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HQIDS Department of Military Affairs Security Equipment Tender 2026 India - Quantity Variation Clause 25% & Delivery Rules

Bid Publish Date

24-Jan-2026, 12:48 pm

Bid End Date

03-Feb-2026, 1:00 pm

Location

SOUTH ANDAMANS , ANDAMAN & NICOBAR
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Progress

Issue24-Jan-2026, 12:48 pm
Technical02-Jan-2026, 8:47 pm
Financial
AwardCompleted
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Quantity

15

Category

253409110117

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit 25% quantity variation right at contract placement and during currency
  • • Option-based delivery period calculations with minimum 30 days extension rule
  • • No itemized technical specifications or BOQ details provided in the data
  • • Delivery terms anchored to contracted rates for quantity changes
  • • Buyer is HQIDS under Department of Military Affairs, India
  • • No stated EMD amount or timeframe in the available information
  • • 9 BOQ items shown as N/A, indicating ambiguous procurement scope until clarifications
  • • Mandatory compliance with option clause to avoid bid disqualification

Categories 23

SPORT VEHICLE INOCULATING DEVICES AIR CYLINDERS NEEDLE BEARING VEHICLE ACCESSORIES AND COMPONENT RUBBER GASKET BEARINGS SEALING RING SUPPLY OF BEARING FILTER RETAINERS BEARINGS BUSHINGS AND GEARS OTHER COIL FUEL FILTERS ELECTRICAL COIL ROLLER BEARING BEARING ROLLER BUSH PNEUMATIC WORM GEAR GASKETS AND SEALS ENGINE PARTS SUPPLY OF SCHOOL UNIFORM WHEEL BEARING

Tender Overview

Organization: HQIDS, under the Department of Military Affairs. Product/Service: security equipment procurement (no technical specs provided). Estimated Value: not disclosed; EMD: not disclosed. Location: India (specific city/state not listed). The tender includes a notable option clause permitting ±25% variation in quantity at contract award and during the currency of the contract, with rates fixed at contracted values. The BOQ lists 9 items but the items are shown as N/A, indicating minimal documented itemization. This tender emphasizes flexibility in order quantities and delivery timing, with a need for bidder readiness to scale up or down within the stated limits. The unique aspect is the explicit option to adjust quantity and extend delivery periods based on calculated timeframes. This requires bidders to plan for variable fulfillment while maintaining contract-rate integrity.

Technical Specifications & Requirements

  • Specifications: No technical specifications provided in the tender data.
  • BOQ: 9 items exist, all labeled as N/A with no quantity or unit details.
  • Standards/Certifications: Not specified in the available information.
  • Delivery/Installation: Delivery period terms exist but precise timelines are defined by option calculations; original period not disclosed.
  • Quality/Testing: Not described; no compliance benchmarks documented.
  • Experience/Capabilities: No explicit experience requirements are listed in the data.
  • Documentation/Submission: Typical bid documents not specified; bidders should anticipate standard tender submissions.
  • Additional Context: The absence of specification data suggests bidders must rely on buyer clarifications or standard government procurement practices for security equipment.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the provided terms.
  • Quantity Variation: Purchaser may increase/decrease quantity up to 25% at contract placement and during contract currency at contracted rates.
  • Delivery Time: Additional time calculation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; if original is <30 days, use original period.
  • Delivery Extensions: Purchaser may extend calculated duration up to the original delivery period during option exercise.
  • Compliance: Bidders must comply with the option clause and delivery timing adjustments.
  • Documentation: Standard bid submission documents likely required though not itemized in the data.
  • Language/Keywords: The terms specify a structured approach to delivery timing tied to quantity adjustments and contract quantities.

Key Specifications

  • Product/service names and categories: security equipment procurement (no specifics in BOQ)

  • Quantities/values: 25% variation clause stated; exact quantities not disclosed

  • EMD/Estimated value: not disclosed in tender data

  • Experience: not explicitly listed; bidders should prepare typical security equipment capabilities

  • Quality/standards: Not specified; no IS/ISO references in data

  • Delivery/installation: governed by option clause with minimum 30 days extension rule

Terms & Conditions

  • Quantity variation up to 25% at order and during contract at contracted rates

  • Delivery period calculated with minimum 30 days extension; extended period up to original delivery

  • No technical specifications or BOQ data provided; seek buyer clarifications

Important Clauses

Option Clause: Quantity Variation

Buyer may increase/decrease quantity by up to 25% at contract placement and during currency at contracted rates.

Delivery Time Calculation

Additional delivery time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Delivery Extension Rights

Purchaser may extend the calculated duration up to the original delivery period when exercising the option clause.

