-year warranty preference is noted, with priority to nearby dealers for repair. The scope centers on standard tree guards suitable for Panchayat-level deployment and on-site evaluation before final selection. Key differentiators include ISO certification, nearest-dealer preference, and a mandatory sample demonstration.

Technical Specifications & Requirements

• Primary Material: Tree Guard frame and mesh components; precise material grade not specified in the summary but must meet project needs.
• Frame Shape: The structure shape is a core criterion; bidders should propose a compliant design.
• Dimensions: Diameter/length of side, height excluding legs, and mesh thickness to align with site constraints.
• Shelf life: Minimum shelf life in years specified for material storage considerations.
• Certifications: ISO certificate required; preference for vendors with ISO-based quality management.
• Sampling: A physical sample must be provided before bid closing; on-site assessment by Panchayat for eligibility.
• Delivery/Installation: Local deployment with on-site demonstration; option clause may extend delivery period.
• Quality/Compliance: Emphasizes standard adherence and field suitability; repairs by nearest dealer prioritized.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity up to 25% during contract and currency; extended time calculated with minimum 30 days.
• Required Documents: Similar work experience certificate, turnover certificates (last 3 years), authorization certificate, ISO certificate, sample submission, GST returns, notary affidavit, bank mandate for e-payments, color item catalog.
• Local Preference: First priority to local vendor; site visits by Panchayat to assess eligibility.
• Warranties/Service: 2-year warranty preference noted; nearest dealer for repair.
• Compliance: Notarized affidavit of non-blacklisting; SP-chartered character certificate required; bank validation for e-payments.
• Delivery: Timelines linked to delivery orders; extended delivery period governed by option clause.
• Penalties: Liquidated damages and penalties may apply per standard procurement terms; detailed clause not reproduced here.
• Documentation: OEM authorization and sample submission are mandatory for bid participation.