India International Convention & Exhibition Centre Centralised AC Annual Maintenance Tender 2026 DPITI Delhi
Progress
Tender Overview
The India International Convention & Exhibition Centre invites bids for an Annual Maintenance Service (AMS) for its centralised air conditioning system. The scope is maintenance services under the Department For Promotion Of Industry & Internal Trade. The Bidding Authority requires an EMD of ₹336,000 and allows quantity/duration variation up to 25% at contract issuance. No BOQ items or explicit location details are provided in the data, but the tender targets reliable AMS coverage for the building’s centralised AC network across the premises. A strong differentiator is the fixed EMD threshold and a flexible contract quantity window, which bidders must accept if the contract is awarded.
Technical Specifications & Requirements
- Category: Annual Maintenance Service for Centralised air conditioning system
- EMD: ₹336,000
- Variation clause: contract quantity or duration may change up to 25% at contract issuance and subsequently up to 25%
- Documentation: bidders must upload all requested certificates and documents as per ATC/ATC Corrigendum; discrepancies may favor buyer documents
- Standards/Compliance: not specified in data; bidders should be prepared to demonstrate AMC capability, including routine preventive maintenance, fault diagnosis, and emergency response
- BOQ: Total Items: 0 (no itemized BOM available)
- Location: not disclosed in the provided data; procurement appears centralized to the issuing department
Terms, Conditions & Eligibility
- EMD: ₹336,000 (required for bid security)
- Variation rights: buyer may increase/decrease contract quantity/duration by up to 25% at issue; acceptance of revised terms is mandatory
- Documentation: ensure upload of all certificates, ATC documents, and corrigenda; non-submission may lead to rejection
- Discrepancy handling: in case of conflict, buyer-uploaded RFP/ATC documents prevail
- Post-award: terms not fully specified; bidders should anticipate generic contract terms including delivery/response expectations and warranty provisions
Key Specifications
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- Product/Service: Annual Maintenance Service for Centralised air conditioning system
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- EMD: ₹336,000
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- Variation: up to 25% change in contract quantity or duration
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- Delivery/Response: not explicitly defined; bidders should confirm service window and response times in RFP
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- Documentation: upload of all required bidder certificates and ATC documents
Terms & Conditions
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EMD amount and submission method clearly defined (₹336,000)
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Quantity/duration can vary up to 25% at contract issue
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Mandatory certificate and document upload; discrepancies favor buyer documents
Important Clauses
Payment Terms
Not specified in data; bidders should await RFP to confirm payment milestones and invoicing terms
Delivery Schedule
AMC start date and service cadence not specified; expect standard preventive maintenance intervals in RFP
Penalties/Liquidated Damages
No LD details provided; anticipate standard AMC performance penalties in final contract
Bidder Eligibility
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Experience in AMC for centralised air conditioning systems
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Demonstrated financial capability to fulfill ₹336,000 EMD and ongoing AMC payments
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Ability to upload all required certificates and comply with ATC/Corrigendum
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Requirements
Min. Avg. Annual Turnover
336
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system
Authority Records
BID & GeM Expert Consultancy
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Documents 5
GeM-Bidding-9307696.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Required Documents
GST registration certificate
PAN card
Experience certificates for AMC of centralised AC systems
Financial statements / turnover proof
EMD submission proof (online/DD as applicable) for ₹336,000
Technical bid documents and compliance certificates
OEM authorizations or service partner certificates (if applicable)
Any certificates requested in Buyer Added ATC/ Corrigendum
Frequently Asked Questions
Key insights about DELHI tender market
What documents are required for the AMC centralised AC tender in DPITI 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof of ₹336,000, technical bid, and OEM authorizations if applicable, plus any ATC-corrigendum documents. These enable verification of eligibility and technical capability for centralised AC maintenance.
How is the 25% variation in contract quantity/duration applied for AMC?
The buyer may increase or decrease contract quantity or duration by up to 25% at the time of contract issue, and must accept revised terms if awarded. Ensure your bid pricing accounts for potential adjustments.
What is the EMD amount for the centralised AC AMC tender?
The required bid security is ₹336,000. Ensure payment complies with tender terms, and include the EMD receipt or online payment confirmation with the bid submission.
What are typical AMC service expectations for centralised air conditioning systems?
Expect preventive maintenance, fault detection, cleaning of condensers/evaporators, refrigerant checks, filter replacements, and emergency response. Prepare service level commitments and response times aligned with DPITI procurement expectations.
When will the AMC tender require project start or service initiation?
Start date is not specified in the data; bidders should verify service initiation timelines in the RFP and be ready for immediate mobilization upon contract award.
What standards or certifications are required for centralised AC AMC bids?
Data does not specify standards; bidders should provide relevant certifications (e.g., AIS/IS/ISO as applicable) and OEM authorization to demonstrate technical competence for centralised AC maintenance.
How to submit the AMC bid for India International Convention & Exhibition Centre?
Prepare all mandatory documents, attach the EMD ₹336,000 proof, upload certificates per ATC, comply with Corrigendum, and submit through the GeM portal following the RFP instructions.