GEM

Indian Army Department Of Military Affairs Clutch Liner and Filter Parts Tender Amritsar Punjab 2025

Bid Publish Date

19-Nov-2025, 7:23 pm

Bid End Date

29-Nov-2025, 8:00 pm

Bid Opening Date

29-Nov-2025, 8:30 pm

Location

AMRITSAR , PUNJAB

Progress

Issue19-Nov-2025, 7:23 pm
AwardPending
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Quantity

70

Category

Clutch Liner

Bid Type

Two Packet Bid

Key Highlights

  • • Organizational: Indian Army, Department Of Military Affairs; Location: Amritsar, Punjab
  • • Categories: 39 assorted mechanical components (clutch liners, filters, bearings, gears, pipes, spark plugs, etc.)
  • • Delivery/Inspection: Pre-dispatch and/or post-receipt inspection; external labs possible; inspection charges to buyer
  • • GST: Bidder to verify GST; reimbursement as actuals or applicable rates; GST invoice and portal screenshot required for GeM
  • • Option Clause: Quantity can vary up to 50% at contract award and during currency
  • • Vendor Code: Requires PAN, GSTIN, cancelled cheque, EFT mandate for registration
  • • BOQ: 39 items; detailed quantities not disclosed
  • • Delivery location: 421 (I) Engr Sqn, Jandiala Guru, Amritsar

Categories 34

SIMPLEX PUMPS FLUORESCENT LAMP DREDGE PUMPS FENDER PETROLEUM PRODUCT PUMP SPARE PARTS IMPELLERS FUEL FILTERS ROLLER BEARING AXIAL SPLIT PUMPS OVERHEAD STIRRERS BULB RING PNEUMATIC COOLING FAN STARTER SANITARY PUMPS BALL BEARING ROTARY CAM PUMPS WHEEL BEARING TUBE AIR COOLED ENGINE SEALLESS PUMPS SLUDGE PUMPS BUFFER PRODUCT CENTRIFUGAL COMPRESSORS GEAR BEARINGS BUSHINGS AND GEARS CENTRIFUGAL MACHINE BRACKET WORM GEAR PETROLEUM FUELS TURBINE PUMPS STEAM PUMPS

Tender Overview

The tender is issued by the Indian Army, under the Department Of Military Affairs, for a broad list of automotive and mechanical components including clutch liners, return washers, filters (air, fuel, oil), bearings, PTO gear assemblies, gears, axles, pipes, spark plugs, and related assemblies. The procurement location is Amritsar, Punjab (143001), with delivery to 421 (I) Engr Sqn, Near CSD Canteen, Jandiala Guru. The scope encompasses 39 items in the BOQ, indicating a multi-line supply contract for spares and assemblies. The supplier must align with the buyer’s inspection, invoicing, and delivery terms, and be prepared for quantity flexibilities up to 50% as per option clause. A rigorous GST-related invoicing process is specified for GeM uploads. Unique aspects include pre-dispatch and post-receipt inspection mechanisms and potential external lab testing as determined by the buyer.

Technical Specifications & Requirements

  • Items cover mechanical spares such as Bevel Wheels, Ball Bearings (6209, 6208, 6307, 6207), Spark Plugs, Air Cleaner, Fuel Pipe/O-Ring sets, and assorted assemblies (Delivery Pipe, Ground PTO gear, Fender, Anchor Chain, Front Axle brackets).
  • Inspection modalities include pre-dispatch inspection at seller premises and post-receipt inspection at consignee site, with external inspection agencies possibly engaged. If pre-dispatch is chosen, inspection charges are borne by the buyer; in-house testing and facilities are expected from the seller.
  • Payment and GST: GST must be self-verified by bidders; GST reimbursement capped to actuals or prevailing rates; GeM invoice must include GST invoice screenshot and GST portal payment proof. The option clause permits up to 50% quantity variation at contract award and during currency, with delivery timelines linked to the original delivery period.
  • Delivery address and installation/commissioning (if within scope) occurs at Amritsar location, with acceptance testing per contract.

Terms, Conditions & Eligibility

  • EMD/financial security: Not specified in data; bidders must comply with GeM terms and provide GSTIN, PAN, cancelled cheque, and EFT mandate copy for vendor code creation.
  • Quantity variation: Up to 50% increase/decrease at contract placement and during currency at contracted rates.
  • Delivery/Acceptance: Delivery to Amritsar address; pre-dispatch or post-receipt inspections as decided by buyer; external inspection charges borne by buyer; pre-dispatch inspection if selected.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; GST invoice uploaded to GeM with GST portal payment confirmation.

Key Specifications

    • Ball Bearings: 6209, 6208, 6307, 6207
    • Spark Plug and Air Cleaner assemblies
    • Bumpers, Front Axle Brackets, and various gear assemblies (PTO, Bevel wheels)
    • Fuel and Oil Filters and related seal/O-ring sets
    • Delivery Pipe assemblies, Anchor Chain, and Fender components

Terms & Conditions

  • Key Term 1: Quantity variation up to 50% at contract time and during currency

  • Key Term 2: Pre-dispatch or post-receipt inspection by nominated agency

  • Key Term 3: GST verification and GeM invoicing with GST portal payment proof

Important Clauses

Payment Terms

GST invoicing must reflect actual GST; reimbursement capped to actuals or applicable rates; GeM portal GST payment proof required.

