Indian Army Department Of Military Affairs Tender for Computer Components & Peripheral Subassemblies in India 2026
Bid Publish Date
06-Sep-2026, 11:43 am
Bid End Date
19-Sep-2026, 12:00 pm
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of multiple computer components and peripheral subassemblies, including items such as MOTHER BOARD, OPC DRUM, CLEANING BLADE, MAGNETIC ROLLER, SMPS 450/220V, HEAD CARTRIDGE, PROCESSOR CORE I5, DDR4 8GB RAM, CPU FAN, PRESSURE ROLLER, PRINTER LOGIC CARD, MAINTENANCE CARTRIDGE, and POWER SUPPLY CARD for military applications. The BOQ lists 13 items in total, with no explicit quantities disclosed. Acknowledged terms permit quantity variation up to 25% during contract execution and extended delivery time calculations based on purchased volume. The buyer requires advance sample approvals post-award and reserves modification or rejection if deviations occur. This tender is positioned as an advance-stage equipment and component supply for military IT and printing subsystem upgrades, with bulk supply timing linked to approved samples. The absence of specified start/end dates and estimated value means bidders should prepare flexible pricing, delivery, and sample management plans aligned to the option-clause framework and sample approval workflow.
Technical Specifications & Requirements
- Product categories: Computer components and peripheral subassemblies (as listed in title: MOTHER BOARD, SMPS, PROCESSOR CORE I5, DDR4 RAM, CPU FAN, etc.)
- Sample process: Submit 2 advance samples within 5 days of contract award; approval or modification list provided within 5 days; bulk supply per approved sample; delays on buyer side may extend delivery without LD
- Quality control: Compliance with contract specifications framework; potential fresh samples and contract termination if deviations are found
- Delivery: Calculated based on original delivery period with option-based extensions; minimum 30 days if extended
- Documentation: Ensure compliance with terms on sample approval and non-LD extension for buyer delays
Terms, Conditions & Eligibility
- Option clause: Purchaser may increase/decrease quantity up to 25% during contract and currency; extended delivery time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days
- Sample clause: Advance samples to be supplied free of cost; expenses for bulk production before approval borne by Seller; major deviations may lead to termination
- Post-award samples: 2 samples required; buyer approval determines bulk supply readiness; reference samples may be used for lot comparison
- Compliance: Contractors must follow buyer-specified modifications if samples require changes; failure to comply can lead to rejection
- EMD and payments: Details not specified in data; bidders should anticipate standard security and payment terms per government procurement norms
Key Specifications
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Product/service names: MOTHER BOARD, OPC DRUM, CLEANING BLADE, MAGNETIC ROLLER, SMPS 450/220V, HEAD CARTRIDGE, PROCESSOR CORE I5, DDR4 8GB RAM, CPU FAN, PRESSURE ROLLER, PRINTER LOGIC CARD, MAINTENANCE CARTRIDGE, POWER SUPPLY CARD
-
Estimated value: Not disclosed; EMD amount not specified
-
Delivery terms: Extension rules based on quantity changes; minimum 30 days for extended delivery
-
Sample requirements: Submit 2 advance samples within 5 days of award; approval/modification list within 5 days
-
Quality/contract framework: Deviations may trigger rejection or fresh samples; bulk supply aligned to approved sample
Terms & Conditions
-
Option clause allowing ±25% quantity change during contract and currency with adjusted delivery time
-
Advance sample approval required within 5 days; 2 samples to be provided free of cost
-
Potential termination or modification if samples deviate from contract specifications
Important Clauses
Payment Terms
Not specified in data; bidders should align with standard government procurement payment practices and any vendor-specific terms in the contract
Delivery Schedule
Delivery commences from last date of original delivery order; extended time formula applies; minimum 30 days for extensions
Penalties/Liquidated Damages
Not specified in data; contract may include LD provisions per standard procurement terms
Bidder Eligibility
-
Experience in supplying computer components or related military IT peripherals
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Ability to provide advance samples within 5 days of contract award
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Compliance with standard government procurement certifications and OEM authorizations
Tender Data
Bid Details
Quantity
16
