Sarva Shiksha Abhiyan Madhya Pradesh SAGAR Line Interactive UPS with AVR, MFP, Desktop PC, 65 Inch Smart TV Tender 2026
Bid Publish Date
01-Sep-2026, 6:16 pm
Bid End Date
30-Sep-2026, 8:00 pm
EMD
₹88,500
Value
₹29,50,000
Location
Progress
Tender Overview
The procurement by Sarva Shiksha Abhiyan (SSA) under the School Education Department Madhya Pradesh targets multiple ICT assets in SAGAR, Madhya Pradesh (470001). Items include Line Interactive UPS with AVR (V2), A4 & Legal Size Multifunction Printer, Entry/Mid-Level Desktop Computers with lab networking and power management, 8-Port Network Switch, and a 65-inch Smart TV. Estimated contract value: ₹2,950,000 with an EMD of ₹88,500. Scope covers supply, installation, testing, commissioning, and operator training; on-site warranty and optional extended warranty are anticipated. The buyer reserves a 25% quantity variation, impacting delivery timelines. Bidders must align GST handling with actuals and provide turnover evidence per government norms. This tender emphasizes government-procured ICT infrastructure for learning labs and classrooms.
Technical Specifications & Requirements
- Items named in scope: Line Interactive UPS with AVR (V2), A4 & Legal Size Multifunction Printer (MFP), Entry and Mid-Level Desktop Computers with lab networking and power management, 8-Port Network Switch, and Smart TV 65 Inch.
- Warranty terms include On Site Warranty (in Year) and potential Extended Warranty; delivery must satisfy installation, testing, commissioning, and operator training.
- Connectivity and documentation handling concepts imply standard IT hardware integration; no explicit model numbers or brand mandates are stated.
- EMD amount is ₹88,500; estimated value is ₹2,950,000; option clause permits up to 25% quantity variation during contract and extended delivery periods.
- GST handling is on bidder’s discretion with reimbursement per actuals or applicable rates.
- Government procurement compliance includes: experience of supplying similar category goods to Central/State Govt or PSUs for 3 years; turnover demonstration as per bid document; GST invoice proof during GeM invoicing.
Terms, Conditions & Eligibility
- EMD: ₹88,500; submit with bid as per buyer terms; GST invoice copy and GST portal payment confirmation required on invoicing.
- Experience: bidder or OEM must have supplied same/similar products to govt bodies for 3 years with contract copies.
- Delivery/Installation: supply, installation, testing, commissioning, and operator training; on-site warranty of specified duration; option to extend delivery time with 25% quantity variation.
- Turnover: minimum average annual turnover over the last three years as indicated in bid document (documentation to be provided accordingly).
- GST & Payments: GST handling per actuals; payment terms aligned to govt norms; End User Certificate may be provided in buyer’s format if requested.
- Documentation: ensure GSTIN, PAN, experience certificates, and OEM authorizations are submitted as required.
- Penalties or LD clauses: standard govt terms apply for delays and non-compliance; specific LD not detailed in data.
Key Specifications
-
Line Interactive UPS with AVR (V2) as part of ICT bundle
-
A4 & Legal Size Multifunction Printer (MFP) with scanning/cax functionalities
-
Entry and Mid-Level Desktop Computers with lab networking and power management
-
8-Port Network Switch for classroom/lab use
-
65 Inch Smart TV for display in classroom or lab
-
On-site OEM warranty (in years) and potential extended warranty
-
Delivery, installation, testing, commissioning, and operator training included
-
EMD: ₹88,500; Estimated value: ₹2,950,000
Terms & Conditions
-
EMD of ₹88,500 required with bid submission
-
Bidder must have 3 years govt/PSU supply experience
-
Qty may vary up to 25% during contract with corresponding delivery shift
Important Clauses
Payment Terms
GST reimbursement as actuals or applicable rates; GST invoice and GST portal payment screenshot must be uploaded during invoicing
Delivery Schedule
Delivery timeline governed by option clause; additional time formula: (increased quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not detailed; standard govt contract penalties likely apply for delays and non-performance
Bidder Eligibility
-
3 years of regular manufacture/supply of similar ICT products to govt/PSU
-
Demonstrated turnover meeting bid document requirements
-
No liquidation or court receivership; provide undertaking
Tender Data
Bid Details
Quantity
74
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
14
OEM Avg. Turnover
118
Past Performance
30 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Line Interactive UPS with AVR (V2) , A4 and Legal Size Multifunction Printer (MFP) , Entry and Mid Level Desktop Computer , Networking Work With Power Management For Lab , 8 Port Network Switch , Smart TV 65 Inch
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
63
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sagar
Delivery Pincodes
470002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kamlesh Kumar Chadar | 470002,ZILA SHIKSHA KENDRA, COLLECTORATE CAMPUS, SAGAR [M.P] 470002 | Sagar | Madhya Pradesh | 470002 | 7 | 30 | - |
Authority Records
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Documents 9
GeM-Bidding-9804373.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
9
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA/CMA turnover certificate
Experience certificates of similar govt supply (3 years)
Contract copies for previous govt/PSU supply
EMD payment proof (DD/online receipt)
Technical bid documents and compliance certificates
OEM authorization letters (if bidding through resellers)
GST invoice copies and GST portal payment screenshots
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| General Product Information | Operating System Compatibility | Microsoft Windows, Linux, Mac OS |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | No, Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the Sag ar MP SSA ICT tender with UPS and MFP?
Bidders should submit the EMD of ₹88,500, provide 3 years govt/PSU experience, and demonstrate turnover as per bid doc. Include OEM authorizations if bidding through channel partners, GST registration, and audited financials. The bid must cover supply, installation, testing, commissioning, and operator training.
What documents are required for the SAGAR education ICT bid in MP?
Required documents include GST registration, PAN, 3-year govt/PSU supply certificates, turnover certificates or audited statements, EMD proof, OEM authorizations, contract copies of similar projects, and technical bid/compliance certificates. Ensure GST portal screenshots during invoicing as demanded.
What are the technical specifications for the UPS, MFP, and PCs?
Items encompass Line Interactive UPS with AVR (V2), A4/Legal Size MFP, entry and mid-level desktops with lab networking, 8-port switch, and 65‑inch smart TV. Warranty is on-site with possible extension. Delivery includes installation, testing, commissioning, and operator training; no specific model numbers provided.
When is the delivery expected after order issuance in MP?
Delivery timelines follow the option clause; quantity may vary up to 25%. The extended delivery period uses the formula (increased quantity/original quantity) × original period, with a minimum of 30 days. Vendors should plan buffers to meet potential extended schedules.
What are the GST-related submission requirements for the MP tender?
Bidder must handle GST as per actuals with reimbursement to the government; submit GST invoice copies and a GST portal payment screenshot during invoicing on GeM. Ensure GSTIN validity and correct GST rate application for the embedded items.
What experience criteria must bidders meet for this MP procurement?
Bidder or OEM must have supplied similar govt/PSU ICT products for 3 years prior to bid opening, with contract copies showing quantities in each year. In case of bundles, the highest-value product must meet the criterion, and declarations of non-liquidation must be provided.
What is the scope of supply for the Madhya Pradesh SSA bid?
Scope includes supply, installation, testing, commissioning, and operator training for all items, plus provision of required statutory clearances if any. The contract contemplates on-site OEM warranty with possible extension and standard warranty terms for ICT hardware.
Are there any brand or OEM restrictions in this MP tender?
The data does not specify mandatory brands; emphasis is on functionality and govt compliance. Bidders should present OEM authorization if using resellers and ensure all items meet govt procurement standards, including warranty and service commitments.