Delivery Schedule

Delivery address is 421 (I) Engr Sqn, Amritsar; option clause allows up to 50% quantity variation; timelines linked to original delivery period.

Penalties/Liquidated Damages

Not explicitly stated in data; implied via delivery/performance breach in standard Army procurement terms.

Bidder Eligibility

  • Must possess PAN and GSTIN with GST compliance

  • Must be able to supply 39 listed item categories including bearings, filters, and gears

  • Must undergo pre-dispatch or post-receipt inspection as per ATC and BOM requirements

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Bill of Quantities (BOQ) 39 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Clutch Liner as per technical Specification 1 nos anils@421 30
2 Return washer as per technical Specification 1 nos anils@421 30
3 End cover as per technical Specification 1 nos anils@421 30
4 Air cleaner Filter as per technical Specification 1 nos anils@421 30
5 Fuel Filter as per technical Specification 1 nos anils@421 30
6 Oil filter as per technical Specification 1 nos anils@421 30
7 PTO Fix Gear as per technical Specification 1 nos anils@421 30
8 Ground PTO Sliding Gear as per technical Specification 1 nos anils@421 30
9 Bevel Wheel Left Z 26 as per technical Specification 1 nos anils@421 30
10 Bevel Wheel Right Z 26 as per technical Specification 1 nos anils@421 30
11 Ram Cylinder as per technical Specification 1 nos anils@421 30
12 Delivery Pipe assy as per technical Specification 1 nos anils@421 30
13 Clutch Pipe assy pump side as per technical Specification 1 nos anils@421 30
14 Delivery Pipe assy Pump side as per technical Specification 1 nos anils@421 30
15 Lower Link Assy as per technical Specification 1 nos anils@421 30
16 Lower Link Assy as per technical Specification 1 nos anils@421 30
17 Anchor Chain assy as per technical Specification 1 nos anils@421 30
18 Fender Assy LT 750 III Sky Blue as per technical Specification 1 nos anils@421 30
19 Ball Bearing 6209 as per technical Specification 1 nos anils@421 30
20 Ball Bearing 6208 as per technical Specification 1 nos anils@421 30
21 Ball Bearing 6307 as per technical Specification 1 nos anils@421 30
22 Ball Bearing 6207 as per technical Specification 1 nos anils@421 30
23 Bumper assy as per technical Specification 1 nos anils@421 30
24 Front Axle Bracket as per technical Specification 1 nos anils@421 30
25 Wheel Tube Front as per technical Specification 1 nos anils@421 30
26 Wheel Tube Rear as per technical Specification 1 nos anils@421 30
27 Fuel Filter as per technical Specification 4 nos anils@421 30
28 Oil filter as per technical Specification 4 nos anils@421 30
29 Impeller Pump as per technical Specification 4 nos anils@421 30
30 Spark Plug as per technical Specification 12 nos anils@421 30
31 Self Starter as per technical Specification 2 nos anils@421 30
32 Fuel Filter as per technical Specification 2 nos anils@421 30
33 Spark plug as per technical Specification 4 nos anils@421 30
34 Air Cleaner and Spang as per technical Specification 2 nos anils@421 30
35 Diapharm Fuel Pum as per technical Specification 2 nos anils@421 30
36 Gasoline Pipe as per technical Specification 2 nos anils@421 30
37 Gasoline Bulb as per technical Specification 2 nos anils@421 30
38 Gasoline Pipe O ring set as per technical Specification 2 nos anils@421 30
39 Impeller Pump as per technical Specification 2 nos anils@421 30

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GST invoice on GeM with payment screenshot (during bid submission)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the Indian Army components tender in Amritsar 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide GST invoice on GeM with payment screenshot; ensure delivery to 421 (I) Engr Sqn, Jandiala Guru, Amritsar and accept potential 50% quantity variation.

What documents are required for vendor code creation in this tender?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate; ensure company is GST compliant; prepare GST invoice generation on GeM with relevant payment proof to activate vendor code.

What is the eligibility for supplying bearings and filters to Indian Army Amritsar?

Must supply items such as 6209, 6208, 6307, 6207 bearings; air/fuel/oil filters and spark plugs; must meet pre/post-inspection requirements and be prepared for quantity variation up to 50% with contracted rates.

What are the payment terms and GST requirements for this tender?

GST verified by bidder; reimbursement as actuals or applicable rates; GeM invoice must include GST portal payment confirmation; payment terms align with Army procurement norms and delivery acceptance.

When is delivery required and how are inspections arranged?

Delivery to Amritsar address; inspection either pre-dispatch at seller premises or post-receipt at consignee site; external labs may be engaged; inspection charges borne by buyer unless specified otherwise.

What items are included in the 39-item BOQ for this tender?

BOQ includes clutch liners, return washers, air/fuel/oil filters, bearings (various codes), PTO gears, anchor chains, fenders, spark plugs, pipes and related assemblies; quantities are not disclosed but cover extensive vehicle spares.

How to handle quantity variation under the option clause in this tender?

The purchaser may increase or decrease quantity by up to 50% at contract placement and during currency; delivery timelines extend proportionally, with minimum 30 days; bidders must comply with this flexibility.

What are the inspection responsibilities and who bears costs?

Pre-dispatch inspections may occur at seller premises; post-receipt inspections at consignee site; external inspection charges are borne by the Buyer; internal testing facilities are expected from the Seller.

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