Indian Air Force Token Dispenser Machine Tender 2026 India – 25% Quantity Variation Clause, Delivery Terms
Bid Publish Date
28-Sep-2026, 9:05 am
Bid End Date
19-Oct-2026, 9:00 am
Progress
Key Highlights
- • Innovative quantity flex clause allowing up to 25% order variation at contract placement and during the contract term
- • Delivery extensions calculated by (additional quantity ÷ original quantity) × original delivery period with a 30-day minimum
- • No BOQ items published; no estimated value or EMD disclosed in the tender data
- • Product focus: Token Dispenser Machine for Indian Air Force; dataset lacks technical standards or certifications
- • Critical to confirm delivery deadlines, payment terms, and required documents through bidder clarification
Tender Overview
The procurement is positioned by the Indian Air Force for a Token Dispenser Machine under the Department of Military Affairs. The tender indicates no BOQ items and does not publish an estimated value or EMD amount. A key procurement nuance is a flexible quantity clause allowing up to 25% variation at contract placement and during the contract term, at the contracted rates. Delivery timing references the last date of the original delivery order, with calculated extensions governed by the option clause. This creates a scalable supply obligation for the successful bidder and places emphasis on timely, scalable, and compliant delivery under variable quantity needs.
Technical Specifications & Requirements
- Product/Service: Token Dispenser Machine (no further technical specs published).
- BOQ items: 0 items; no itemized quantities available.
- Estimated value: Not disclosed; EMD amount not disclosed.
- Delivery terms: Option clause permits increase in quantity up to 25% of contracted quantity during currency; extended delivery time = (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. If original period is under 30 days, extended time equals the original period.
- Delivery start reference: Commences from the last date of the original delivery order; extension timing follows the same logic.
- Compliance expectations: Bidders must adhere to the option clause and deliver within the defined, adjustable window. No standard or certification requirements are specified in the dataset.
Terms, Conditions & Eligibility
- EMD: Not disclosed in the tender data.
- Quantity variation: Authorized up to 25% increase at contract award and during the contract period.
- Delivery timeline: Based on the last date of the original delivery order; minimum extension period 30 days, with proportional time for larger extensions.
- Payment terms: Not described in the provided information.
- Documentation: No explicit bidder-document requirements are listed beyond the standard option clause and delivery terms; bidders should anticipate typical military procurement submissions and OEM/compliance declarations as applicable.
- Compliance risk: Since no standards or specifications are provided, bidders should seek clarification on mandatory certifications before bid submission.
Key Specifications
-
Product/service names: Token Dispenser Machine
-
Quantities: Not published; subject to 25% variation as per option clause
-
Estimated value/EMD: Not disclosed
-
Delivery: From last date of original delivery order; extensions governed by option clause
-
Experience: Not explicitly defined; bidders should verify prior similar procurement experience
-
Standards/Certifications: Not specified in tender data
-
Warranty/Support: Not specified
Terms & Conditions
-
Option clause enabling up to 25% quantity variation at contract and during currency
-
Delivery extensions formula tied to original delivery period with a 30-day minimum
-
No BOQ, no disclosed estimated value or EMD; seek clarity on payment terms and documentation
Important Clauses
Delivery Terms
Delivery period starts from last date of original delivery order; extended time = (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
Quantity Flexibility
Purchaser may increase ordered quantity up to 25% of contracted quantity during both placement and currency of contract at contracted rates.
EMD & Payment
EMD amount not disclosed; payment terms not described in the data; bidders should verify in the final tender documents.
Bidder Eligibility
-
Demonstrated capability to supply Token Dispenser Machines to government bodies
-
Compliance with the option clause for quantity variation (up to 25%)
-
Ability to meet undefined delivery timeline and submit standard bid documentation
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Token Dispenser Machine
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
KANPUR CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KANPUR CITY | KANPUR CITY | - | - | 5 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9917947.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
19-Oct-2026, 3:30 am
Opening Date
20-Oct-2026, 3:30 am
Update
Extended Deadline
15-Oct-2026, 3:30 am
Opening Date
16-Oct-2026, 3:30 am
Categories
3
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Required Documents
* GST registration certificate
* PAN card
* Experience certificates for similar security devices (token/dispenser) if required by IA F
* Financial statements or bank statements demonstrating financial capability
* EMD documentation (amount not disclosed; bidders to verify)
* Technical bid documents and OEM authorizations if applicable
* Any existing certifications or compliance declarations relevant to token systems
Frequently Asked Questions
What are the eligibility criteria for token dispenser tender in India 2026?
Bidders should verify capability to supply Token Dispenser Machines to a government buyer, comply with quantity variation up to 25%, and possess standard bid documentation. Since exact EMD and payment terms are not disclosed, bidders must seek clarification and provide OEM authorizations if required.
How to participate in Indian Air Force token dispenser bid 2026?
Prepare standard bid documents, confirm OEM authorization if applicable, gather GST and PAN, and ensure readiness to accept up to 25% quantity variation. Await clarification on EMD and payment terms, then submit in line with the official tender portal requirements.
What documents are required for token dispenser tender submission in India?
Submit GST registration, PAN, experience certificates for similar devices, financial statements, EMD documents, technical bid documents, and OEM authorizations if requested. Ensure readiness to demonstrate capability for variable quantities per the clause.
What are the technical specs for token dispenser machines in this tender?
No technical specifications are published in the tender data. Proposers should request detailed specs, including acceptance testing, interface compatibility with existing systems, and durability standards before submission.
What is the EMD amount for token dispenser procurement in India 2026?
The tender data does not disclose the EMD amount. Bidders must obtain the exact EMD figure from the tender clarification stage and prepare payment methods accordingly.
When is the delivery deadline for the token dispenser machine contract?
The delivery period is defined by the last date of the original delivery order, with extensions computed by the option clause. Minimum extension time is 30 days if the original period is shorter.
How to ensure compliance with the 25% quantity variation clause in the IAF tender?
Biders must plan for scalable production and flexible fulfillment up to 25% more units. Include price proposals at contracted rates and firm delivery schedules, acknowledging potential mid-term adjustments.
What installation or after-sales terms are specified for token machines?
The tender data provides no explicit installation or warranty terms. Seek clarification on after-sales support, maintenance windows, and service levels during the bid clarification phase.