Rural Development Department Bihar Sanitary Napkins Vending Machines & Incinerator Tender Sitamarhi 2026 ISO 9001/14001/45001
Progress
Key Highlights
- • ISO certifications required: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018
- • Option clause allows ±25% quantity change at contracted rates
- • Mandatory one-year maintenance affidavit on ₹100 stamp paper
- • GST registration specifically Bihar; MSME certificate mandatory
- • Vendor must have registered office within the buyer's district
- • Buyer bears no extra transport cost for delivery and installation
Tender Overview
The Rural Development Department Bihar seeks procurement of sanitation infrastructure in SITAMARHI (843301), comprising Sanitary Napkins Vending Machines and an Incinerator Machine with Smoke Control Unit (Q3 category). The precise quantity is not disclosed; however, bidders should anticipate a multi-item scope with installation responsibilities. The tender emphasizes compliance with multiple ISO standards and mandatory vendor registration in the local district, plus an upfront maintenance affidavit requirement on a ₹100 stamp paper. A key differentiator is the option clause allowing up to 25% quantity fluctuations at contracted rates, plus extended delivery periods aligned to additional quantity orders. The project targets local sanitation improvements under Bihar state programs.
Technical Specifications & Requirements
Notable available details include:
- Product scope includes: Sanitary Napkins Vending Machines and Incinerator Machine with Smoke Control Unit (Q3).
- Mandatory certifications: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018 (upload and submission mandatory).
- Compliance prerequisites: PAN card, GST certificate (Bihar), MSME certificate, and district-level registered office within the buyer’s district.
- Installation responsibility: Vendor must transport and install items at the specified buyer location without extra transport charges.
- Maintenance affidavit: Required on ₹100 stamp paper covering one year.
- No BOQ items disclosed; delivery timelines governed by option clause and extended period calculations.
- Delivery/installation to be carried out by seller at the buyer location or provided site.
Terms, Conditions & Eligibility
- EMD details not disclosed; bidders must comply with the option to increase/decrease quantity by up to 25%.
- Mandatory compliance: PAN, GST, MSME certificate, and ISO-9001:2015, ISO-14001:2015, ISO-45001:2018.
- Local presence: Firm must have registered office in the district of Bihar where the buyer operates.
- Delivery terms: Items to be supplied and installed at the buyer’s site with no additional transport cost.
- Payment terms: Not specified in the tender; bidders should prepare to align with purchaser norms and contract delivery.
- Documentation: Include registered office proof, ISO certificates, MSME certificate, GST, PAN, and maintenance affidavit.
Key Specifications
-
Product scope: Sanitary Napkins Vending Machines; Incinerator Machine with Smoke Control Unit (Q3)
-
Standards: ISO-9001:2015; ISO-14001:2015; ISO-45001:2018
-
Documentation: PAN, GST (Bihar), MSME certificate
-
Installation: Seller to transport and install at buyer location with no extra transport cost
-
Maintenance: 1-year maintenance affidavit on ₹100 stamp paper
Terms & Conditions
-
Quantity may be increased/decreased by up to 25% at contracted rates
-
Mandatory ISO certifications and district-level business address
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Installation at buyer location with no additional transport charges
Important Clauses
Payment Terms
No specific payment terms stated; bidders should conform to purchaser norms and contract delivery schedules
Delivery Schedule
Delivery period linked to original delivery date; extra time calculated by (increased quantity / original) × original period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data provided
Bidder Eligibility
-
Registered in district where buyer operates; proof required
-
ISO certifications and MSME status as mandatory
-
GST in Bihar and PAN verification
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sitamarhi
Delivery Pincodes
843318
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudhir Kumar | 843318,BLOCK OFFICE BOKHRA | Sitamarhi | Bihar | 843318 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9872512.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
PAN card copy of Proprietor/Directors
GST registration certificate (Bihar)
MSME certificate
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates
Registered office proof within the Buyer's district
Stamp paper affidavit for 1 year maintenance (₹100)
Technical bid documents demonstrating capability to transport and install at buyer location
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending machines in Sitamarhi Bihar?
Submit PAN, GST Bihar, and MSME certificates along with ISO 9001/14001/45001 certificates. Provide district office proof and installation capability. Include 1-year maintenance affidavit on ₹100 stamp paper. Understand option clause allowing ±25% quantity changes at contracted rates and prepare delivery plans accordingly.
What documents are required for Bihar sanitary vending tender participation?
Required documents include PAN card copy, GST certificate (Bihar), MSME certificate, ISO certificates (9001/14001/45001), registered office proof in the district, and ₹100 stamp paper for maintenance affidavit. Technical bid demonstrating installation capability must accompany submissions.
What technical standards are mandatory for this Bihar procurement?
Bidders must provide ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 certificates. These certifications must be uploaded with the bid. There are no BOQ item specifications disclosed in the tender data.
What are the delivery and installation requirements for Sitamarhi bidders?
Seller must transport and install all items at the buyer location with no extra transport cost. Delivery timelines may extend based on the option clause; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
What is the meaning of the 25% option clause in this tender?
The purchaser may increase or decrease ordered quantity by up to 25% at contracted rates during contract placement and again during the currency of the contract, affecting delivery timelines and resource planning.
What is the required maintenance documentation for this Bihar tender?
A mandatory maintenance affidavit must be submitted on a ₹100 stamp paper covering one year. This affidavit accompanies the bid as proof of post-delivery service commitments.
Which location and organization is issuing this tender in 2026?
The Rural Development Department, Bihar, is issuing the tender for SITAMARHI (843301). The procurement focuses on Sanitary Napkins Vending Machines and Incinerator with Smoke Control Unit under Q3 category.
Are there any penalties or LD clauses specified for delays?
No explicit liquidation damages clause is provided in the tender data. Bidders should assume standard procurement penalties apply per contract terms, with delivery-related risk mitigations discussed during contracting.