GEM

Labour & Employment Department Jammu & Kashmir Video Conferencing Camera Procurement 2025 - ISI/AAA/TRTL Standards

Posted

27 Oct 2025, 04:30 pm

Deadline

07 Nov 2025, 01:00 pm

Location

JAMMU , JAMMU & KASHMIR

Progress

Issue27 Oct 2025, 04:30 pm
AwardPending
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Quantity

34

Category

Video Conferencing Camera / Web Camera (V2)

Bid Type

Two Packet Bid

Categories 3

WEB WEB CAMERA CAMERA

Tender Overview

The procurement opportunity is issued by the Labour And Employment Department, Jammu & Kashmir (J&K), for video conferencing cameras and related DSP hardware. The package covers supply, installation, testing, commissioning, and operator training, with statutory clearances if required. The scope indicates PTZ, USB SoftVC support, and comprehensive on-site warranty. The buyer reserves quantity adjustment up to 25% during and after contract award, with delivery terms linked to the last delivery order date and minimum 30 days for additional time. The bid emphasizes OEM turnover criteria and mandatory service center presence in the consignee state. This tender targets bidders capable of end-to-end deployment and post-implementation support within J&K. A notable differentiator is the explicit option clause and OEM turnover prerequisites.

Technical Specifications & Requirements

  • Camera category: Video Conferencing Camera / Web Camera with PTZ functionality and maximum resolution per camera, USB input for Soft VC, and power limits disclosed as part of the technical spec
  • Performance: Inputs/Outputs, maximum power consumption, and warranty duration (comprehensive on-site warranty, in years)
  • Certifications: Other available certifications; ensure compliance with stated standards and OEM authorizations if applicable
  • Delivery and integration: Scope includes supply, installation, testing, commissioning, and operator training; training of operators is mandatory; statutory clearances if required
  • OEM requirements: Minimum three-year turnover requirement for OEMs; service center availability in each consignee state is required for carry-in support

Terms, Conditions & Eligibility

  • EMD and bidder/OEM turnover criteria are specified, with three-year average turnover benchmarks and documentary evidence
  • Scope allows quantity variation up to 25% during contract and extended delivery period calculations with minimum 30 days additional time
  • Payment terms, delivery schedule, and penalties (if any) are wrapped into standard procurement norms; OEM turnover must be supported by audited statements or CA certificates
  • Service & Support: Functional service centres in the consignee state; scope includes training and statutory clearances, if applicable

Key Specifications

    • Product/service names: Video Conferencing Camera / Web Camera with PTZ functionality
    • Quantities: Not disclosed; quantity variation up to 25% permitted
    • Estimated value: Not specified; turnover-based eligibility emphasized
    • Experience requirements: OEM turnover criteria and 3-year average turnover
    • Quality/standards: On-site comprehensive warranty; other certifications available
    • Delivery: Supply, installation, testing, commissioning, operator training
    • Warranty: Comprehensive on-site warranty (years not stated)

Terms & Conditions

  • Key Term 1: Quantity may be increased/decreased by up to 25% during contract

  • Key Term 2: OEM turnover criteria to be met for last 3 financial years

  • Key Term 3: Functional Service Centre in each consignee state required

Important Clauses

Payment Terms

Not explicitly stated in the provided data; standard procurement terms apply, contingent on delivery milestones and acceptance testing

Delivery Schedule

Delivery period linked to last date of original delivery order; option clause may extend delivery time with a minimum 30 days for additional time

Penalties/Liquidated Damages

No explicit LD details in data; penalties may be implied under standard tender terms and contract.

Bidder Eligibility

  • Must meet OEM turnover criteria for last 3 financial years

  • Should provide audited balance sheets or CA certificates confirming turnover

  • Must have functional service centers in each consignee state

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description/Application Genric Description Video Conferencing Camera
Genric PTZ Function Yes (High Precision Motorized-PTZ) Or higher
Genric Resolution (Maximum) each camera 4K HD (3840 X 2160 Pixel) Or higher
Genric Zoom Range Optical (Maximum) 10X, 12X, 16X, 20X, 22X, 30X Or higher
Genric Field of View (Degree) more than 60-75
Warranty / Service Comprehensive on site Warranty (Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last three years or CA certificate indicating turnover

4

OEM authorization letter (if bidding as an authorized partner)

5

Experience certificates for similar deployments (if available)

6

Technical bid documents and compliance statements

7

EMD submission proof (if applicable per tender terms)

Frequently Asked Questions

How to bid for videoconferencing camera tender in Jammu & Kashmir 2025?

Bidders must meet OEM turnover criteria for the last three financial years and provide audited balance sheets or CA certificates. Include GST, PAN, and OEM authorizations, along with technical compliance. The bid requires supply, installation, testing, commissioning, and operator training at the specified J&K location.

What documents are required for J&K video camera procurement?

Submit GST registration, PAN card, last three years’ audited financials or CA certificate showing turnover, OEM authorization, relevant experience certificates, technical bid, and EMD proof if applicable. Also include service center details in the consignee state for carry-in support.

What are the key technical specifications for the camera bid?

The tender calls for PTZ-capable video conferencing cameras with maximum per-camera resolution, USB input for Soft VC, specified inputs/outputs, maximum power consumption, and comprehensive on-site warranty. Certifications and optional OEM certifications may be required; ensure ISI/AAA/TRTL related compliance where stated.

When is delivery expected after order for J&K tender?

Delivery period initiates from the last date of the original delivery order; if the option clause is exercised, additional time equals (Increased quantity / Original quantity) × Original delivery period, minimum 30 days; the purchaser may extend within the original delivery period.

What is the scope of supply for the bid in Jammu & Kashmir?

Scope includes supply, installation, testing, commissioning of goods, and training of operators; the bidder must include statutory clearances required, if any, in the bid price. Any associated service charges or AMC are included in the bid price.

Are service centers required for bidders in this procurement?

Yes, the bidder or OEM must have a functional service center in the state of each consignee location for carry-in support, ensuring timely maintenance and spare part availability as per tender terms.

What are the warranty requirements for the cameras?

The bid requires a comprehensive on-site warranty. The duration is not explicitly specified in the data; bidders should confirm warranty period during bid submission and ensure parts and labor coverage for the entire warranty term.

What is the impact of the 25% quantity variation clause?

The purchaser may increase or decrease ordered quantities by up to 25% at contract placement and during currency, with delivery extensions calculated per the formula, ensuring a minimum 30 days extra time for added quantity.