Addl. DG cum IG Prison Odisha Procurement: High End Desktop Computers, Line-Interactive UPS with AVR & Multifunction Printers in Koraput 2026
Progress
Key Highlights
- • Technical standards or certifications required: On Site OEM warranty, Malicious Code Certificate, Data Sheet verification
- • Quantity variation right: up to 25% during and after contract with proportional delivery time adjustments
- • Critical documents: Data Sheet, OEM authorizations, EMD proof, turnover evidence, and Malicious Code Certificate
- • Delivery scope: S&I and operator training included; statutory clearances if applicable
- • Buyer flexibility: Extended delivery period rules based on option clause and original delivery period
- • Hardware scope: High End Desktop Computers, Line Interactive UPS with AVR, and Multifunction Printers for prison administration
Tender Overview
The Odisha Home Department invites bids from eligible suppliers for a bundled IT equipment package including High End Desktop Computers, Line Interactive UPS with AVR (V2), and Multifunction Printers (Print, Scan, Copy) to serve prison and related facilities in Koraput, Odisha 763001. The bid references an EMD of ₹199,500 and scope covering supply, installation, testing, commissioning, and operator training, with potential quantity variation up to 25% of bid quantity during and after contract award. Data sheet alignment is mandatory, and a Malicious Code Certificate must be uploaded. The vendor must ensure on-site OEM warranty and comply with data integrity checks. The bid emphasizes data sheet matching and secure software integrity, underscoring the procurement’s criticality for reliable jail administration operations. A flexible delivery approach may be exercised within set timeframes, with extended timelines governed by option clauses.
Technical Specifications & Requirements
- Product/Service names: High End Desktop Computer, Line Interactive UPS with AVR, Multifunction Printer (Print/Scan/Copy)
- EMD: ₹199,500
- Scope: Supply, Installation, Testing, Commissioning, Training, and Statutory Clearances (if any)
- Data Sheet requirement: Uploaded with bid; must match technical parameters
- Malicious Code Certificate: Required to certify absence of embedded malicious code
- Delivery flexibility: Option to increase quantity up to 25%; extended delivery as per computed formula (minimum 30 days)
- Warranty: On Site OEM warranty (in years) for hardware; battery and UPS warranty terms referenced
- Electrical/Standards: Category mentions AVR, supply of UPS, and printer specs; exact ISO/IEC standards not specified in data
- Documents: Data Sheet, OEM authorization, and proof of turnover criteria per bid
Terms, Conditions & Eligibility
- Option Clause: Purchaser may adjust quantity by up to 25% during/after contract at contracted rates
- Financial Standing: Bidder must not be in liquidation or bankruptcy; must upload an undertaking
- Data Sheet Alignment: Mandatory submission; mismatch can lead to rejection
- Malicious Code Certificate: Must certify no embedded malicious code exists in hardware/software
- Scope of Supply: Includes supply, installation, testing, commissioning, operator training, and statutory clearances (if any)
- Turnover Criterion: Minimum average annual turnover over the last three years as indicated in the bid document
Key Specifications
-
Product category: High End Desktop Computer; Line Interactive UPS with AVR; Multifunction Printer (Print/Scan/Copy)
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EMD amount: ₹199,500
-
Scope: Supply, Installation, Testing, Commissioning, Training, Statutory Clearances
-
Key contractual risk: Data Sheet mismatch leads to bid rejection
-
Security/compliance: Malicious Code Certificate mandatory
-
Delivery flexibility: 25% quantity variation with calculated delivery extension
Terms & Conditions
-
Quantity may be increased/decreased by 25% at contract; delivery timelines adjust accordingly
-
Bidder must provide turnover proof and must not be under liquidation or bankruptcy
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Mandatory data sheet and malicious code certificate; OEM authorizations required
Important Clauses
Payment Terms
Not specified in provided data; payment terms to be as per standard government contract norms and bid document
Delivery Schedule
Delivery period governed by original delivery period with option-based extension; extended duration formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; likely applicable per standard procurement terms upon delay or non-compliance
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy
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Must provide turnover proof for last 3 financial years
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Data Sheet and Malicious Code Certificate compliance
Tender Data
Bid Details
Quantity
209
Category
High End Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
