Hospitality And Protocol Dept Jammu & Kashmir Wall to Wall Velvet Cloth with embroidery Tender 2026

Tender Overview

The opportunity is issued by the Hospitality And Protocol Department, Jammu and Kashmir for procurement related to decorative materials, including wall to wall velvet cloth with embroidery, jumbo track, green grass, and thermocol. Estimated value is not disclosed; the project scope centers on furnishing and decor elements for official spaces. The bid requires adherence to supplier qualifications and rigorous sample approval prior to technical bid opening, with a sample verification process that may influence eligibility. A 25% quantity flexibility is allowed under the option clause, with delivery timelines tied to the original delivery period and extended periods subject to a minimum 30 days. The tender emphasizes post-award service capability, including dedicated service centers, escalation contacts, and warranty provisions. Unique aspects include mandatory sample approval and ATC-embedded submission requirements to qualify. Bid submission includes GST, quality certificates, OEM authorizations, and financial documents. The award process remains contingent on sample conformity and documentary compliance. This tender focuses on decor items rather than standard goods, emphasizing aesthetic standards and timely delivery for ceremonial settings.

Technical Specifications & Requirements

• Product/Service Names from BOQ: wall to wall velvet cloth with embroidery; jumbo track; artificial grass (green grass); thermocol.
• Quantity/Scope Details: 25% quantity variation permitted; delivery period adjustments based on original delivery time; minimum 30 days when extended.
• Delivery & Installation: On-site/off-site delivery conditions; service center presence within state; establishment within 30 days if not existing.
• Service & Support: Dedicated toll-free support; escalation matrix; post-warranty/AMC terms to be clarified in ATC.
• Documentation & Samples: Physical sample required before technical bid opening; OEM authorization and turnover proofs essential.
• Quality/Compliance: GST returns; quality certificate; warranty certificate; latest income tax return.
• Financials & Security: EMD ₹120,000; latest financials and EMD/CDR documents required.
• ATC/Clauses: Bid cancellation right reserved by department; ATC attachments mandatory.

Terms, Conditions & Eligibility

• EMD: ₹120,000; must be submitted with bid (CDR acceptable).
• Sample Approval: Physical sample required before technical bid opening; non-compliance may reject bid.
• Service Centre: Functional service centre in the state; establishment within 30 days if absent.
• Documents: GST certificate with returns; quality certificate; OEM authorization; turnover details; latest ITR; warranty certificate.
• Delivery & Variation: Option to increase quantity up to 25% during contract; delivery period aligned to original delivery timeline; extended period minimum 30 days.
• Bidder Eligibility: No liquidation/bankruptcy; must upload undertaking; service support capabilities confirmed.
• Right to Cancel: Department reserves right to cancel bid anytime without notice.
• ATC Compliance: All terms/ATCs must be complied with; missing certificates may lead to rejection.