GEM

Gujarat Education Department Vadodara Catering Service Per Packet Veg 2025 Tender

Bid Publish Date

21-Nov-2025, 2:06 pm

Bid End Date

01-Dec-2025, 3:00 pm

EMD

₹19,530

Location

VADODARA , GUJARAT

Progress

Issue21-Nov-2025, 2:06 pm
AwardPending
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Quantity

8680

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/Office Location: Service provider must maintain an office in Gujarat state with documentary proof
  • • EMD amount: ₹19,530; bid security to be submitted online
  • • Quantity/Duration flex: up to 25% adjustment permitted at contract issue
  • • Excess settlement: additional charges allowed with mandatory supporting documents
  • • Delivery/payments: payment on actual packets supplied per RFP scope
  • • Eligibility: no liquidation or bankruptcy; sworn undertaking required
  • • Scope: Veg breakfast and snacks packets; per-packet catering services
  • • No BOQ items: indicates scope is defined by RFP terms rather than itemized list
  • • Location: Vadodara, Gujarat 390001; focus on education department catering needs

Categories 3

FOODS AND DRINKS BREAKFAST CATERING SERVICE

Tender Overview

The Gujarat Education Department invites bids for a Catering Service per Packet based contract in Vadodara, Gujarat. Scope covers vegetarian breakfast and snacks packets, with pricing tied to actual packets supplied. The EMD is ₹19,530, signaling a moderate bid security level. The objective is reliable, on-time packet delivery at designated schools or centers within the district. A key differentiator is the flex clause allowing up to 25% change in contract quantity or duration at contract issue and post-issuance, ensuring adaptability to school days or events. Bidders must have a local presence, evidenced by an office in the consignee state, and demonstrate financial health. This procurement is processed through standard government e-tender channels and emphasizes timely, accurate invoicing tied to actual packets delivered.

Technical Specifications & Requirements

  • Product category: Catering service per packet (Veg) including Breakfast and Snacks packets
  • EMD: ₹19,530; payment terms tied to actual packets supplied
  • Quantity flexibility: 25% adjustment rights for both quantity and duration at issuance and subsequently
  • Invoicing: excess settlement option allows limited extra charges with mandatory supporting documents; total invoice must stay within agreed excess percentage
  • Service provider presence: office must be located in the state of the consignee (Gujarat) with documentary evidence
  • Eligibility: bidder must avoid liquidation or bankruptcy and submit an undertaking
  • Payment: upon actual provision of packets, per the RFP scope of work
  • BOQ: no items listed; scope inferred from RFP and payment terms

Terms, Conditions & Eligibility

  • EMD: ₹19,530 as bid security; submission via online platform
  • Delivery & Payment: payment on actual supplied packets; delivery timelines aligned to school schedules
  • Option Clause: contract quantity/duration can change by up to 25%; acceptance of revised terms required
  • Excess Settlement: permissible additional charges up to specified percentage with documentation
  • Office Location: bidder must have a service office in Gujarat; documentary evidence required
  • Financial Standing: no liquidation or bankruptcy; bidder must upload undertaking
  • Documents: GST, PAN, experience (if any), financial statements, and bid-specific compliance
  • SOW: scope remains as per RFP; payment tied to actual packets delivered

Key Specifications

  • Product/service: Catering service per packet (Veg) for Breakfast and Snacks

  • EMD: ₹19,530

  • Delivery: per actual packets supplied; invoicing aligned to receipts

  • Flexibility: 25% quantity/duration adjustment

  • Excess settlement: additional charges allowed with supporting documents

  • Office requirement: service provider must have Gujarat-based office

Terms & Conditions

  • EMD of ₹19,530 required for bid submission

  • Up to 25% change in contract quantity or duration

  • Payment on actual packets supplied with RFP-defined scope

Important Clauses

Payment Terms

Payment will be processed on actual supplied packets of refreshment as per RFP scope; invoicing must reflect delivered quantities

Delivery Schedule

Delivery aligned to school/institution schedules; no fixed calendar provided in data

Penalties/Liquidated Damages

No explicit LD figures provided; penalties may be defined in the RFP terms

Bidder Eligibility

  • Must maintain Gujarat-based office with documentary proof

  • Should not be under liquidation, court receivership, or bankruptcy; undertaking required

  • Must meet financial and compliance requirements as per T&C and RFP

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (if available) showing prior catering contracts

4

Financial statements (audited or as applicable)

5

EMD submission proof (₹19,530) as per online portal

6

Technical bid documents and compliance statements

7

OEM authorizations or supplier attestations (if applicable)

8

Office address proof in Gujarat (documentary evidence)

Frequently Asked Questions

Key insights about GUJARAT tender market

What documents are required for catering packet tender in Vadodara Gujarat 2025?

Bidders must submit GST registration, PAN, EMD of ₹19,530, financial statements, experience certificates (if available), technical compliance, and Gujarat office proof. OEM authorizations may be needed. Ensure online portal uploads match the tender terms and RFP scope of work.

How is payment calculated for Veg breakfast and snacks packets in Gujarat bid?

Payment is made on actual supplied packets per the RFP scope; invoicing must reflect delivered quantities. Ensure records match packet counts and verify the excess settlement documentation if applicable.

What is the eligibility criteria for catering service bids in Gujarat education sector?

Eligible bidders must have Gujarat-based office evidence, not be under liquidation or bankruptcy, and meet financial/technical prerequisites including EMD submission and compliance with RFP terms for Veg packet catering.

What does 25% quantity/duration flex mean for this catering tender?

The contract allows a 25% adjustment to quantity or duration at contract issuance and after, requiring bidder acceptance of revised terms and maintaining supply consistency for school programs.

What are the delivery requirements for Veg packet catering in Vadodara?

Delivery must correspond to actual packet orders; timing should align with school schedules in Vadodara; invoices should reflect delivered quantities and associated dates per RFP.

What are the EMD details for the Vadodara catering tender 2025?

The EMD amount is ₹19,530; submit via the designated online portal as bid security; ensure submission is complete to avoid disqualification.

What standards or certifications are required for Gujarat catering service bids?

The data mentions generic terms; bidders should prepare standard documentation (GST, PAN, financials) and any RFP-specified compliance; check for ISI/ISO requirements if later specified in RFP terms.

How to verify eligibility for the Gujarat education department catering procurement?

Review terms requiring Gujarat office presence, financial stability, and non-liquidation status; ensure all required documents are uploaded: GST, PAN, EMD proof, experience, and technical compliance.