Bidder Eligibility

  • Proven capability to supply security equipment or related items to government bodies

  • Adequate financial viability to handle potential quantity variations

  • Compliance readiness with government procurement rules and option-based delivery terms

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

253409110117 , 69310-M-80110 , 37670-M-80010 , 2789- 0512-6304 , F0254910 , 2751-1540-0111 , 2574-1500-9301 , P-1011451 , NK001387

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-8881806.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 9 Items Sign in for GEM prices

#1

253409110117

FUEL FILTER ASSY

2 nos Delivery: 10 days
#2

69310-M-80110

GINGES DOOR

1 nos Delivery: 10 days
#3

37670-M-80010

SWITCH ASSY DOOR

1 nos Delivery: 10 days
#4

2789-0512-6304

TIE ROD END

1 nos Delivery: 10 days
#5

F0254910

NEEDLE ROLLER BEARING

4 nos Delivery: 10 days
#6

2751-1540-0111

FIELD COIL ASSY

1 nos Delivery: 10 days
#7

2574-1500-9301

BRUSH ASSY

1 nos Delivery: 10 days
#8

P-1011451

CYLINDER HEAD GASKET

2 nos Delivery: 10 days
#9

NK001387

SUSPENSION BUSH KIT

2 nos Delivery: 10 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar security equipment procurements

4

Financial statements / balance sheets for past 3 years

5

EMD submission proof (as applicable by buyer later)

6

Technical bid documents outlining standard compliance (as applicable)

7

OEM authorizations or distributorship certificates (if applicable)

Technical Results

S.No Seller Item Date Status
1
A SAMSUDDIN   Under PMA
-01-02-2026 20:47:03
2
N.H.C Enterprises   Under PMA
-01-02-2026 21:14:24
3
SHIVA MOTORS   Under PMA
-26-01-2026 21:24:35

Financial Results

Rank Seller Price Item
L1
SHIVA MOTORS(MSE)( MSE Social Category:OBC )    Under PMA
Item Categories : 253409110117,69310-M-80110,37670-M-80010,2789-0512-6304,F0254910,2751-1540-0111,2574-1500-9301,P-10
L2
N.H.C Enterprises (MSE)( MSE Social Category:OBC )    Under PMA
Item Categories : 253409110117,69310-M-80110,37670-M-80010,2789-0512-6304,F0254910,2751-1540-0111,2574-1500-9301,P-10
L3
A SAMSUDDIN   Under PMA
Item Categories : 253409110117,69310-M-80110,37670-M-80010,2789-0512-6304,F0254910,2751-1540-0111,2574-1500-9301,P-10

Frequently Asked Questions

Key insights about ANDAMAN & NICOBAR tender market

How to bid on HQIDS security equipment tender in India 2026

Bidders should prepare standard bid documents, validate eligibility for security equipment supply, and anticipate the option clause. Ensure compliance with delivery terms tied to quantity variation, and await clarifications for technical specifications and EMD details. Register on the portal and submit GST, PAN, and experience certificates with the bid.

What documents are required for HQIDS procurement bid 2026

Required documents typically include GST registration, PAN, company financial statements, experience certificates for similar security projects, OEM authorizations if applicable, and bid-compliant technical documents. Although EMD specifics are not disclosed here, be prepared to submit an EMD as per governing tender rules.

What are the delivery terms for HQIDS security equipment tender 2026

Delivery terms hinge on the option clause permitting up to 25% quantity variation at contracted rates. If quantity changes, calculate the extension using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30-day extension, and possible extension up to the original period.

What is the expected quantity variation clause in this tender

The tender allows a quantity variation of up to 25% at the time of contract placement and during contract currency. The extension of delivery depends on this variation and is calculated with a 30-day minimum extension if original periods are short.

What standards or certifications are required for this HQIDS bid

The available data do not specify particular standards; bidders should be prepared to meet standard government procurement practices for security equipment, including demonstrating capability, quality assurance, and potentially OEM certifications as applicable to similar government contracts.

When is the delivery deadline if quantity is increased under this tender

Delivery deadlines follow the calculated formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a 30-day minimum extension. It may be extended up to the original delivery period at the purchaser’s discretion when exercising the option clause.

What are the eligibility criteria for security equipment suppliers in this tender

Eligibility focuses on capability to supply government security equipment, financial stability, and readiness to comply with quantity variation and delivery terms. Prepare relevant experience certificates, financial statements, GST and PAN, and OEM authorizations if required by the buyer.

What is the EMD requirement for HQIDS procurement 2026

EMD details are not disclosed in the provided data. bidders should monitor the tender portal for the exact EMD amount, acceptable payment method, and submission timeline in accordance with standard government procurement rules.

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