30
OEM Avg. Turnover
200
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High End Desktop Computer (Q2) , Line Interactive UPS with AVR (V2) (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
GeM-Bidding-8804021.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certificate showing turnover (last 3 years)
OEM authorization/authorizations for supplied models
Data Sheet of offered products uploaded with bid
Malicious Code Certificate for hardware/software
Proof of EMD payment (₹199,500)
Project-specific experience certificates (similar deployments in government/PSU projects)
Company resolve to non-liability in liquidation or bankruptcy undertaking
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port |
| PROCESSOR | Base Processor Number | AMD Ryzen 7 5700G, Intel Core i7 12700, NA for Higher Processor Or higher |
| PROCESSOR | Higher Processor Number | NA for Base Processor, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D, Intel Core i7- 13700, Intel Core i7- 13700K, Intel Core i7- 14700, Intel Core i7- 14700K, Intel Core i9- 12900, Intel Core i9- 12900K, Intel Core i9- 13900, Intel Core i9- 13900K, Intel Core i9- 14900, Intel Core i9- 14900K, Intel Core Ultra 5- 235T, Intel Core Ultra 5- 225T, Intel Core Ultra 5- 225, Intel Core Ultra 5- 245T, Intel Core Ultra 5- 235, Intel Core Ultra 5- 245, Intel Core Ultra 7- 265T, Intel Core Ultra 7- 265, Intel Core Ultra 9- 285 Or higher |
| MOTHERBOARD | Trusted Platform Module | No TPM, Discrete TPM 2.0 |
| OPERATING SYSTEM | Factory Pre-loaded Operating System | Window 11 Professional |
| MEMORY (RAM) | Type of RAM | DDR5 Or higher |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) | 32, 64 Or higher |
| STORAGE | Primary Storage Capacity (in GB) | 1024, 2048 Or higher |
| STORAGE | Availability of Secondary Storage | No Secondary Storage, HDD@5400RPM, HDD@7200RPM, NVME - SSD Or higher |
| STORAGE | Secondary Storage Capacity (in GB) | 0, 500, 512, 1024, 2048 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Panel Type | Twisted Nematic (TN), Vertical Alignment (VA), In Plane Switching (IPS) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8"), 63.1 - 68 (24.84" - 26.77"), 68.1 - 73 (26.81" - 28.74"), 73.1 - 78 (28.78" - 30.71"), 78.1 - 83 (30.75" - 32.68") |
| INPUT DEVICES | Mouse Connectivity | USB Wired, Wireless Or higher |
| INPUT DEVICES | Keyboard Connectivity | USB Wired, Wireless Or higher |
| WARRANTY | On Site OEM Warranty (In year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for high end desktop and UPS tender in Koraput Odisha 2026?
Bidders must submit the Data Sheet for each offered model, provide ₹199,500 EMD, and upload OEM authorizations. Include Malicious Code Certificate and turnover proof for the last three years. Ensure compliance with data integrity checks and qualification for 25% quantity variation as per option clause.
What documents are required for Odisha Home Department IT tender in 2026?
Submit GST certificate, PAN, Audited financial statements or CA certificate showing turnover, OEM authorizations, Data Sheet, Malicious Code Certificate, EMD proof of ₹199,500, and experience certificates for similar government deployments.
What are the technical specs for printers and desktops in this Odisha tender?
Tender covers High End Desktop Computers, Line Interactive UPS with AVR (V2), and Multifunction Printers (Print/Scan/Copy). Data Sheet alignment is required; look for on-site OEM warranty and printer speed/duplex capabilities per ISO/IEC guidelines where specified.
When is quantity variation allowed in Odisha prison procurement?
The purchaser may adjust quantity by up to 25% of bid quantity at contract award and during currency. Delivery timelines extend proportionally based on the increased quantity, with a minimum extension of 30 days.
What is the EMD amount and payment expectations for this bid?
EMD is ₹199,500. Payment terms align with government norms; bidders should verify during bid submission. Ensure all financial documents reflect the requested turnover and liquidity status to avoid disqualification.
What is required to prove malicious code-free hardware for Odisha tender?
Bidders must upload a Malicious Code Certificate certifying no embedded malicious code that could disrupt function, damage equipment, or exfiltrate data, with breach implications clearly stated for non-compliance.
What is the scope of supply for the Odisha IT tender?
Scope includes supply, Installation, Testing, Commissioning, Operator Training, and providing statutory clearances if applicable. All components must be verified via the Data Sheet for compliance with tender requirements.
How to verify Data Sheet alignment for offered IT equipment?
Upload Data Sheets matching each product’s technical parameters. The buyer will compare with provided product specifications; mismatches can lead to bid rejection or disqualification.