HPCL Visakhapatnam Line Item Procurement Tender 2026 – 25% Quantity Flexibility & MSE Purchase Preference
Bid Publish Date
05-Sep-2026, 12:03 pm
Bid End Date
17-Sep-2026, 1:00 pm
Location
Progress
Tender Overview
Hindustan Petroleum Corporation Limited invites bids for a 6-item line-item procurement in Visakhapatnam, Andhra Pradesh. The scope covers six line items under HPCL’s procurement category, with an unspecified estimated value and no stated start/end dates. The contract includes an option to adjust quantity by up to 25% during placement and currency, at contracted rates, influencing delivery timelines and total order size. The ATC mandates declaration and contact details per HPCL format. This tender emphasizes quantity flexibility and MSE purchase preference, with specific ATC clauses reserving rights to modify orders and extend delivery windows accordingly.
- Location: Visakhapatnam, Andhra Pradesh
- Organization: Hindustan Petroleum Corporation Limited
- Category: Line Item 1–6
- Key differentiator: option clause to adjust quantity up to 25%; MSE purchase preference
- Unique aspect: bid includes vendor declaration & HPCL ATC attachment requirements
Technical Specifications & Requirements
- No explicit product specifications or technical standards are provided within the available data
- BOQ shows 6 items with N/A quantities; no IS/ISO/IS standards listed
- ATC references require vendor to submit a declaration and contact details as per HPCL format
- Purchase preference applies to MSEs as defined by policy; manufacturers only for goods, traders excluded
- ATC clauses imply need for compliance documentation and possible price matching if L-1 is not MSE
- No EMD, no delivery schedule specifics, no warranty terms disclosed
Terms, Conditions & Eligibility
- Option Clause: Quantity may be increased/decreased by up to 25% of bid quantity; extended delivery period calculated as (Additional quantity ÷ Original quantity) × Original days, minimum 30 days
- MSE Purchase Preference: MSEs may receive price match opportunity if within L-1+15% margin; bidder must be manufacturer (goods) or service provider (services)
- ATC Submission: Declaration & contact details per HPCL ATC attachment required
- No explicit EMD amount, payment terms, delivery timelines, or warranty details provided
- Traders generally excluded from MSE preference; documentation shall be uploaded with bid
Key Specifications
-
Product/service names: 6 Line Items (N/A details)
-
Quantities: N/A in BOQ, total 6 items
-
EMD/Estimated value: Not disclosed
-
Category: Line Item procurement for HPCL Visakhapatnam
-
Standards/Certifications: Not specified
-
Delivery/Installation: Not specified
-
Experience: Not specified; MSE preference applies
Terms & Conditions
-
Option quantity increase/decrease up to 25% with contracted rates
-
MSE purchase preference as per policy; manufacturer/service provider eligibility
-
HPCL ATC declaration and vendor contact details required with bid
Important Clauses
Payment Terms
Not specified in provided data; consult HPCL ATC for terms and conditions.
Delivery Schedule
Delivery period calculated with option clause; minimum 30 days for extended delivery, starting from last date of original or extended period.
Penalties/Liquidated Damages
Not specified in available data; verify ATC for LD terms.
Bidder Eligibility
-
Manufacturer of offered goods or service provider (per MSE policy)
-
GST registered with valid certificates
-
Experience in similar line-item procurements (documentary evidence)
Tender Data
Bid Details
Quantity
12
Category
LineItem1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LineItem1 , LineItem2 , LineItem3 , LineItem4 , LineItem5 , LineItem6
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
21
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
84
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Devaram Nitish Reddy | 530011,HPCL, Visakh Refinery, Refinery Warehouse, Malkapuram, Visakhapatnam - 530011 | Visakhapatanam | Andhra Pradesh | 530011 | 2 | 84 | - |
Authority Records
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Documents 6
GeM-Bidding-9850286.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
LineItem1
LineItem1
LineItem2
LineItem2
LineItem3
LineItem3
LineItem4
LineItem4
LineItem5
LineItem5
LineItem6
LineItem6
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | LineItem1 | LineItem1 | 2 | each | vnmpatrudu | 84 | |
| 2 | LineItem2 | LineItem2 | 2 | set | vnmpatrudu | 84 | |
| 3 | LineItem3 | LineItem3 | 2 | each | vnmpatrudu | 84 | |
| 4 | LineItem4 | LineItem4 | 2 | each | vnmpatrudu | 84 | |
| 5 | LineItem5 | LineItem5 | 2 | each | vnmpatrudu | 84 | |
| 6 | LineItem6 | LineItem6 | 2 | each | vnmpatrudu | 84 |
Required Documents
GST registration certificate
PAN card
Experience certificates for relevant line items
Financial statements or turnover proof
EMD/Security deposit documentation (if applicable)
Technical bid documents
OEM authorizations or manufacturer declarations (if applicable)
Declaration & contact details as per HPCL ATC attachment
Any other documents specifically called out in HPCL ATC
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid in HPCL Visakhapatnam line item tender 2026?
To bid, register with HPCL, submit the six line-item bid with required declarations via HPCL ATC. Ensure GST, PAN, financials, and experience certificates are ready. Comply with the 25% quantity variation option and MSE preference rules. Include OEM authorizations if applicable and upload all requested documents.
What documents are required for HPCL Visakhapatnam procurement 2026?
Required documents include GST registration, PAN, experience certificates for relevant items, financial statements, EMD documentation if applicable, technical bid, OEM authorization or manufacturer declaration, and the Declaration & Contact Details per HPCL ATC attachment. Upload all with the bid.
What is the 25% option clause in HPCL bidding terms for Visakhapatnam?
The option clause allows the purchaser to increase or decrease bid quantity by up to 25% at contract placement and during currency at contracted rates. Delivery extension is calculated, with a minimum of 30 days, starting from the last date of the delivery period.
What is the MSE purchase preference for HPCL line items in Visakhapatnam?
MSEs may receive purchase preference; bidders must be manufacturers for goods. If L-1 is outside MSE, an MSE seller within L-1+15% may match to win 100% of total value, subject to policy terms.
Are there any technical standards or specifications for these HPCL line items?
No explicit technical specifications are provided in the available data. The ATC requires declarations, and the BOQ items are listed as N/A. Bidders should verify HPCL ATC for any hidden technical standards or OEM requirements before submission.
When is the delivery schedule for HPCL Visakhapatnam tender 2026?
Delivery schedule is governed by the option clause and extended period rules. The extended delivery time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days from the last date of the delivery period.
What are the eligibility criteria for HPCL procurement in Visakhapatnam 2026?
Eligibility includes being a registered bidder with GST and PAN, demonstrable experience in similar line-item procurements, and compliance with MSE policy if claiming preference. OEM authorizations or manufacturer declarations may be required, along with the HPCL ATC declaration.
What documents confirm eligibility for L1 price matching under HPCL policy?
To qualify for price matching, the bidder must be an MSE and within L-1+15% margin. The L1 price must be within the defined policy band, and the MSE seller must be able to match the bid for 100% of the value, subject to policy rules.