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
MOTHER BOARD , OPC DRUM , CLEANING BLADE , MAGNATIC ROLLER , SMPS 450 220V , HEAD CARTRADGE , PROCESSOR CORE I5 , DDR4 8GB RAM , CPU FAN , PRESSURE ROLLER , PRINTER LOGIC CARD , MAINTENANCE CARTRIDGE , POWER SUPPLY CARD
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Lalitpur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Lalitpur | Lalitpur | - | - | 3 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9853264.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
19-Sep-2026, 6:30 am
Opening Date
20-Sep-2026, 6:30 am
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
MOTHER BOARD
MOTHER BOARD
OPC DRUM
OPC DRUM
CLEANING BLADE
CLEANING BLADE
MAGNATIC ROLLER
MAGNATIC ROLLER
SMPS 450 220V
SMPS 450 220V
HEAD CARTRADGE
HEAD CARTRADGE
PROCESSOR CORE I5
PROCESSOR CORE I5
DDR4 8GB RAM
DDR4 8GB RAM
CPU FAN
CPU FAN
PRESSURE ROLLER
PRESSURE ROLLER
PRINTER LOGIC CARD
PRINTER LOGIC CARD
MAINTENANCE CARTRIDGE
MAINTENANCE CARTRIDGE
POWER SUPPLY CARD
POWER SUPPLY CARD
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | MOTHER BOARD | MOTHER BOARD | 3 | pieces | rajeshwar1985 | 15 | |
| 2 | OPC DRUM | OPC DRUM | 1 | pieces | rajeshwar1985 | 15 | |
| 3 | CLEANING BLADE | CLEANING BLADE | 1 | pieces | rajeshwar1985 | 15 | |
| 4 | MAGNATIC ROLLER | MAGNATIC ROLLER | 1 | pieces | rajeshwar1985 | 15 | |
| 5 | SMPS 450 220V | SMPS 450 220V | 1 | pieces | rajeshwar1985 | 15 | |
| 6 | HEAD CARTRADGE | HEAD CARTRADGE | 1 | pieces | rajeshwar1985 | 15 | |
| 7 | PROCESSOR CORE I5 | PROCESSOR CORE I5 | 1 | pieces | rajeshwar1985 | 15 | |
| 8 | DDR4 8GB RAM | DDR4 8GB RAM | 1 | pieces | rajeshwar1985 | 15 | |
| 9 | CPU FAN | CPU FAN | 1 | pieces | rajeshwar1985 | 15 | |
| 10 | PRESSURE ROLLER | PRESSURE ROLLER | 1 | pieces | rajeshwar1985 | 15 | |
| 11 | PRINTER LOGIC CARD | PRINTER LOGIC CARD | 1 | pieces | rajeshwar1985 | 15 | |
| 12 | MAINTENANCE CARTRIDGE | MAINTENANCE CARTRIDGE | 2 | pieces | rajeshwar1985 | 15 | |
| 13 | POWER SUPPLY CARD | POWER SUPPLY CARD | 1 | pieces | rajeshwar1985 | 15 |
Categories
14
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply
Financial statements (audited preferred)
EMD/Security deposit documents
Technical bid submission documents
OEM authorizations or distributorship letters
Any ISO/IS certifications or standards compliance certificates
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Indian Army computer components tender 2026 in India
Bidders must ensure compliance with the buyer’s option clause permitting ±25% quantity changes, submit 2 advance samples within 5 days of award, and provide OEM authorizations and financials. Prepare delivery plans aligned to the extended delivery formula and ensure sample approvals before bulk production.
What documents are required for Army procurement of IT components 2026
Submit GST registration, PAN, company profile, experience certificates for similar deployments, financial statements, EMD/Security deposit, technical bid, OEM authorization letters, and any ISO/IS standards certifications cited in terms. Ensure all documents are current and verifiable.
What are the technical specifications for MOTHER BOARD and DDR4 RAM in this tender
Specific manufacturer part numbers aren’t disclosed; the scope covers MOTHER BOARD and DDR4 8GB RAM among 13 items. bidders should provide compatible components meeting standard IT performance expectations and OEM compatibility, with advance sample approval prior to bulk manufacturing.
When is the delivery period defined for quantity changes in this Army tender
Delivery starts from the last date of the original delivery order; if quantity increases, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend this further up to the original delivery period.
What is required for advance sample approval in this Army procurement
Submit 2 advance samples within 5 days of contract award; the buyer will approve or list modifications within 5 days; bulk supply must adhere to the approved sample; delays in approval may extend delivery without LD.
What is the role of OEM authorizations in the Army component tender 2026
OEM authorizations verify source and warranty legitimacy for critical components like processors, motherboards, and SMPS; bidders must provide OEM letters or equivalents to demonstrate authorized supply and proper warranty support as part of the technical bid.
How will penalties or LD be enforced for missed delivery in this tender
While explicit LD terms aren’t listed, standard government contracts apply penalties for late delivery; ensure delivery schedules consider option-based extensions and buyer delays during sample approval to minimize liquidated damages.